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School Bookkeeper Jobs in Raleigh, NC (NOW HIRING)

WCPSS

Lead Secretary - Elementary

Cary, NC · On-site

$15.75 - $19.25/hr

Performs advanced clerical and bookkeeping work in examination, analyses, and verification of fiscal records in an elementary school. Maintains bookkeeping controls of funds disbursed or received and ...

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How much do school bookkeeper jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for school bookkeeper in Raleigh, NC is $23.63, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $26.88 per hour, depending on experience, location, and employer.

What does a school bookkeeper do?

A school bookkeeper is responsible for managing the financial records of a school, including tracking expenditures, processing invoices, handling payroll, and preparing financial reports. They ensure that all financial transactions comply with school policies and government regulations. Additionally, school bookkeepers may assist with budgeting, monitor accounts, and help prepare for audits. Their role is essential in maintaining accurate financial information and supporting the overall financial health of the school.

What are the key skills and qualifications needed to thrive as a school bookkeeper, and why are they important?

To thrive as a School Bookkeeper, you need strong numerical proficiency, attention to detail, and a background in accounting or bookkeeping, often supported by relevant certifications or coursework. Familiarity with financial management software such as QuickBooks, spreadsheets, and school district accounting systems is typically required. Excellent organizational skills, discretion, and the ability to communicate clearly with staff and administration are valuable soft skills. These abilities ensure accurate financial records, compliance with regulations, and smooth school operations.

What are some common challenges school bookkeepers face, and how can they effectively manage them?

School bookkeepers often encounter challenges such as managing multiple funding sources, adhering to strict deadlines for reporting, and ensuring compliance with district and state regulations. Balancing these tasks requires strong organizational skills, attention to detail, and effective communication with teachers, administrators, and district offices. Many bookkeepers find it helpful to utilize accounting software tailored for educational institutions and to establish clear processes for tracking expenses, preparing budgets, and reconciling accounts. Regular professional development and staying updated on regulatory changes also contribute to success in this role.

What is the difference between School Bookkeeper vs School Secretary?

AspectSchool BookkeeperSchool Secretary
Primary ResponsibilitiesManaging financial records, processing invoices, budgetingHandling administrative tasks, managing communication, scheduling
Required SkillsBasic accounting, attention to detail, familiarity with financial softwareOrganizational skills, communication, multitasking
Work EnvironmentFinance-related tasks within school administrationFront office, administrative support in school setting
Common CertificationsBookkeeping certification, accounting knowledgeAdministrative or secretarial certification

While both roles support school operations, the School Bookkeeper focuses on financial management and record-keeping, whereas the School Secretary handles administrative and communication tasks. Understanding these differences helps in choosing the right career path or job search focus within the education sector.

How much do school bookkeepers make?

School bookkeepers typically earn a median annual salary of around $40,000 to $50,000, depending on experience, education, and the size of the school district. They often work full-time during the school year and may need proficiency with accounting software and basic financial skills.

What are popular job titles related to School Bookkeeper jobs in Raleigh, NC?

For School Bookkeeper jobs in Raleigh, NC, the most frequently searched job titles are:

What job categories do people searching School Bookkeeper jobs in Raleigh, NC look for?

The top searched job categories for School Bookkeeper jobs in Raleigh, NC are:

What cities near Raleigh, NC are hiring for School Bookkeeper jobs?

Cities near Raleigh, NC with the most School Bookkeeper job openings:

School Bookkeeper jobs near you
Infographic showing various School Bookkeeper job openings in Raleigh, NC as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $49,158 per year, or $23.6 per hour.

Secretary to Director (Bridges Program)

WCPSS

Raleigh, NC • On-site

Full-time

Posted 8 days ago

Job description

Overview
POSITION PURPOSE:
Performs advanced clerical and bookkeeping work in examination, analyses, and verification of fiscal records in an elementary school. Maintains bookkeeping controls of funds disbursed or received and prepares financial data required for fiscal management. Processes payroll and ensures records are maintained. Serves as Human Resources (HR) liaison for school staff. Serves as front office coordinator.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
  • Considerable knowledge of bookkeeping/accounting practices for revenue, expenses;
  • Considerable knowledge of standard procedures for running a busy office;
  • Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
  • Strong organizational and record-keeping skills;
  • Ability to effectively organize and maintain records;
  • Ability to interpret standard accounting and financial statements;
  • Ability to prepare reports and business correspondence;
  • Ability to maintain confidentiality;
  • Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
  • Ability to learn pertinent district policies and procedures rapidly, apply them in appropriate situations, and explain them to staff, parents, students, and the public;
  • Ability to exercise independent judgment and initiative in completing work assignments and determine when to refer situations to supervisor;
  • Ability to communicate information clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
  • Ability to reason, work, and problem-solve independently in order to carry assignments to completion according to expected timelines while adhering to established policies and procedures; exercise judgement in the absence of clear directives;
  • Ability to assist students with medication and health needs, as needed;
  • Ability to establish and maintain positive and effective working relationships with diverse groups of school system staff, students, parents, external agencies, vendors, and the community.

