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$45.9K

$63K

How much do secretary duties jobs pay per year?

As of Jun 10, 2026, the average yearly pay for secretary duties in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Secretary, and why are they important?

To thrive as a Secretary, you need solid organizational skills, attention to detail, proficiency in office procedures, and typically a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and office equipment is essential. Strong communication, time management, and problem-solving abilities help secretaries effectively support teams and manage multiple tasks. These skills are crucial for maintaining smooth office operations, ensuring accurate record-keeping, and facilitating effective communication across the organization.

What is the difference between Secretary Duties vs Administrative Assistant?

AspectSecretary DutiesAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaried office settings, supporting multiple departments or executives
Employer UsageUsed by organizations needing clerical support for specific departments or executivesUsed broadly across industries for general administrative support
Common TasksScheduling, answering phones, filing, managing correspondenceScheduling, data entry, coordinating meetings, handling correspondence

While both roles involve clerical and administrative tasks, secretaries typically focus on supporting specific individuals or departments with routine office duties. Administrative assistants often have a broader scope, supporting multiple teams or executives with a variety of organizational tasks.

What are the typical duties of a secretary?

A secretary is responsible for performing a variety of administrative and clerical tasks to support the smooth operation of an office. Common duties include answering phone calls, managing schedules, preparing and filing documents, and organizing meetings. Secretaries also handle correspondence, maintain records, and may assist with bookkeeping or data entry. Their role is essential for keeping office operations organized and efficient.

What are some common challenges secretaries face when managing multiple priorities, and how can they overcome them?

Secretaries often juggle various tasks such as scheduling meetings, handling correspondence, and maintaining records, which can make prioritizing work challenging. Effective time management, organizational skills, and the use of digital productivity tools can help secretaries stay on top of their responsibilities. Regular communication with supervisors to clarify priorities and deadlines also ensures that critical tasks are completed efficiently. Developing strategies to handle interruptions and setting aside focused time for complex tasks can further improve productivity and job satisfaction.
More about Secretary Duties jobs
What states have the most Secretary Duties jobs? States with the most job openings for Secretary Duties jobs include:
What job categories do people searching Secretary Duties jobs look for? The top searched job categories for Secretary Duties jobs are:
Secretary Duties jobs near you
Infographic showing various Secretary Duties job openings in the United States as of June 2026, with employment types broken down into 18% Locum Tenens, 1% As Needed, 67% Full Time, 9% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

10 Month Secretary - High School Counseling Secretary

Perrysburg School District

Perrysburg, OH • On-site

$18.11/hr

Full-time, Contractor

Posted 21 hours ago

Job description

Position Type:
Secretarial/Clerical/Secretary - 10 month
Date Posted:
5/11/2026
Location:
Perrysburg High School
Date Available:
August 3, 2026
Closing Date:
05/29/2026
10 Month Secretary: High School Counseling Secretary
  • Full time, 206 day contract, 7 hours per day - Monday - Friday - 8:00 am to 4:00 pm (hours subject to change)
  • $18.11 per hour

Title: 4.15 10- Month Secretary Counseling HS
Reports To: Principal, Assistant Principal
Employment Status: Full Time
FLSA Status: Non-Exempt
Qualifications:
1. Valid driver's license and BCII clearance
2. High school diploma; Associate's degree preferred.
3. High degree of proficiency in word processing, database management and office procedures. Proficient in current software. Familiarity with computer graphics preferred.
4. Able to get along with staff, public, etc; be courteous, polite and considerate.
5. Professional tact, diplomacy and presentation with administrators, staff, teachers, students, parents and the community.
6. Conscientious and assumes responsibility for own work performance.
7. Demonstrate appropriate dress and attire for a business office setting.
8. Posses certification or be willing to be trained in CPR and AED equipment operation.
9. Must be physically able to lift up to 40 pounds.
10. Be in good health, have high moral character and hold a strong attendance record.
11. Demonstrate enthusiasm and a sincere desire to aid all students.
General Description: Serve as secretary and registrar for the counseling office and perform such duties to assure the accurate and efficient operation of the office.
Essential Functions:
1. Maintain respect at all times for confidential information.
2. Perform duties of receptionist and maintain a pleasant attitude.
3. Perform duties of registrar in an efficient manner.
4. Evaluate, assess and connect students with proper personnel.
5. Receive a variety of questions and requests and see that such matters are disposed of promptly, correctly and tactfully.
6. Effectively operate various office machines.
7. Prepare and maintain adequate files for the counselors. Process all records for alumni, current and new students.
8. Conduct important contacts with the public/community and others requiring tact and diplomacy.
9.Receive telephone calls, respond appropriately and correctly and make proper disposition of such.
10. Arrange/record appointments for students, parents, school personnel and visitors with counselors college advisor, CRC counselor, school psychologist, and testing personnel. Contact students for conferences with counselors.
11. Prepare correspondence, reports and communications and request guidance literature as designated by counselors.
12. Responsible for scheduling appointments for school counselors and the college advisor.
13. Responsible for total record keeping and/or obtaining students' school entrance, transfer and withdrawal records; forwarding copies to other offices for county records.
14. Execute testing responsibilities (AP, EOC, SAT, PSAT with Assistant Principal).
15. Maintain/update guidance literature on bulletin boards in the counseling office and halls.
16. Responsible for notifying teachers of transfer students' grades/credits earned.
17. Maintain adequate and accurate inventory of supplies for the efficient operation of the school office.
18.Responsible for accurate and efficient enrollment and withdrawal of students.
19. Process and enter student scholarship applications.
20. Accurately and efficiently enter EMIS coding each semester after schedules are set.
Other Duties and Responsibilities:
1. Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
2. Help instill in students the belief in and practice of ethical principles and democratic values.
3. Conduct other job duties related to the secretary's duties as assigned by the counselors or principal.
Additional Working Conditions:
1. Occasional exposure to blood, bodily fluids and tissue.
2. Occasional interaction among unruly children.
The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District.
The Perrysburg Exempted Village School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change.

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