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Personal Injury Accountant

Reports To

Chief Executive Officer (CEO) / Director of Operations

Full-Time

Salary

Competitive salary based on experience, plus performance incentives and benefits.

About the Company

The MAC Firm, LLC provides executive management and operational support to personal injury law practices. We are committed to operational excellence, financial accountability, exceptional client service, and delivering measurable results through integrity, innovation, and teamwork.

Position Summary

The Personal Injury Accountant is responsible for managing all accounting functions related to the firm's trust accounts, settlement disbursements, operating accounts, financial reporting, and compliance. This position plays a critical role in ensuring accurate financial management while maintaining compliance with applicable trust accounting rules, tax regulations, and firm policies.

The ideal candidate possesses extensive accounting experience within a personal injury law firm and understands the financial lifecycle of pre-litigation and litigation cases from intake through settlement disbursement.

Essential Duties and Responsibilities

Trust Accounting

• Manage all attorney trust (IOLTA) accounts.
• Reconcile trust accounts daily, weekly, and monthly.
• Ensure all trust transactions comply with state bar requirements.
• Monitor client balances and resolve discrepancies promptly.
• Maintain detailed trust ledgers for each client matter.

Settlement Accounting

• Review settlement statements for financial accuracy.
• Verify attorney fees, costs, medical expenses, reductions, liens, and client distributions.
• Process settlement disbursements.
• Coordinate wire transfers and check issuance.
• Ensure all settlement funds are properly received before disbursement.
• Audit settlement files before funding.

Accounts Payable

• Process vendor invoices.
• Pay medical providers.
• Process litigation expenses.
• Reconcile vendor accounts.
• Monitor recurring operational expenses.

Accounts Receivable

• Record incoming settlement proceeds.
• Monitor referral fee collections.
• Track outstanding reimbursements.
• Assist with collections when necessary.

Bank Reconciliations

• Reconcile all operating accounts.
• Reconcile payroll accounts.
• Reconcile credit card accounts.
• Investigate and resolve discrepancies.

Financial Reporting

Prepare:

• Monthly Profit & Loss Statements
• Balance Sheets
• Cash Flow Reports
• Trust Account Reports
• Case Cost Reports
• Settlement Revenue Reports
• Budget Variance Reports
• KPI Financial Dashboards

Payroll Support

• Coordinate payroll data.
• Verify commissions and bonuses.
• Process payroll adjustments.
• Maintain payroll records.

Budgeting & Forecasting

• Assist with annual budgets.
• Monitor departmental spending.
• Prepare financial projections.
• Analyze profitability trends.

Compliance

• Ensure compliance with GAAP.
• Maintain accounting controls.
• Prepare records for annual CPA review.
• Assist with tax preparation.
• Maintain financial documentation.
• Ensure compliance with attorney trust accounting requirements.

Software Management

Experience with:

• QuickBooks
• Clio
• Needles
• SmartAdvocate
• Filevine
• Angel Case Management
• Microsoft Excel (Advanced)
• Microsoft Office Suite

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 5 years of accounting experience.
• Minimum of 3 years of accounting experience in a personal injury law firm.
• Strong understanding of attorney trust accounting.
• Experience handling settlement disbursements.
• Advanced Excel skills.
• Excellent analytical and organizational abilities.
• High level of integrity and confidentiality.
• Strong written and verbal communication skills.

Preferred:

• CPA or CPA candidate.
• Experience with legal accounting software.
• Experience managing multiple operating accounts.

Key Competencies

• Financial Analysis
• Trust Accounting
• Settlement Accounting
• Attention to Detail
• Organization
• Problem Solving
• Time Management
• Integrity
• Confidentiality
• Professionalism
• Team Collaboration
• Critical Thinking

Key Performance Indicators (KPIs)

• 100% trust account compliance.
• Bank reconciliations completed by the 5th business day each month.
• 98%+ settlement disbursement accuracy.
• Zero unauthorized trust transactions.
• Less than 1% accounting error rate.
• Monthly financial reports delivered on time.
• Vendor payments processed within agreed terms.
• Settlement checks disbursed within 48 hours of approval.
• Monthly budget variance maintained within target.
• Successful completion of annual financial audit without material findings.

Physical Requirements

• Ability to sit for extended periods.
• Ability to lift up to 20 pounds.
• Frequent computer use.
• Occasional travel between office locations if needed.

Benefits

• Competitive Salary
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (PTO)
• Paid Holidays
• 401(k) with Company Match (if applicable)
• Professional Development Opportunities
• Performance Bonuses

Why Join Our Team?

At The MAC Firm, LLC, we believe exceptional financial management is essential to delivering outstanding client service. As our Personal Injury Accountant, you will play a vital role in safeguarding firm finances, ensuring compliance, supporting strategic growth, and helping maximize outcomes for both clients and the firm. If you thrive in a fast-paced legal environment and value accuracy, accountability, and collaboration, we encourage you to apply.

The MAC Firm, LLC is an Equal Opportunity Employer and values diversity in the workplace.