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Transaction Administrator Jobs (NOW HIRING)

Arco LLC

Transaction Administrator

Newton Center, MA · On-site

Suite 102 Newton, MA 02459 Transaction Administrator About Arco Design + Build Arco Design + Build is a full-service architectural design and construction firm specializing in high-end custom ...

Colliers

Transaction Administrator

Rosemont, IL

$23 - $26.44/hr

About you As a Transaction Administrator, you will be supporting our US markets, fostering relationships with key partners, and providing financial clerical support. In addition, you will have a ...

Colliers

Transaction Administrator

Rosemont, IL

$23 - $26.44/hr

About you As a Transaction Administrator, you will be supporting our US markets, fostering relationships with key partners, and providing financial clerical support. In addition, you will have a ...

Marcus & Millichap

Transaction Administrator

Seattle, WA · On-site

$33.65 - $38.46/hr

Marcus & Millichap Seattle's top retail/net lease team is seeking a motivated, detail-oriented Transaction Administrator to support a growing commercial real estate brokerage. This in-person role is ...

Colliers

Transaction Administrator

Rosemont, IL · On-site

$23 - $26.44/hr

About you As a Transaction Administrator, you will be supporting our US markets, fostering relationships with key partners, and providing financial clerical support. In addition, you will have a ...

Marcus & Millichap

Transaction Administrator

Seattle, WA · On-site

$33.65 - $38.46/hr

Marcus & Millichap Seattle's top retail/net lease team is seeking a motivated, detail-oriented Transaction Administrator to support a growing commercial real estate brokerage. This in-person role is ...

JLL

Senior Transaction Manager

Atlanta, GA

Manage transaction reporting to the client and work to improve internal processes. * Manage ... Support Client in Lease Assignments in coordination with the Client's lease administrator ...

PLACE

Transaction Manager

Albuquerque, NM · On-site

$45K - $50K/yr

As Transaction Coordinator, you'll be the second brain for our Partners - the person who remembers ... This isn't just an admin role - it's a trusted partnership. Beyond that, you'll have access to ...

AREG

Transaction Coordinator

Houston, TX · On-site

This is not a generalist VA or admin role. We need someone with real estate judgment who can make ... on transactions • Coordinate with our Documents team and support roles to keep files moving • ...

AREG

Transaction Coordinator

Pearland, TX

$40K/yr

This is not a generalist VA or admin role. We need someone with real estate judgment who can make ... on transactions * Coordinate with our Documents team and support roles to keep files moving * Run ...

UMB Financial

CLO Senior Transaction Manager

Houston, TX · On-site

$69K - $109K/yr

Join our UMB CLO Administration team, where we serve as trustee and collateral administrator on Collateralized Loan Obligations (CLOs) and related structured credit transactions. As a Senior ...

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Transaction Administrator information

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$17.5K

$77K

$131K

How much do transaction administrator jobs pay per year?

As of Jul 19, 2026, the average yearly pay for transaction administrator in the United States is $76,977.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,000.00 and $96,000.00 per year, depending on experience, location, and employer.

What is the highest paid finance job?

In finance, chief financial officers (CFOs) and senior investment bankers tend to be the highest paid roles, often earning multi-million dollar compensation packages including bonuses and stock options. These positions require extensive experience, advanced degrees, and strong leadership skills, and they typically operate in high-pressure environments such as investment banks, large corporations, or private equity firms.

What is the highest paying administrative job?

The highest paying administrative jobs are often executive-level roles such as Chief Administrative Officer or Executive Assistant to C-suite executives, which can offer six-figure salaries. These positions typically require extensive experience, strong organizational skills, and proficiency with management tools and software.

What are some common challenges Transaction Administrators face when managing multiple deals simultaneously?

Transaction Administrators often juggle several transactions at once, which requires strong organizational skills and attention to detail. Managing deadlines, ensuring accurate document preparation, and coordinating with various parties—such as clients, agents, and legal professionals—can be demanding. Effective communication and prioritization are essential to prevent errors and keep all transactions on track, especially during peak periods. Many organizations provide workflow tools and checklists to help Transaction Administrators manage these challenges efficiently.

What is the difference between Transaction Administrator vs Loan Processor?

AspectTransaction AdministratorLoan Processor
CredentialsTypically requires administrative or financial certifications, familiarity with transaction systemsRequires mortgage or loan processing certifications, knowledge of lending regulations
Work EnvironmentOffice setting, financial institutions, or real estate firmsMortgage companies, banks, or lending institutions
Employer & IndustryFinancial services, real estate, bankingMortgage lenders, banks, credit unions
Primary ResponsibilitiesManaging transaction documentation, coordinating between parties, ensuring process complianceReviewing loan applications, verifying documents, preparing files for approval

While both roles involve handling financial transactions, a Transaction Administrator focuses on managing transaction processes and documentation, often across various financial sectors. A Loan Processor specializes in mortgage or loan-specific tasks, verifying borrower information and preparing files for approval. Understanding these differences helps job seekers identify the right role based on their skills and career goals.

What are the key skills and qualifications needed to thrive as a Transaction Administrator, and why are they important?

To excel as a Transaction Administrator, you need strong organizational abilities, attention to detail, and familiarity with financial documentation, often supported by a degree in business or finance. Proficiency in transaction management software, CRM systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving skills help you coordinate between parties and resolve issues efficiently. These competencies ensure seamless transaction processing, legal compliance, and client satisfaction in fast-paced business environments.

How much does a transaction coordinator make in the US?

A transaction coordinator in the US typically earns between $40,000 and $60,000 annually, with the average around $50,000. Compensation can vary based on experience, location, and whether they work full-time or part-time, often involving skills in document management and real estate software.

