Space Planner Jobs in Virginia (NOW HIRING)

Location: Hybrid — National Capital Region; on-site at TSA Headquarters (Springfield, VA) and Bren Mar Facility (Alexandria, VA) as required

Position Summary:

This role provides senior-level federal space planning expertise and full lifecycle support for the Department of Homeland Security (DHS), Federal Protective Service (FPS) Facilities Management Branch. The Space Planner serves as Key Personnel and the contractor team's lead space planning specialist, responsible for drafting and maintaining comprehensive space plans across an approximately 820,000 square-foot portfolio comprising roughly 180 offices. Working under the direction of the Contractor Program Manager and in close coordination with FPS leadership, GSA representatives, and tenant agency stakeholders, this Space Planner ensures all space planning deliverables are accurate, compliant, and aligned with FPS's mission, federal space utilization policies, and long-term operational requirements.

The Space Planner will work in close coordination with the Strategic Real Estate Analyst, Project Manager, and Relocation/Move Management Coordinator, supporting FPS's direct stakeholders within the Facilities Management Branch and contributing to relocation planning for approximately 60 offices impacted by federal building dispositions.

Responsibilities:

• Serve as the lead space planning specialist for FPS, guiding stakeholders through the complete space planning lifecycle from programming and test fits through layout finalization and post-occupancy evaluation

• Draft and maintain comprehensive space plans for up to 180 offices, ensuring alignment with FPS's operational needs and federal space utilization policies

• Identify space requirements including functional needs, departmental workflows, and number of occupants per space

• Recommend office layouts, configurations, and space allocations based on current and future mission requirements to aid governmental decision-making

• Develop test fits, block-and-stack plans, and Programs of Requirements (PORs) supporting build-out, reconfiguration, and relocation projects

• Apply federal space utilization benchmarks, GSA design standards, and OMB / FMR space allocation guidance to all planning deliverables

• Track and assess space utilization across the portfolio; recommend opportunities for consolidation, optimization, and cost reduction

• Utilize space planning analytics to evaluate office utilization, efficiency, and recommend allocation adjustments

• Conduct on-site visits to assess facility conditions, space usage, and deficiencies for relocations and build-out projects to aid governmental decision-making

• Collect detailed measurements and document space conditions to support accurate space planning findings, relocation scenarios, PORs, and SF-81 Requests for Space

• Draft structured space plans for the approximately 60 offices impacted by federal building dispositions or operational needs, including relocation scenarios and risk mitigation strategies

• Support furniture design, finish selection, and layout coordination for build-out and reconfiguration projects

• Perform on-site intake and staffing of seating, space, and release requests in the system of record (currently ServiceNow; transition to Tririga® or successor system as directed)

• Contribute to recurring deliverables including the Build-Out/Reconfiguration Progress Tracker (Monthly), Quarterly Space Utilization Analytics Report, and Annual Integrated Project Plan (IPP)

• Draft Standard Operating Procedures (SOPs) for recurring space planning processes

• Provide weekly status updates and final summary reports on assigned activities, findings, and recommendations

• Comply with all DHS/FPS rules, regulations, safety, and security policies; complete required DHS IT Security Awareness Training and sign DHS Rules of Behavior

• Performs other related duties as assigned

Required Qualifications:

• Minimum of eight (8) years of progressively responsible experience in commercial or federal space planning, programming, interior design, or workplace strategy — required

• Active National Council for Interior Design Qualification (NCIDQ) certification — explicitly required; candidates without an active NCIDQ will not meet the minimum threshold

• Demonstrated experience developing Programs of Requirements (PORs), test fits, block-and-stack plans, and space utilization analytics

• Working knowledge of federal space utilization benchmarks, GSA design and construction standards, and OMB / FMR space allocation guidance

• Proficiency with AutoCAD and space planning software

• Familiarity with IBM TRIRIGA®, ServiceNow, or comparable IWMS/CAFM platforms

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong analytical skills, including the ability to quantify utilization metrics and recommend optimization scenarios

• Clear written and verbal communication skills in English for advising senior government leadership, preparing planning deliverables, and interfacing with GSA and DHS stakeholders

• Ability to prioritize competing deadlines and manage planning workload in a hybrid federal environment

• Consistent attention to detail with the ability to identify and resolve discrepancies in space planning data

• Demonstrated proficiency in oral and written communication, evidenced by experience preparing and delivering planning packages, drawings, and briefings to executive-level audiences

• Strong communication and stakeholder engagement skills at the senior executive level

• Ability to organize necessary resources, including people, tools, and time to meet tight deadlines and achieve desired results

• Ability to prioritize and handle multiple projects while meeting deadlines

Preferred Qualifications:

• Bachelor's degree in Interior Design, Architecture, Facilities Management, Urban Planning, or a related field

• Active Certified Facilities Manager (CFM) certification

• Prior experience supporting DHS, FPS, GSA, or another federal CFO-Act agency

• Familiarity with the GSA OASIS+ contract vehicle and federal task order environments

• Experience supporting federal real property programs and Real Property Data Warehouse (RPDW) reporting

• Familiarity with Revit, SketchUp, or 3D space planning visualization tools

Other Requirements:

• U.S. citizenship required

• Must be able to obtain and maintain a DHS Entrance on Duty (EOD) suitability determination; requires a favorably adjudicated background investigation and favorable fingerprint results

• Must complete DHS IT Security Awareness Training within 30 days of contract award and annually thereafter by October 31

• Must complete Privacy at DHS: Protecting Personal Information training within 30 days of award and annually thereafter

• Must sign DHS Rules of Behavior prior to accessing any DHS systems or sensitive information

• Must safeguard Controlled Unclassified Information (CUI) in accordance with HSAR 3052.204-72 and DHS Policy Directive 4300A

• Residence within the National Capital Region (NCR) and ability to report to TSA Headquarters (Springfield, VA) and the Bren Mar Facility (Alexandria, VA) as mission needs require

• Travel within the continental United States, as required, to conduct site visits and space assessments

• No conflicts of interest with U.S. Government employment

• Occasional off-hours work including evenings, weekends, or holidays may be required to meet task order requirements

Physical Demands: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform the described essential functions of the job.

• Physical demands: While performing the duties of job, employee is required to stand; walk; sit; use hands to fingers, handle or feel objects; reach with hands and arms; talk and hear; type/use computer and phone. Prolonged Sedentary work that primarily involves sitting/standing. Light work that includes moving objects up to 40 pounds.
• Non-Physical demands: Frequently requires performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires time pressures, emergency situations, and frequent change of tasks. Rarely requires irregular schedule/overtime and noisy/distracting environment.
• Work environment: Generally, an office-type position. The noise level in the work environment is usually quiet in office settings and moderate in other situations. This is primarily a work-from-home position, with some travel to Corporate Office area as needed. Requires eligibility to work in the US and may require a background investigation or security clearance.

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Email hr@qedei.com if you would like to request an accommodation.