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Specifications Writer Jobs in Illinois (NOW HIRING)

SOM

Specifications Specialist - Architecture

Chicago, IL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Produces and coordinates the preparation of specifications, narratives, project manual and other written document deliverables in collaboration with Project Teams. * Contributes to the development of ...

Perfect Search Media

Freelance Writer

Chicago, IL · On-site +1

$22 - $28/hr

Writing assignments vary on topic and industry, so applicants must be comfortable adapting to fit the assignment's needs and specifications. Applicants with expertise writing for the B2B, technology ...

Perfect Search Media

Freelance Writer

Chicago, IL

$22 - $28/hr

Writing assignments vary on topic and industry, so applicants must be comfortable adapting to fit the assignment's needs and specifications. Applicants with expertise writing for the B2B, technology ...

ICONMA

Technical writer

Lake Forest, IL · On-site

Specialist/Technical Writer Location: Lake Forest, IL Duration: 4 months Description: Primary ... Review, edit or develop documentation (e.g. batch records, specifications, procedures, reports ...

Quala

Service Writer

Salem, IL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Research and order parts to job spec * Pickup parts as needed QUALIFICATIONS: * High School Diploma ... Strong written and verbal communication skills DCI BENEFITS: * Medical, Dental and Vision Insurance ...

Depot Connect International

Service Writer

Salem, IL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Research and order parts to job spec * Pickup parts as needed QUALIFICATIONS: * High School Diploma ... Strong written and verbal communication skills DCI BENEFITS: * Medical, Dental and Vision Insurance ...

Quala Internacional

Service Writer

Salem, IL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Research and order parts to job spec * Pickup parts as needed QUALIFICATIONS: * High School Diploma ... Strong written and verbal communication skills DCI BENEFITS: * Medical, Dental and Vision Insurance ...

Depot Connect International

Service Writer

Salem, IL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Research and order parts to job spec * Pickup parts as needed QUALIFICATIONS: * High School Diploma ... Strong written and verbal communication skills DCI BENEFITS: * Medical, Dental and Vision Insurance ...

Depot Connect International

Service Writer

Salem, IL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Research and order parts to job spec * Pickup parts as needed QUALIFICATIONS: * High School Diploma ... Strong written and verbal communication skills DCI BENEFITS: * Medical, Dental and Vision Insurance ...

Quala

Service Writer

Salem, IL

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Research and order parts to job spec * Pickup parts as needed QUALIFICATIONS: * High School Diploma ... Strong written and verbal communication skills DCI BENEFITS: * Medical, Dental and Vision Insurance ...

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All JobsSpecifications Writer JobsSpecifications Writer Jobs in Illinois

Specifications Writer information

See Illinois salary details

$5

$34

$54

How much do specifications writer jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for specifications writer in Illinois is $34.47, according to ZipRecruiter salary data. Most workers in this role earn between $23.32 and $50.10 per hour, depending on experience, location, and employer.

What skills do you need to be a specifications writer?

Specifications writers need strong technical writing skills, attention to detail, and the ability to interpret technical drawings and standards. Familiarity with industry-specific software, such as CAD or document management tools, and knowledge of relevant codes and regulations are also important. Good communication skills and the ability to collaborate with engineers and project teams are essential for success in this role.

What are the key skills and qualifications needed to thrive as a specifications writer, and why are they important?

To thrive as a Specifications Writer, you need a solid understanding of construction methods, materials, and building codes, often supported by a degree in architecture, engineering, or a related field. Proficiency with specification-writing software such as MasterSpec, as well as familiarity with project management and document control systems, is typically required. Attention to detail, strong written communication, and the ability to collaborate effectively with multidisciplinary teams are crucial soft skills. These abilities ensure that construction documents are clear, comprehensive, and compliant, which is essential for successful project outcomes.

What does a specifications writer do?

A Specifications Writer is responsible for preparing detailed written descriptions of materials, standards, and workmanship required for construction projects. They work closely with architects, engineers, and contractors to ensure that all project requirements are clearly communicated and legally enforceable. These documents help guide the construction process, ensure quality, and minimize disputes. Specifications Writers must have a strong understanding of building codes, regulations, and industry standards. Their work is essential for translating design concepts into practical instructions for builders.

What is a specifications writer?

A specifications writer typically works in an architectural firm or on construction projects. Your job is to develop specifications to accompany architectural drawings that can assist in the installation of various aspects of the project. Specification writers set up requirements as part of the initial building plans to help prepare construction crews for what materials, tools, or design pieces may be required to complete a project safely and efficiently within the initial design of the architect. Specification writers’ responsibilities include things like coordinating with design teams, budgeting for materials, maintaining standards, design review, and scheduling.

How does a specifications writer typically collaborate with architects and engineers during a project?

Specifications Writers work closely with architects and engineers throughout various stages of a construction project. They attend coordination meetings, review design documents, and clarify technical requirements to ensure all project specifications align with design intent and regulatory standards. Regular communication and document exchanges are essential, as Specifications Writers must interpret technical details and translate them into clear, concise language for contractors and suppliers. This collaborative process helps prevent misunderstandings and ensures the project meets quality and compliance expectations.

What is the difference between Specifications Writer vs Technical Writer?