What is a Transaction Administrator?

A Transaction Administrator is a professional responsible for managing and overseeing the administrative processes involved in business transactions, such as real estate sales, financial deals, or corporate acquisitions. Their duties typically include preparing and reviewing documents, coordinating communication between parties, ensuring compliance with regulations, and maintaining accurate records throughout the transaction process. Transaction Administrators play a crucial role in ensuring that all paperwork is completed correctly and that deadlines are met, helping transactions proceed smoothly from start to finish.

What is the role of a transaction assistant?

A transaction assistant supports real estate or financial transactions by coordinating documentation, verifying information, and ensuring compliance with procedures. They often work with agents, clients, and legal teams, using tools like transaction management software to facilitate smooth processes. Attention to detail and organizational skills are essential for this role.
More about Transaction Administrator jobs
What job categories do people searching Transaction Administrator jobs look for? The top searched job categories for Transaction Administrator jobs are:
Transaction Administrator jobs near you
Infographic showing various Transaction Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $76,977 per year, or $37 per hour.
Transaction Administrator

Transaction Administrator

Arco LLC

Newton Center, MA • On-site

Full-time

Posted 16 days ago

Job description

1340 Centre Street. Suite 102

Newton, MA 02459

Transaction Administrator

About Arco Design + Build

Arco Design + Build is a full-service architectural design and construction firm specializing in high-end custom residential projects. We are known for delivering thoughtful, well-crafted homes through a highly collaborative process that integrates architecture, interiors, and construction under one roof.

About the Role

Arco Design Build is seeking a Transaction Administrator to serve as the central liaison between the Chief Development Officer (CDO) and all legal, transactional, and risk-related matters across the company’s development and private client portfolio.

This role supports development underwriting, acquisitions, financing, contracts, insurance, construction-related legal coordination, and dispute management. The Transaction Administrator works closely with leadership, project management, finance, lenders, brokers, and outside legal counsel to ensure transactions and projects move forward efficiently and with controlled risk.

Fluency in Spanish is a plus, but not required.

Key Responsibilities:Development and Deal Support
  • Support evaluation of development opportunities, including review of deal terms, legal feasibility, and risk considerations
  • Assist with development proformas, profitability analysis, and documentation review
  • Prepare, organize, and maintain supporting documentation for property acquisitions, project financing, and equity submissions
  • Coordinate legal due diligence including title, surveys, zoning, entitlements, disclosures, and closing requirements
    • Financing and Transaction Administrator
  • Support construction loan applications, refinances, and closings
  • Coordinate with lenders, escrow, title companies, brokers, and outside legal counsel
  • Track loan conditions, closing checklists, and postclosing obligations
  • Maintain complete, lenderready transaction files
    • Contracts and Legal Documentation
  • Draft, review, organize, and track designbuild contracts, subcontractor agreements, vendor contracts, and consultant agreements
  • Track execution, amendments, contingencies, and change orders
  • Coordinate revisions and negotiations with internal teams and external counsel

    • Construction and Project Legal Coordination

  • Work closely with project management to track punch lists, change orders, and closeout documentation
  • Monitor unresolved legal or contractual obligations related to construction delivery
  • Ensure proper documentation of completion, warranties, and compliance items
    • Insurance and Risk Management
  • Manage insurancerelated matters, including certificates of insurance (COIs)
  • Ensure compliance with lender, owner, and contractual insurance requirements
  • Coordinate insurance issues with brokers and legal counsel

    • Condo Conversions and Specialized Projects

  • Coordinate legal documentation for condo conversions, including CC&Rs, public reports, disclosures, and HOA documentation
  • Liaise with specialized legal counsel and regulatory agencies as required

    • Litigation, Negotiations, and Dispute Coordination

  • Act as internal point of contact for litigation, claims, and disputes
  • Coordinate negotiations involving realtors, buyers, and sellers, depending on Arco’s role in the transaction
  • Manage information flow between leadership and outside counsel
  • Maintain organized records of legal matters and outcomes

    • Process Improvement and Risk Control

  • Help develop and maintain standardized legal templates, playbooks, and transaction workflows
  • Proactively identify and flag legal, contractual, or entitlement risks
  • Track deal pipeline activity and provide clear status updates to leadership
  • Oversee vendor and subcontractor compliance (licenses, insurance, indemnification)
  • Maintain organized data rooms and document control systems
  • Support internal teams by improving understanding of contractual obligations and risk exposure
    • Qualifications:
  • Bachelor’s degree in related fields
  • Fluency in Spanish and English (written and spoken)
  • Strong organizational skills and attention to detail
  • Ability to manage multiple priorities across active transactions and projects
  • Clear written and verbal communication skills
  • High level of discretion with confidential information
  • Strong interest in real estate, development, construction, and finance
    • Preferred Experience (Not Required)
  • Legal coordination, legal operations, or paralegal experience
  • Mortgage, commercial lending, or construction loan exposure
  • Real estate transaction support (acquisitions, sales, leasing, closings)
  • Experience working with developers, construction firms, lenders, or real estate law practices
    • What Success Looks Like
  • Development and financing transactions move efficiently
  • Contracts, insurance, and compliance items are organized and current
  • Fewer surprises during construction and closings
  • Leadership has clear visibility into legal and transactional risk
  • Project teams are supported and unblocked
    • Compensation
  • This position offers a competitive base salary commensurate with experience, plus a performancebased incentive tied to project execution, budget performance, and departmental success.
    • Why Join Us
  • Direct exposure to real estate development and construction projects
  • Meaningful responsibility and handson execution
  • Collaborative environment with access to senior leadership
  • Opportunity for longterm growth within a vertically integrated firm

Apply