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Transaction Assistant Jobs in Florida (NOW HIRING)

House Buyers of America

Transaction Coordinator

Miami, FL · Remote

$50K - $75K/yr

Transaction Coordinator House Buyers of America is looking for a remote Settlement Coordinator to ... * Assist with property marketing including ordering professional pictures, generating online ...

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Transaction Assistant information

What is the difference between Transaction Assistant vs Real Estate Assistant?

AspectTransaction AssistantReal Estate Assistant
Required CredentialsNone mandatory, often familiarity with real estate processesReal estate license or certification often preferred
Work EnvironmentReal estate offices, transaction coordination teamsReal estate agencies, property management firms
Employer & Industry UsageReal estate transactions, supporting agentsAssisting agents with property listings, client communication
Common Search & Comparison IntentUnderstanding role differences, job requirementsClarifying responsibilities, career path options

The main difference between a Transaction Assistant and a Real Estate Assistant lies in their focus. A Transaction Assistant primarily manages the administrative tasks involved in real estate transactions, ensuring smooth closings. A Real Estate Assistant supports agents with listing management, client communication, and marketing. Both roles are vital in real estate but serve different functions within the industry.

What are the key skills and qualifications needed to thrive as a Transaction Assistant, and why are they important?

To thrive as a Transaction Assistant, you need strong organizational skills, attention to detail, and a background in finance or real estate, often supported by relevant coursework or experience. Familiarity with transaction management software, document management systems, and tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate between parties and handle multiple tasks efficiently. These skills are crucial to ensure smooth, accurate, and timely processing of transactions, minimizing errors and supporting client satisfaction.

What are Transaction Assistants?

Transaction Assistants are professionals who support the processing and management of financial, real estate, or business transactions. Their responsibilities typically include handling administrative tasks, preparing and reviewing documents, coordinating with clients and stakeholders, and ensuring compliance with relevant regulations. Transaction Assistants play a vital role in ensuring that transactions are completed accurately, efficiently, and on schedule. They often work under the supervision of managers or executives and may be found in industries such as banking, real estate, and corporate finance.

How does a Transaction Assistant typically collaborate with other departments during the transaction process?

Transaction Assistants often work closely with multiple departments, such as sales, legal, and finance, to ensure smooth and efficient completion of transactions. They are responsible for coordinating documentation, obtaining necessary approvals, and communicating updates to all stakeholders. Effective collaboration is key, as Transaction Assistants help bridge communication gaps and ensure that deadlines and compliance requirements are met. This teamwork-oriented environment provides valuable exposure to various functions within the organization and can open pathways for future career growth.
What are the most commonly searched types of Transaction jobs in Florida? The most popular types of Transaction jobs in Florida are:
What cities in Florida are hiring for Transaction Assistant jobs? Cities in Florida with the most Transaction Assistant job openings:
Transaction Assistant jobs near you
Transaction Coordinator & Executive Assistant

Transaction Coordinator & Executive Assistant

ONE Sotheby's International Realty

Miami, FL • On-site

Full-time

Posted 9 hours ago

Job description

Position Overview

The Transaction Coordinator & Executive Assistant plays a key role in supporting a top-producing luxury real estate team at ONE Sotheby's International Realty in Coconut Grove. This position is responsible for managing transactions from contract to close, maintaining listings and MLS input, assisting with executive and administrative operations, and helping oversee luxury properties while listed on the market.

The ideal candidate is highly organized, detail-oriented, professional, and able to provide a white-glove client experience aligned with the Sotheby's brand.

Key ResponsibilitiesTransaction Coordination
  • Manage transactions from executed contract through closing.
  • Ensure all documents are completed, signed, and uploaded to APP Files in compliance with brokerage requirements.
  • Coordinate inspections, appraisals, financing, title, deposits, and closing deadlines.
  • Act as liaison between agents, clients, lenders, title companies, attorneys, and cooperating brokers.
  • Submit compliant files and process commissions for all transactions.
Executive & Administrative Support
  • Provide executive support to the managing agent and team.
  • Manage calendars, appointments, email inboxes, scheduling, and client follow-ups.
  • Maintain CRM systems, transaction checklists, and internal reporting.
  • Assist with team coordination, office organization, and daily operations.
Listings, MLS & Marketing
  • Maintain active listings and upload/manage MLS listings and status updates.
  • Coordinate listing launches including photography, staging, signage, brochures, and marketing materials.
  • Assist with seller reports, marketing coordination, and listing presentations.
Property Management Support
  • Help oversee luxury homes and vacant listings while on the market.
  • Coordinate vendors, maintenance, landscapers, pool services, cleaners, and property appointments.
  • Ensure properties remain show-ready and well maintained at all times.

Requirements

Skills & Qualifications
  • 2+ years of real estate transaction coordination or administrative experience preferred.
  • Strong understanding of real estate contracts, timelines, and compliance.
  • Experience with APP Files, MLS Matrix, Google Workspace, Follow Up Boss CRM, Excel, and Adobe PDF preferred.
  • Excellent communication, organization, and multitasking skills.
  • Professional, proactive, and detail-oriented.
  • Florida Real Estate License preferred but not required.
  • Reliable transportation required.
  • English required; Spanish preferred.

Benefits

Why Join Us?

Join a high-performing luxury real estate team backed by the prestige of ONE Sotheby's International Realty. This is an opportunity to work in the heart of Coconut Grove while supporting exceptional properties, clients, and a collaborative team environment.

Apply