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Scheduling Assistant Jobs in Indiana (NOW HIRING)

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.50/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.75/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview Health

Scheduling Coordinator

Fort Wayne, IN

$16.25 - $20.75/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview Health

Scheduling Coordinator

Fort Wayne, IN · On-site

$11.18 - $16.77/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

Parkview North Hospital

Scheduling Coordinator

Fort Wayne, IN · On-site

$16.25 - $20.50/hr

... assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and ...

FASTSIGNS #240301

Inside Sales

Indianapolis, IN · On-site

$18 - $20/hr

Scheduling Assist with booking client meetings and follow-ups. * Sales & Ops Support Help with quoting, order tracking, and daily operations. * Quality Control Inspect materials and completed orders ...

Synchrony Rehab

Scheduling Coordinator

Peru, IN · On-site

$16.50 - $20.75/hr

Trilogy Nursing Schedule Coordinator At Trilogy, you'll experience a caring, supportive community ... Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non ...

Blair Ridge Health Campus

Scheduling Coordinator

Peru, IN · On-site

$16.50 - $20.75/hr

Schedule nursing employees in accordance with current rules, regulations, and guidelines that ... Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non ...

Blair Ridge Health Campus

Scheduling Coordinator

Peru, IN

$16.50 - $20.75/hr

Schedule nursing employees in accordance with current rules, regulations, and guidelines that ... Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non ...

Magnolia Health Systems

Scheduling Coordinator

Columbus, IN · On-site

$16.50 - $21/hr

Schedule requested days off, vacations, sick time, etc., under the direction and approval of ... Qualified Medical Aide or Certified Nurse Assistant in the state of Indiana. Benefits Willow ...

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Scheduling Assistant information

See Indiana salary details

$10

$18

$26

How much do scheduling assistant jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for scheduling assistant in Indiana is $18.86, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $21.49 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Indiana? The most popular types of Scheduling jobs in Indiana are:
What are popular job titles related to Scheduling Assistant jobs in Indiana? For Scheduling Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Indiana look for? The top searched job categories for Scheduling Assistant jobs in Indiana are:
What cities in Indiana are hiring for Scheduling Assistant jobs? Cities in Indiana with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $39,223 per year, or $18.9 per hour.
Scheduling Coordinator

Scheduling Coordinator

Parkview Health

Fort Wayne, IN • On-site

$16.25 - $20.50/hr

Other

Posted 17 days ago

Parkview Health rating

7.2

Company rating: 7.2 out of 10

Based on 273 frontline employees who took The Breakroom Quiz

328th of 882 rated healthcare providers

Job description

Summary

Communicates and collaborates with facility specific House Supervisors and Nurse Leaders to meet staffing needs across the organization by participating in staffing meeting/huddles throughout the day to discuss the staffing needs of supported departments/service lines to assist with assigning of staffing resources based on needs of each department. Receives call-off's and manages documentation of these schedule changes within the staffing and scheduling system and notifies the specific unit's nurse leaders of the immediate staffing changes. Communicates with nurses, PCT's and PSAs to relay specific in-the-moment staffing assignments to individuals and completes the adjustments in the scheduling system to document location and hours of work. Assists with routine schedule changes within the scheduling software.

Education

Must be a high school graduate or equivalent with GED.

Experience

None required. Scheduling experience preferred.

Other Qualifications

Computer skills including knowledge of Office 365 and multi-system phone line competence. Time management skills, excellent customer service and telephone etiquette. Collaborative decision making ability within a team setting.

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What Parkview Health employees say

Pay

Benefits

Hours and flexibility

Workplace

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About Parkview Health

Sourced by ZipRecruiter

Parkview Health, headquartered in Fort Wayne, IN, US, operates within the healthcare industry providing a wide range of medical services and community wellness programs. These include primary care, specialty health services, emergency care, rehabilitation, and home health services among others. The non-profit health system was founded in 1878 and continues to serve its surrounding communities with a dedication to quality health and wellness.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Fort Wayne, IN, US

Year founded

1995

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