EDUCATION, TRAINING, AND EXPERIENCE
  • High school graduation or GED;
  • Two years of bookkeeping/accounting experience;
  • Two years of experience performing advanced clerical work.

CERTIFICATION AND LICENSE REQUIREMENTS
  • None

PREFERRED QUALIFICATIONS:
  • Associate's degree in business/accounting from a regionally accredited college or university;
  • Bookkeeping/accounting experience within a school district or similar environment;
  • Bilingual English and Spanish (fluent verbal and written) skills;
  • Experience working with Oracle business applications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  1. Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws, and reviews and reconciles accounts and budget reports on a monthly basis; performs thorough examination and analyses on statements and reports to ensure accuracy for work evaluation and audits.
  2. Analyzes, verifies and reconciles school budget reports to ensure s that maximized use of funds are in compliance with local, state and federal fiscal requirements.
  3. Composes complex financial correspondence for principal's signature.
  4. Assists principal with budget development.
  5. Initiates and prepares budget transfers and amendments.
  6. Purchases materials for the school using a variety of approved purchasing methods. Initiates all purchase order request forms, obtains quotes for materials and necessary approvals, and maintains records of transactions. Reviews orders received and distributes merchandise received from vendors and the county warehouse.
  7. Initiates and reviews school contracts and prepares supporting documentation to ensure compliance policies and procedures.
  8. Initiates and prepares payment requests, (direct payments, purchase orders, travel requests), reviews for proper documentation, completes with proper budget codes, verifies available balances, identifies new account codes when necessary, obtains necessary approvals, resolves discrepancies, and maintains a file of all transactions.
  9. Initiates, prepares and processes transactions relating to the school's purchasing card according to set procedures, tracks expenditures, and reconciles balances with Oracle on a monthly basis.
  10. Manages the school's checking account to include receipt books audits, collects and verifies monies received from staff, ensures funds are delivered to the bank according to policy, issues school checks, reconciles the bank account, posts activities on the online payment software, reconciles the school account activity with Oracle, assists in district run audits of records and accounts.
  11. Trains backup bookkeeper to ensure they are familiar and able to perform the essential bookkeeping duties pertaining to Fund 6 in the absence of the school Bookkeeper.
  12. Answers inquiries from staff and parents pertaining to interpretation of school system's financial policy and procedures.
  13. Maintains payroll records for school, including maintaining an accurate record of absences for school-based employees in Oracle; receiving and processing staff timesheets for non-certified staff members; processing and tracking leave requests for staff members; answering questions on payroll; and serving as contact between school staff and Compensation Services.
  14. Serves as HR liaison for school staff, posts open positions, pulls requested Oracle reports; onboarding of new staff members; assists in HR problem solving and education informational sharing; contacts appropriate teams in HR to address employee needs, such as name/address changes, salary questions, workers' compensation issues, and long-term leave requests.
  15. Monitors substitute system, checks substitutes in, and reports substitute status to Administrator.
  16. Submits work orders, as directed, by principal or assistant principal.
  17. Assists with master school calendar and schedules the use of the school facility, as assigned.
  18. Administers prescribed medication to students according to directions provided by medical professionals, as needed.
  19. Serves as a front office coordinator.
  20. Performs other related duties, as assigned.

WORKING CONDITIONS:
PHYSICAL ENVIRONMENT
Must be able to use a variety of office equipment such as computers, scanners, and copiers. Must be able to communicate effectively. At times requires the ability to lift, carry, push, pull or otherwise move objects up to ten pounds. Due to the amount of time spent standing and/or walking, physical requirements are consistent with those for sedentary work.
WORK ENVIRONMENT
Must be able to work in a school or office environment and come into direct contact with school system staff, students, parents, external agencies, vendors, and the community.
EFFECTIVE DATE: 5/2023
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

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