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Scheduling Assistant Jobs in Utah (NOW HIRING)

Orem Rehabilitation & Nursing

CNA Co-Coordinator

Orem, UT · On-site

$13.50 - $17.50/hr

Key Responsibilities Staffing & Scheduling * Assist in developing and maintaining daily and monthly CNA schedules based on census and acuity * Ensure adequate staffing coverage for all shifts in ...

Big-D

Scheduler - Mission Critical

Salt Lake City, UT · On-site

Provide scheduling support and assist with analyzing schedule data to help project managers make informed decisions. * Documentation : Assist in the preparation of baseline schedules and the schedule ...

Big-D

Scheduler - Mission Critical

Salt Lake City, UT · On-site

Provide scheduling support and assist with analyzing schedule data to help project managers make informed decisions. * Documentation : Assist in the preparation of baseline schedules and the schedule ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Utah

Scheduling Assistant information

See Utah salary details

$10

$18

$25

How much do scheduling assistant jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for scheduling assistant in Utah is $18.04, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $20.58 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Utah? The most popular types of Scheduling jobs in Utah are:
What are popular job titles related to Scheduling Assistant jobs in Utah? For Scheduling Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Utah look for? The top searched job categories for Scheduling Assistant jobs in Utah are:
What cities in Utah are hiring for Scheduling Assistant jobs? Cities in Utah with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Utah as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $37,525 per year, or $18 per hour.
Office Assistant/Scheduling Coordinator

Office Assistant/Scheduling Coordinator

Wasatch Heat Cable

North Salt Lake, UT • On-site

$20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Benefits:
  • 401(k)
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Are you looking for more than just a job? Do you want to build a career? Wasatch Heat Cable presently has full-time opportunities in the burgeoning “electrical trades” industry. We are looking for an experienced office assistant/scheduling coordinator for our office. We are a high-profile service company that operates in the northern Utah area. Several crews run daily to job sites for projects and tasks. We are looking for someone with experience in customer service, communication, scheduling, and geographical awareness, and who has a positive upbeat attitude. If you meet our qualifications we are ready to hire now. As a company we build bonds beyond being a unified team, we are a family. Therefore as the best in our industry, we want the best; those who are vigorous and put pride in their participation.. The heat cable business is an expertise service growing exponentially in the Multimillion dollar building industry. 5-star resorts and hotels, exquisite homes, and gated communities look to us for the snow and ice protection we create and install. There is only growth in our future based on the last 20 years. Grow and develop with us.
Responsibilities
  • Reports to - Office management
  • Schedule incoming jobs
  • Confirm with builders and homeowners for upcoming jobs
  • Coordinate with installers
  • Place special orders
  • Answer incoming calls
  • Attend and take notes in company meetings
  • Assist in Human Resources
  • Miscellaneous office tasks
  • Google Suite; Docs, Sheets, Keep, Drive use and implementation

Position Requirements
  • Highly self-motivated and self-disciplined with the ability to work unsupervised
  • Problem-solving skills
  • Ability to work through scheduling demands and conflicts with composure and diplomacy
  • Great communication skills
  • Well organized
  • Ability to coordinate, revise and help maintain the installation schedule
  • Strong troubleshooting and logic skills
  • Competent computer skills, Knowledge of the “Jobber” application i
  • Ability to learn new programs
  • Ability to work as a team or independently
  • Experience using builder portals is preferred but not required
  • Experience working in the construction trades is valued
  • Experience in Human Recourses is a bonus
  • New hire and random drug testing clearance
  • Transportation to and from work
  • Come to work appearing in a way that would make your Mother proud
  • A positive attitude that matches or lifts our excellent team
  • Love to provide great customer service
Benefits:
Be home early enough to enjoy your family, friends, pets, and hobbies, our office hours are 7 AM to 4 PM Monday through Thursday and 7 AM to 3 PM on Fridays.
Holidays observed; New Year, Memorial, Independence, Labor, Thanksgiving, and Christmas are paid holidays. Pioneer Day, Friday after Thanksgiving, Christmas Eve, and New Year's Eve are yours for your enjoyment.
We offer participation in Select Health Care medical insurance
We want you to save more, and we will help you. We offer eligibility to our 401K program
Accrued paid PTO/Vacation time
Quickly send your resume to office@wasatchheatcable.com before we hire someone for your opportunity.