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Senior Executive Administrator Jobs (NOW HIRING)

Belcan

Executive Assistant

Pittsburgh, PA · On-site

$25/hr

Senior Executive Administrator - CFO & Investor Relations Location: Pittsburgh, PA 15272 Duration: 12 Months Contract (Potential temp to perm) Pay Rate : $25/hr. Shift Time: 1st shift Position ...

Unity Bank

Executive Administrator

Clinton, NJ · On-site

$24.07 - $31.57/hr

Position Summary Responsible for providing administrative support for the Senior Management team ... Collect, tabulate, and distribute weekly/monthly executive-level reports * Administer annual ...

Mortgage Connect

Executive Administrator

Coraopolis, PA · On-site +1

$60K - $80K/yr

Overview As the Executive Assistant to the Chief Strategy Officer (CSO), you are responsible for ... senior leadership and client-facing initiatives, may occasionally require flexibility outside ...

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How much do senior executive administrator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for senior executive administrator in the United States is $37.56, according to ZipRecruiter salary data. Most workers in this role earn between $29.81 and $46.15 per hour, depending on experience, location, and employer.

What is a senior executive administrator?

Senior Executive Administrators are experienced professionals who provide high-level administrative support to top executives within an organization. Their responsibilities typically include managing executive schedules, handling confidential correspondence, coordinating meetings and travel, preparing reports, and assisting with strategic planning. They often act as a liaison between executives and other staff or external stakeholders, ensuring efficient communication and workflow. This role requires strong organizational, interpersonal, and problem-solving skills as well as discretion and professionalism.

How does a senior executive administrator typically collaborate with senior leadership and other departments?

A Senior Executive Administrator acts as a vital bridge between executive leadership and various departments, ensuring smooth communication and efficient workflow. They frequently coordinate schedules, arrange meetings, and manage confidential information, while also assisting with project tracking and follow-ups. This role often involves anticipating executive needs and proactively addressing potential administrative bottlenecks, requiring strong relationship-building skills and a high degree of discretion. Collaboration is both direct, through daily executive support, and cross-functional, as they work with HR, finance, and operations teams to align administrative processes with organizational goals.

What are the key skills and qualifications needed to thrive as a senior executive administrator, and why are they important?

To thrive as a Senior Executive Administrator, you need expertise in office management, calendar coordination, and executive support, typically backed by a degree in business administration or related experience. Familiarity with Microsoft Office Suite, scheduling software, and virtual meeting platforms is essential, along with knowledge of document management systems. Exceptional organizational abilities, discretion, proactive problem-solving, and strong interpersonal communication are standout soft skills in this role. These skills ensure seamless executive operations, efficient workflow, and trusted support in fast-paced, high-level environments.

What is the difference between Senior Executive Administrator vs Executive Assistant?

AspectSenior Executive AdministratorExecutive Assistant
CredentialsTypically requires relevant administrative certifications or experienceOften requires similar certifications or experience, but less emphasis on seniority
Work EnvironmentSupports high-level executives, often in corporate or organizational settingsSupports executives or teams, usually in office environments
Employer & Industry UsageCommon in corporate, government, or large organizationsWidely used across industries for executive support roles
Search & Comparison IntentOften searched by those seeking senior administrative roles or career advancementCommonly searched by those looking for administrative support positions

The main difference between a Senior Executive Administrator and an Executive Assistant lies in seniority and scope of responsibilities. The Senior Executive Administrator typically handles more complex tasks, manages multiple projects, and supports higher-level executives, whereas the Executive Assistant provides essential administrative support, often with less strategic involvement.

Is a senior executive administrator a high position?

A senior executive administrator is a high-level support role that involves managing complex schedules, coordinating communication, and handling sensitive information for executives. While it is considered a senior position within administrative roles, it typically does not have executive decision-making authority but requires significant experience and organizational skills.
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Senior Executive Administrator jobs near you
Infographic showing various Senior Executive Administrator job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 89% Full Time, 6% Part Time, and 4% Contract. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution, with an average salary of $78,116 per year, or $37.6 per hour.

Executive Administrator

Kiss Products, Inc.

