Secretary To Assistant Principal Jobs (NOW HIRING)

Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type: Full-time (40 hours per week)

Base Hourly: $19.89

Class/Calendar: B21, 12 months

Benefits: Vacation (12 months only), sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay: Available annually

New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To provide administrative and clerical support to school assistant principal and/or assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.

Key Responsibilities:

• Perform secretarial functions (i.e. typing, filing, recordkeeping, scheduling and coordinating activities, etc) to provide clerical support for assistant principal and/or assigned personnel
• Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Direct students with attendance and/or discipline referrals to the appropriate assistant principal/team leader
• Type and revise master schedule; input student and teacher scheduling data
• Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, school mailings, etc) to communicate and convey information to students, parents, teachers, etc
• Process and/or prepare documents and materials (i.e. suspension and expulsion letters, facility permits, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
• Schedule and process paperwork for CIT and 504 meetings
• Assist with registration schedules, open house and commencement
• Regular and on-time attendance required
• Serve as receptionist and distribute district and US mail during the summer months
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Knowledge and experience with Synergy system

Preferred Qualifications:

• Bookkeeping and recordkeeping experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate.
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community.
• Above average proficiency in typing, with good accuracy; excellent test battery; high English grammar and math aptitude
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to operate standard office equipment
• Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
• Ability to communicate effectively (verbal and written); maintain confidentiality
• Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

Work Environment & Physical Requirements:

• Typically works in the main office or administrative area of a school
• Must handle frequent interruptions from students, parents, teachers, and staff.
• Regularly interacts with the assistant principal, principal, faculty, and sometimes the district office
• Manages multiple tasks simultaneously—answering phones, handling paperwork, scheduling, and more
• May need to deal with disciplinary issues, upset parents, or urgent administrative tasks.
• Prolonged periods of sitting at a desk or computer
• Occasionally lifting light items (10–20 lbs), such as files, boxes of paper, or office supplies

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.