Executive Assistant โ Tech Start-up , AUSTIN
We are seeking a sharp, proactive, and highly professional Executive Assistant to join our team. Start-up is just out of stealth mode, and ready to hire its first administrative pro.
The Executive Assistant will work as part of a highly efficient and dedicated administrative team providing executive support to the Founder, and to a less extent, his team. Maintaining confidentiality, multitasking effectively, demonstrating strong attention to detail, and exhibiting a strong work ethic are imperative for success.
Main Responsibilities:
โขย ย ย Own and proactively manage multiple complex, changing, high-volume calendars across multiple time-zones
โข ย Manage and prioritize a busy email inbox
โข ย Seamless coordination of international and domestic travel
โขย ย ย Proactivelyย capture, enter, and manage upkeep of meeting notes, contacts and other relevant data in Salesforce and other systems to help build an institutionalized process
โข ย Coordinate any time tracking and reporting requirements as necessary with internal stakeholders
โขย ย ย Proactivelyย and strategically coordinate internal and external meetings, team events, and meeting materials
โข ย Manage and process monthly expense reports
โข ย Ensure seamless flow of the executiveโs day-to-day activities
โข ย Provideย additional administrative and team project support as needed
โข ย Timelyย responsiveness outside of โregularโ business hours
Qualifications:
โขย ย ย 5+ย years of experience in an executive support or administrative role, ideally within Tech, Venture Capital, Private Equity,ย
โข ย Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment
โขย ย ย Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders
โข ย Highlyย motivated, self-driven, and both solution- and detail-oriented
โข ย Abilityย to think independently and offer creative solutions
โข ย Positiveย attitude with a proactive mindsetโno task too big or too small
โขย ย ย Strong time management skills; capable of handling multiple priorities with accuracy and meeting deadlines in high-pressure situations
โข ย High emotional intelligence with the ability to navigate complex interactions diplomatically
โข ย Proficiencyย in Microsoft Office required; experience with Salesforce preferred
โขย ย ย Familiarityย with AI tools and technologies is a plus. We value team members who are curious about leveraging ย AI to enhance productivity, streamline workflows, and drive innovation
Salary DOE, ย $100k-150k + Generous compensation package
Location: Applicants are expected to work onsite in our (East) Austin officeย
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visitingย workgrades.com/home/candidate.ย Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.ย ย