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Scheduling Assistant Jobs in Indiana (NOW HIRING)

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.75/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.50/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$11.18 - $16.77/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.75/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.75/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview North Hospital

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.50/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.75/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Magnolia Health Systems

Scheduling Coordinator

Columbus, IN · On-site

$16.50 - $21/hr

Schedule requested days off, vacations, sick time, etc., under the direction and approval of ... Qualified Medical Aide or Certified Nurse Assistant in the state of Indiana. Benefits Willow ...

Magnolia Health Systems

Scheduling Coordinator

Columbus, IN · On-site

$15.25 - $19.25/hr

Schedule requested days off, vacations, sick time, etc., under the direction and approval of ... Qualified Medical Aide or Certified Nurse Assistant in the state of Indiana. Benefits: Willow ...

Trilogy Healthcare Services

Scheduling Coordinator

Lowell, IN · On-site

$17 - $21.50/hr

Schedule nursing employees in accordance with current rules, regulations, and guidelines that ... Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non ...

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Showing results 21-40

All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Indiana

Scheduling Assistant information

See Indiana salary details

$10

$18

$26

How much do scheduling assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for scheduling assistant in Indiana is $18.86, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $21.49 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Indiana?

The most popular types of Scheduling jobs in Indiana are:

What are popular job titles related to Scheduling Assistant jobs in Indiana?

For Scheduling Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Indiana look for?

The top searched job categories for Scheduling Assistant jobs in Indiana are:

What cities in Indiana are hiring for Scheduling Assistant jobs?

Cities in Indiana with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 78% Physical, 1% Hybrid, and 21% Remote job distribution, with an average salary of $39,223 per year, or $18.9 per hour.

Scheduling Coordinator

BrightStar Care of Valparaiso

Valparaiso, IN • On-site

$15 - $19.25/hr

Full-time

Re-posted 27 days ago

Job description

Job Title: Home Care Scheduler / Staffing Coordinator

Position Summary
We are seeking a highly organized and customer-focused Home Care Scheduler / Staffing Coordinator to manage daily operations related to client scheduling, caregiver staffing, and office communications. This role is responsible for coordinating care services for 80+ clients, ensuring appropriate staffing coverage, managing authorizations, and serving as a primary point of contact for both clients and employees. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and can effectively balance multiple priorities.

Key Responsibilities

  • Manage and maintain daily, weekly, and monthly schedules for 80+ home care clients.
  • Coordinate caregiver assignments to ensure all client visits are staffed appropriately.
  • Monitor schedule changes, call-offs, and last-minute staffing needs while maintaining continuity of care.
  • Manage and track client service authorizations to ensure services are delivered within approved limits.
  • Communicate regularly with clients, family members, caregivers, and referral sources regarding scheduling and service needs.
  • Answer and manage incoming phone calls during business hours, providing exceptional customer service and resolving concerns promptly.
  • Conduct caregiver interviews and assist with recruiting activities as needed.
  • Collaborate with management to address staffing challenges and operational needs.
  • Maintain accurate scheduling, employee, and client records within agency software systems.
  • Participate in the agency's on-call rotation, responding to after-hours scheduling and staffing issues several days per week.
  • Assist with administrative tasks and special projects as assigned.

Qualifications

  • High school diploma required; associate or bachelor’s degree preferred.
  • Previous experience in home health care, healthcare scheduling, staffing coordination, or customer service preferred.
  • Strong organizational and time-management skills with the ability to multitask effectively.
  • Excellent verbal and written communication skills.
  • Proficiency with computer systems, scheduling software, and Microsoft Office applications.
  • Ability to work independently while maintaining a high level of accuracy and attention to detail.
  • Professional demeanor and commitment to providing outstanding customer service.
  • Ability to handle confidential information in accordance with HIPAA guidelines.

 

Preferred Skills

  • Experience working in home care, home health, hospice, or healthcare staffing.
  • Knowledge of caregiver scheduling and client authorization management.
  • Recruiting and interviewing experience.
  • Ability to remain calm and effective in urgent staffing situations.

Work Schedule

  • Full-time position.
  • Business hours with participation in an on-call rotation several days per week.
  • Occasional flexibility required to address urgent staffing needs.

Compensation & Benefits

  • Competitive salary based on experience.
  • Benefits package available.
  • Opportunities for professional growth and advancement.

This position is critical to ensuring quality care delivery and maintaining strong relationships with clients and caregivers while supporting the agency's daily operations.

BrightStar Care logo

About BrightStar Care

Sourced by ZipRecruiter

At BrightStar Care, we believe that caring is more than just a job- it's a way of life. That's why our caregivers mean so much more to the people, families, and organizations they serve. BrightStar Care nurses, therapists, CNAs, and caregivers deliver professional and compassionate care in the comfort and familiarity of home. We are proud to provide a range of home care services to meet your loved one's unique needs. From companionship, bathing, and hygiene assistance to in-home infusions and medication management, our professional care staff is available 24/7 to help when you need it most.

Industry

Outpatient health care, health care and social assistance, fitness and sports centers and home health care services

Company size

10,000+ Employees

Headquarters location

Gurnee, IL, US

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