Telephone Secretary Jobs (NOW HIRING)

NY HELP No

Agency Court Administration, Office of

Title Secretary (#52638)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 14

Bargaining Unit None listed

Salary Range From $51923 to $51923 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Queens

Street Address 9525 Queens Blvd

City REGO PARK

State NY

Zip Code 11374

Duties Description ASSIGNMENT: Duties of this position include but are not limited to: providing personal and confidential secretarial services; performing data entry; preparing travel vouchers; monitoring court calendars; composing correspondence for supervisor's signature; maintaining office files and personnel records; screening visitors, telephone calls, mail and other confidential material; confer with judges, administrative and court personnel at supervisor's request; taking and transcribing dictation of correspondence, reports and other typical office materials; proofreading typed material for accuracy and correct grammar, spelling and punctuation; sort, log, distribute and circulate mail and coordinate the distribution of confidential materials; and take notes and minutes at conferences and meetings. Candidates must be proficient in Microsoft Outlook, Microsoft Excel, Microsoft Word and/or WordPerfect. Punctuality and strong interpersonal and organizational skills are required, as well as the ability to handle sensitive matters in a confidential manner.DISTINGUISHING FEATURES OF WORK: Secretaries provide personal and confidential secretarial services and perform other related duties for the following individual, non-judicial administrators: Chief Clerks VII, Chief Clerks VI, Directors of the Mental Health Information Service, Executive Assistants, Directors and Deputy Directors of units within the Office of Court Administration and other administrative positions of comparable responsibility.GENERAL INFORMATION: The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They do not include all job duties performed by employees in the title, and every position does not necessarily require these duties. Although a position is available and situated at a specific location, the appointee may be subject to reassignment to any position in the same title in this promotion unit dependent upon the needs of the Unified Court System. All applications received from this announcement may be used to fill any vacancies in this title that may occur in this court or agencywithin the next six (6) months. Position(s) available at the present time: 1 .

Minimum Qualifications High School diploma or the equivalent and two (2) years of general or legal secretarial experience; or Satisfactory completion of a certified business or commercial course beyond the high school level including course work in legal stenography and one (1) year of general or legal secretarial experience; or an equivalent combination of education and experience.

Additional Comments 52638POSITION TITLE: SECRETARY JG: 14LOCATION: MENTAL HYGIENE LEGAL SERVICERego Park, Queens CountyBASE SALARY: $51,923 + $4,920 LOCATION PAYCLASSIFICATION: NON-COMPETITIVE/CONFIDENTIALThe New York State Unified Court System is an equal opportunity employer, and does not discriminate on the basis of race, color, religion, gender (including pregnancy and gender identity or expression), national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, parental status, military service, or other non-merit factor.

Some positions may require additional credentials or a background check to verify your identity.

Name Eben R. Hill

Telephone

Fax

Email Address MHLS2-HR@nycourts.gov

Address

Street 600 Old Country Road

Suite 224

City Garden City

State NY

Zip Code 11530

Notes on Applying APPLICATION PROCEDURES: All interested persons meeting the minimum qualifications are encouraged to submit a UCS-5 Application for Employment form (obtainable from any administrative office in a court building or on the web atwww.nycourts.gov/careers/UCS5.pdf), resume, and cover letter by email to MHLS2-HR@nycourts.gov or by mail to:Eben Hill, DirectorMental Hygiene Legal Service600 Old Country Road, Suite 224Garden City, NY 11530APPLICANTS ARE ENCOURAGED TO COMPLETE THE EQUAL EMPLOYMENT OPPORTUNITY DATA COLLECTION FORM.POSTING DATE: May 29, 2026 APPLICATIONS MUST BE POSTMARKED OR RECEIVED BY: June 26, 2026