Transaction Administrator Jobs (NOW HIRING)

1340 Centre Street. Suite 102

Newton, MA 02459

About Arco Design + Build

Arco Design + Build is a full-service architectural design and construction firm specializing in high-end custom residential projects. We are known for delivering thoughtful, well-crafted homes through a highly collaborative process that integrates architecture, interiors, and construction under one roof.

Arco Design Build is seeking a Transaction Administrator to serve as the central liaison between the Chief Development Officer (CDO) and all legal, transactional, and risk-related matters across the company’s development and private client portfolio.

This role supports development underwriting, acquisitions, financing, contracts, insurance, construction-related legal coordination, and dispute management. The Transaction Administrator works closely with leadership, project management, finance, lenders, brokers, and outside legal counsel to ensure transactions and projects move forward efficiently and with controlled risk.

Fluency in Spanish is a plus, but not required.

• Support evaluation of development opportunities, including review of deal terms, legal feasibility, and risk considerations
• Assist with development proformas, profitability analysis, and documentation review
• Prepare, organize, and maintain supporting documentation for property acquisitions, project financing, and equity submissions
• Coordinate legal due diligence including title, surveys, zoning, entitlements, disclosures, and closing requirements
Financing and Transaction Administrator
• Support construction loan applications, refinances, and closings
• Coordinate with lenders, escrow, title companies, brokers, and outside legal counsel
• Track loan conditions, closing checklists, and postclosing obligations
• Maintain complete, lenderready transaction files
Contracts and Legal Documentation
• Draft, review, organize, and track designbuild contracts, subcontractor agreements, vendor contracts, and consultant agreements
• Track execution, amendments, contingencies, and change orders
• Coordinate revisions and negotiations with internal teams and external counsel

Construction and Project Legal Coordination

• Work closely with project management to track punch lists, change orders, and closeout documentation
• Monitor unresolved legal or contractual obligations related to construction delivery
• Ensure proper documentation of completion, warranties, and compliance items
Insurance and Risk Management
• Manage insurancerelated matters, including certificates of insurance (COIs)
• Ensure compliance with lender, owner, and contractual insurance requirements
• Coordinate insurance issues with brokers and legal counsel

Condo Conversions and Specialized Projects

• Coordinate legal documentation for condo conversions, including CC&Rs, public reports, disclosures, and HOA documentation
• Liaise with specialized legal counsel and regulatory agencies as required

Litigation, Negotiations, and Dispute Coordination

• Act as internal point of contact for litigation, claims, and disputes
• Coordinate negotiations involving realtors, buyers, and sellers, depending on Arco’s role in the transaction
• Manage information flow between leadership and outside counsel
• Maintain organized records of legal matters and outcomes

Process Improvement and Risk Control

• Help develop and maintain standardized legal templates, playbooks, and transaction workflows
• Proactively identify and flag legal, contractual, or entitlement risks
• Track deal pipeline activity and provide clear status updates to leadership
• Oversee vendor and subcontractor compliance (licenses, insurance, indemnification)
• Maintain organized data rooms and document control systems
• Support internal teams by improving understanding of contractual obligations and risk exposure
Qualifications:
• Bachelor’s degree in related fields
• Fluency in Spanish and English (written and spoken)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities across active transactions and projects
• Clear written and verbal communication skills
• High level of discretion with confidential information
• Strong interest in real estate, development, construction, and finance
Preferred Experience (Not Required)
• Legal coordination, legal operations, or paralegal experience
• Mortgage, commercial lending, or construction loan exposure
• Real estate transaction support (acquisitions, sales, leasing, closings)
• Experience working with developers, construction firms, lenders, or real estate law practices
What Success Looks Like
• Development and financing transactions move efficiently
• Contracts, insurance, and compliance items are organized and current
• Fewer surprises during construction and closings
• Leadership has clear visibility into legal and transactional risk
• Project teams are supported and unblocked
Compensation
• This position offers a competitive base salary commensurate with experience, plus a performancebased incentive tied to project execution, budget performance, and departmental success.
Why Join Us
• Direct exposure to real estate development and construction projects
• Meaningful responsibility and handson execution
• Collaborative environment with access to senior leadership
• Opportunity for longterm growth within a vertically integrated firm