AspectSpecifications WriterTechnical Writer
CredentialsRelevant certifications (e.g., Certified Professional Technical Communicator), industry-specific knowledgeSimilar certifications, focus on clear communication skills
Work EnvironmentManufacturing, engineering, construction industriesTechnology, software, scientific fields
Employer & Industry UsageUsed by engineering firms, manufacturing companies, government agenciesUsed across tech companies, publishing, and scientific organizations
Search & Comparison IntentOften compared for technical documentation roles in engineering and manufacturingBroader focus on user manuals, guides, and technical content

The main difference is that Specifications Writers focus on creating detailed technical specifications for products and systems, primarily in engineering and manufacturing sectors. Technical Writers have a broader scope, producing various technical documents like manuals, guides, and instructions across multiple industries. Both roles require strong communication skills and technical understanding, but Specifications Writers specialize in precise, detailed specifications for technical products.

More about Specifications Writer jobs
What are the most commonly searched types of Specifications Writer jobs in Illinois? The most popular types of Specifications Writer jobs in Illinois are:
What are popular job titles related to Specifications Writer jobs in Illinois? For Specifications Writer jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Specifications Writer jobs in Illinois look for? The top searched job categories for Specifications Writer jobs in Illinois are:
What are popular job titles related to Specifications Writer jobs in IL? For Specifications Writer jobs in IL, the most frequently searched job titles are:
Specifications Writer jobs near you
Infographic showing various Specifications Writer job openings in Illinois as of August 2026, with employment types broken down into 86% Full Time, and 14% Contract. Highlights an 86% In-person, and 14% Remote job distribution, with an average salary of $71,707 per year, or $34.5 per hour.

Architectural Specifications Writer

Ghafari Associates LLC

Chicago, IL • On-site

$80K - $95K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Job Description:
General Summary:
The Specifications Writer, with general direction from the Manager-Specifications, coordinates the preparation of specifications (establishing material requirements and describing installation) for all disciplines; Establishes and maintains office standard specifications.
Essential Job Functions:
  • Work with project managers, architects and engineers to prepare specifications for schematic, design development and construction documents.
  • Educate less experienced staff throughout the course of the project on specification writing principles.
  • Seek out additional opportunities to learn about products and technologies and disseminate information to team members. Update Ghafari master specifications as required.
  • Coordinate and expedite specification preparation among the disciplines; coordinate word processing support to produce final specification documents to meet project schedules.
  • Conduct technical investigation of products, materials and construction methods to edit project specifications.
  • Review selected submittals for conformance with contract documents, as requested by architects.
  • Ensure compliance with related codes and regulations imposed by governing authorities in collaboration with project architects and engineers.
  • Prepare written portion of addenda and bulletins relating to specifications.
  • Gather on-site data pertinent to the preparation of specifications.
  • Prepare contract conditions, general and bidding requirements as required.
  • Revise, maintain, and establish new standard specifications required for a given custom assignment.
  • Establish and update procedures related to the maintenance of job files.
  • Efficiently use client master specification editing software.
  • Perform related duties as assigned.

Employment Qualifications:
Education:
  • Bachelor's degree in Architecture, Engineering or Construction Management
  • Registered Architect preferred
  • Active and participating CSI membership preferred.
  • CDT, CCCA, and/or CCS accreditation preferred

Experience:
  • Five or more years' experience writing specification documents in architectural/engineering industry

Skills/Competencies:
  • Proficiency in Master Spec, Master Works, and Microsoft Office applications.
  • BIM 360/ACC, Bluebeam, Spec Link Cloud, Visispecs and SpecsIntact proficiency preferred.
  • Excellent written and oral communication skills

Benefits:
At Ghafari, we offer a robust benefits package designed to support your overall wellbeing. In addition to a competitive salary, eligible employees receive Medical, Dental, Vision, Life Insurance, Short-Term & Long-Term Disability, 401(k) match, Flexible Spending Accounts, Health Savings Accounts, Teladoc, Employee Assistance Program, Professional License Reimbursement, Educational Assistance, Voluntary Pet Insurance, Parental Leave, Paid Time Off, and 8 Paid Holidays. The annual base salary range for this position is $80,000 to $95,000.00. Individual pay is based on factors such as relevant experience, job-related skills, education, and training.
About Us
At Ghafari Associates, we don't just design buildings-we help shape the future of the industries we serve. As a global leader in architecture, engineering, and consulting, we partner with clients to deliver forward-thinking solutions that transform how people work, manufacture, and connect.
Our strength lies in our people. We bring together curious minds, technical experts, and creative problem-solvers who thrive on collaboration and innovation. Whether supporting major industrial programs or advancing federal and commercial projects, our teams are empowered to make a meaningful impact-both for our clients and within our communities.
We are committed to investing in our employees' financial, physical, and emotional well-being, as well as their professional growth. Through robust training, licensure support, internships, mentorships, and tuition reimbursement, we provide the resources our people need to build rewarding careers while making a lasting difference in the communities we are proud to call home.
Ghafari Associates is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local laws. As a federal contractor, Ghafari Associates maintains affirmative action programs for individuals with disabilities and protected veterans in accordance with applicable laws.
Pay Transparency
Ghafari Associates will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Accommodation
Ghafari Associates is also committed to providing reasonable accommodation to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position, you may also apply for positions in the following ways:
  • By fax at: 313.436.8624, Attn: Human Resources
  • By mail at: 17101 Michigan Ave., Dearborn, MI 48126, Attn: Human Resources
  • In person at: 17101 Michigan Ave., Dearborn, MI 48126
  • By email at: hr@ghafari.com

If there are any questions about the accommodations offered above, please contact 313.441.3000 for assistance.

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