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Scheduling Assistant Jobs in Utah (NOW HIRING)

Big-D

Scheduler - Mission Critical

Salt Lake City, UT · On-site

Provide scheduling support and assist with analyzing schedule data to help project managers make informed decisions. * Documentation : Assist in the preparation of baseline schedules and the schedule ...

Big-D

Scheduler - Mission Critical

Salt Lake City, UT · On-site

Provide scheduling support and assist with analyzing schedule data to help project managers make informed decisions. * Documentation : Assist in the preparation of baseline schedules and the schedule ...

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Scheduling Assistant information

See Utah salary details

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$18

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How much do scheduling assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for scheduling assistant in Utah is $18.04, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.58 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Utah?

The most popular types of Scheduling jobs in Utah are:

What are popular job titles related to Scheduling Assistant jobs in Utah?

For Scheduling Assistant jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Utah look for?

The top searched job categories for Scheduling Assistant jobs in Utah are:

What cities in Utah are hiring for Scheduling Assistant jobs?

Cities in Utah with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 25% Part Time, and 2% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $37,525 per year, or $18 per hour.

Scheduler - Mission Critical

Big-D

Salt Lake City, UT • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 10 days ago

Job description

Big-D Mission Critical is looking for a dynamic Scheduler. This is a great opportunity to continue your career with a company that is on a mission to be the most sought-after company in the business. We seek and employ exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation, supported by purpose and joy.
Big-D Mission Critical has an opportunity for a Scheduler to join our team of construction professionals to work on the Salt Lake City, UT.
Experience/Training:
  • Bachelor's degree or 5 or more years related experience and/or training, or equivalent combination of education and experience in a construction environment.

Entry-Level Construction Scheduler Key Responsibilities Include:
  • Assist in creating and maintaining project schedules: assist in developing detailed schedules using software like Primavera, or other scheduling tools.
  • Perform data entry and documentation: Input and update scheduling data, project changes, and timelines into the scheduling software.
  • Support project managers: Provide scheduling support and assist with analyzing schedule data to help project managers make informed decisions.
  • Documentation: Assist in the preparation of baseline schedules and the schedule basis documents for approval by project teams.
  • Track project progress: Monitor the project's progress against the baseline schedule, identifying any delays or issues and assisting in developing corrective actions.
  • Coordinate with project teams: Communicate with various teams (construction, procurement, design, etc.) to gather information on milestones, timelines, and deadlines.
  • Prepare and update reports: Assist in preparing regular schedule reports for project stakeholders, highlighting key developments, risks, and potential delays.
  • Closeout: Ensure that the schedule and related documents are properly archived and organized for future reference.
  • Compliance: Comply with business unit scheduling practices and procedures.

Qualifications:
  • Degree: Bachelor's degree in Construction Management, or related degree
  • Experience: One - five years of Primavera P6 scheduling experience.
  • Industry knowledge/certification: General knowledge of principles and practices of project scheduling as defined by PMI or accredited standards.
  • Software proficiency: Basic knowledge of scheduling software like Primavera, or similar tools.
  • Office software proficiency: General knowledge of MS Office suite including Word, Excel, PowerPoint.
  • Attention to detail: Strong ability to track schedules, resources, and timelines.
  • Communication skills: Ability to communicate effectively with project managers, team members, and external stakeholders.
  • Organizational skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Willingness to learn: An eagerness to learn and develop skills in the scheduling industry, particularly in construction and project management.

Benefits:
  • Big-D pays for 100% of your medical and dental insurance - even for family plans.
  • Health Savings Account (HSA) with monthly Employer Contribution
  • 401k w/ match
  • Mental Health Program
  • Life Insurance & Disability paid for by Big-D
  • Voluntary supplemental plans available to sign up for as well.
  • PTO & Holidays

Additional Job Information
Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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