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Scheduling Assistant Jobs in Utah (NOW HIRING)

Orem Rehabilitation & Nursing

CNA Co-Coordinator

Orem, UT · On-site

$13.50 - $17.50/hr

Key Responsibilities Staffing & Scheduling * Assist in developing and maintaining daily and monthly CNA schedules based on census and acuity * Ensure adequate staffing coverage for all shifts in ...

Big-D

Scheduler - Mission Critical

Salt Lake City, UT · On-site

Provide scheduling support and assist with analyzing schedule data to help project managers make informed decisions. * Documentation : Assist in the preparation of baseline schedules and the schedule ...

Big-D

Scheduler - Mission Critical

Salt Lake City, UT · On-site

Provide scheduling support and assist with analyzing schedule data to help project managers make informed decisions. * Documentation : Assist in the preparation of baseline schedules and the schedule ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Utah

Scheduling Assistant information

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$10

$18

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How much do scheduling assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for scheduling assistant in Utah is $18.04, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.58 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Utah? The most popular types of Scheduling jobs in Utah are:
What are popular job titles related to Scheduling Assistant jobs in Utah? For Scheduling Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Utah look for? The top searched job categories for Scheduling Assistant jobs in Utah are:
What cities in Utah are hiring for Scheduling Assistant jobs? Cities in Utah with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Utah as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $37,525 per year, or $18 per hour.

CNA Co-Coordinator

Orem Rehabilitation & Nursing

Orem, UT • On-site

$13.50 - $17.50/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

CNA Co-Coordinator

The CNA Co-Coordinator is responsible for supporting the daily coordination of Certified Nursing Assistant (CNA) staffing operations to ensure safe, efficient, and compliant resident care. This role partners closely with the primary Staffing Coordinator and nursing leadership to maintain appropriate staffing levels based on census, acuity, and regulatory requirements.

The Co-Coordinator helps manage schedules, fill open shifts, track attendance, and promote accountability while fostering a positive, team-oriented culture.

Key Responsibilities Staffing & Scheduling
  • Assist in developing and maintaining daily and monthly CNA schedules based on census and acuity
  • Ensure adequate staffing coverage for all shifts in accordance with state and federal guidelines
  • Identify open shifts and proactively fill gaps using internal staff and approved external resources
  • Manage call-offs, no-shows, and last-minute schedule changes in real time
  • Maintain and update scheduling software and staffing records
Attendance & Accountability
  • Track attendance, tardiness, and call-off patterns
  • Enforce attendance policies consistently in collaboration with leadership
  • Communicate staffing expectations clearly with CNAs
  • Support progressive discipline processes as directed
Communication & Coordination
  • Serve as a communication hub between CNAs, nurses, and leadership
  • Communicate schedule changes, needs, and expectations effectively
  • Coordinate shift assignments and unit placements
  • Promote teamwork and a positive work environment
Operational Support
  • Assist with onboarding logistics, scheduling orientation shifts, and tracking competencies
  • Maintain accurate records of certifications, licenses, and required trainings
  • Generate staffing reports and provide data to leadership as needed
  • Support payroll preparation (timecards, PTO tracking, etc.) where applicable
Floor Support (as needed)
  • Provide CNA support on the floor during critical staffing shortages
  • Maintain competency in direct resident care
Co-Coordinator Specific Expectations
  • Partner collaboratively with the primary Staffing Coordinator to ensure seamless coverage across all shifts
  • Share on-call or after-hours responsibilities as assigned
  • Provide backup coverage for scheduling duties during absences or high-demand periods
  • Maintain consistency in decision-making and enforcement of policies
  • Act as a leader and resource for CNA staff

Qualifications

  • Active CNA certification in good standing (required)
  • Previous experience in a skilled nursing facility or long-term care setting preferred
  • Prior scheduling, staffing, or leadership experience strongly preferred
  • Strong organizational, multitasking, and problem-solving skills
  • Excellent communication and interpersonal skills
  • Proficiency with scheduling software and basic computer systems

Come join our team and apply today!!

Work schedule
  • Monday to Friday
  • Weekend availability
  • On call
  • Holidays
  • 8 hour shift
Supplemental pay
  • Bonus pay
Benefits
  • Paid time off
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Disability insurance
  • 401(k)
  • 401(k) matching
  • Referral program
  • Employee discount
  • Paid training

Apply