Port Washington, NY • On-site

Full-time

Medical, Retirement, PTO

Re-posted 28 days ago

Job description

Job Description Summary:
The Executive Administrator supports the Office of the Chairman by assisting with administrative operations, project coordination, billing and invoice processing, and day-to-day follow-up on executive initiatives. This role works closely with executive staff to ensure tasks, projects, and administrative processes are completed accurately and efficiently while maintaining a high level of professionalism, organization, and confidentiality.
Job Description:
Executive Operations Support
  • Assist with the execution and follow-up of projects and assignments initiated by the Chairman and executive office.
  • Track project timelines, action items, and deliverables to ensure timely completion.
  • Coordinate with internal departments and external vendors as needed.
  • Prepare reports, summaries, and supporting documents for executive review.

Administrative & Office Support
  • Manage and organize executive office records, files, and documentation.
  • Assist with scheduling, meeting coordination, and administrative tasks.
  • Maintain accurate records and ensure proper document management.
  • Support day-to-day operations of the executive office.

Billing & Invoice Management
  • Process invoices and billing requests in a timely manner.
  • Track payments and maintain organized financial records.
  • Coordinate with Finance and Accounting departments regarding payment status and documentation.
  • Assist with expense tracking and budget-related administrative tasks.

Insurance & Vehicle Administration
  • Assist with insurance renewals, claims documentation, and policy administration.
  • Maintain vehicle-related records, registrations, inspections, and service schedules.
  • Coordinate with vendors and service providers regarding vehicle and insurance matters.

Staff Payroll & Administrative Coordination
  • Assist with payroll-related documentation for personal staff.
  • Maintain employee records and administrative files.
  • Coordinate onboarding paperwork and related administrative processes when necessary.

Vendor Coordination
  • Communicate with vendors, contractors, and service providers.
  • Obtain quotes, schedule services, and follow up on outstanding requests.
  • Maintain vendor records and service documentation.

Qualifications
  • 3+ years of experience in administrative support, operations, executive support, or a related field.
  • Strong organizational and multitasking abilities.
  • Excellent communication and follow-up skills.
  • Ability to manage confidential information with discretion.
  • Proficiency in Microsoft Office, including Excel, Word, and Outlook.
  • Strong attention to detail and accuracy.

Preferred Qualifications
  • Experience supporting executives or senior leadership.
  • Experience with invoice processing, billing, or administrative accounting functions.
  • Bilingual English and Korean preferred.

Core Competencies
  • Strong sense of ownership and accountability
  • Excellent organizational and time management skills
  • Detail-oriented and highly accurate
  • Professional communication skills
  • Ability to prioritize multiple tasks in a fast-paced environment
  • High level of integrity and confidentiality
  • Flexible work schedule when business needs require

Benefits
  • Premium Medical Insurance Coverage
  • 401(k) Savings Plan
  • Paid Time Off (PTO) based on seniority
  • Paid Holidays

Additional Workplace Offerings (subject to change or eligibility.)
  • Annual Bonus Plan
  • Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room
  • Summer Fridays
  • Complimentary Gourmet Breakfast, Lunch, and Dinner
  • Relocation Support for New Hires
  • Work Anniversary Recognitions
  • Congratulatory & Condolence Gifts
  • Employee Referral Bonus Program
  • License/Certification Reimbursements
  • Corporate Employee Discounts
  • Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card
  • Commuter Support (Shuttle Bus Program and EZPass Support)
  • Vehicle Perks

Qualification(s):
Education(s):
Bachelor of Arts (B.A): Business Administration/Management
Work Experience:
Experience Range II: 2 - 4 years of relevant experience or industry exposure in a related field
Skill(s):
Document Management, Hospitality, Invoice Management, Project Management
Language(s):
English, Korean
Certification(s):
Not Applicable
The anticipated compensation range is
69,000.00 - 137,000.00 USD Annual
Actual compensation will be determined based on various factors including qualifications, education, experience, and location. The pay range is subject to change at any time dependent on a variety of internal and external factors.
Kiss Nail Products, Inc., KDC GA Corp., Ivy Enterprises, Inc., AST Systems, LLC, Red Beauty, Inc., or Dae Do, Inc. (collectively, the "Company") is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

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