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Rfp Writer Jobs in Kentucky (NOW HIRING)

Pace Industries, LLC

$114 - $156/hr

This role requires extensive experience with government RFP and Shipley proposal management ... Advanced skills in proposal management and technical writing support. * Extensive experience in ...

New

CLEAResult

$66 - $99/hr

Ensure full compliance with RFP requirements and submission standards.* Support solution development and overall proposal strategy.* Contribute to writing and editing where needed, while maintaining ...

HUB International

$90 - $130/hr

Provide Benefits Review Process / RFP Process through strategic planning. Develop and communicate ... Excellent interpersonal and communication skills (oral, written and presentation):* Formal ...

Nightwing

$99 - $206/hr

Select the key personnel/management team members that meet RFP requirements and align to a ... Excellent oral and written communication skills, esp. at an executive briefing level demonstrated ...

New

RadNet, Inc.

$152 - $165/hr

... RFP process and regional pricing file for direct and government accounts. * Partner with Health & Safety, Government Relations, and Operations on proposal development, including technical writing.

Origin Corp

$230 - $340/hr

Lead RFP, procurement, contract negotiation, and ongoing vendor/partner management for every new ... Strong written communication. Board materials, decision docs, and negotiation memos that stand on ...

New

Paraform, Inc.

$180 - $280/hr

Much of this doesn't exist yet; you'll design it. * Planning infrastructure, from RFP to rollout ... Exceptional communicator -- you write clearly, present with confidence, and translate numbers into ...

GuideWell

$100 - $163/hr

Represent Florida Blue as the single point of contact with potential suppliers during the RFP ... Construct professionally written executive summaries which articulate, in summary fashion, the ...

Prosourceland

$105 - $130/hr

Demonstrated experience managing RFP, RFQ, and SOQ responses from initial solicitation review through final submission. * Exceptional business writing, editing, proofreading, and verbal communication ...

New

Florida Blue Group

$100 - $163/hr

Represent Florida Blue as the single point of contact with potential suppliers during the RFP ... Construct professionally written executive summaries which articulate, in summary fashion, the ...

Sortation Labs

Conveyor System Estimator

Louisville, KY · On-site

Ability to read and understand specifications, RFP's, as well as bid drawings to understand scope ... Strong communicator (verbal and written) with attention to detail. * Excellent collaborator and ...

Jobless

$90 - $130/hr

Familiarity with govtech platforms (e.g., permitting, licensing, land management, or ERP) * Strong written communication -- RFP responses require precision * Ability to manage multiple active deals ...

New

Venbrook Group

$90 - $180/hr

Exceptional verbal and written communication skills with the ability to develop and present compelling proposals, RFP responses, and capability presentations to senior decision-makers. Represents ...

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How much do rfp writer jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for rfp writer in Kentucky is $30.50, according to ZipRecruiter salary data. Most workers in this role earn between $20.24 and $44.28 per hour, depending on experience, location, and employer.

What is an RFP writer?

An RFP writer is responsible for producing documents known as Requests for Proposal or RFP. These request documents are sent out to vendors so that they can bid on the proposal. Your job duties include researching the requirements for the bid, writing the RFP document, and researching laws associated with the bid process. The qualifications for this career include a bachelor’s degree, although some employers may prefer a master’s degree in business, English, or communications. You need strong writing skills and must have experience with proposals.

What are the key skills and qualifications needed to thrive as an RFP writer, and why are they important?

To thrive as an RFP Writer, you need excellent written communication, research abilities, attention to detail, and a solid understanding of proposal processes, often supported by a relevant degree in communications or business. Familiarity with proposal management software, Microsoft Office Suite, and sometimes APMP certification are typically important. Strong organizational skills, time management, and collaboration abilities help RFP writers stand out, especially when working with multiple stakeholders. These skills and qualities are crucial for producing compelling, compliant proposals that effectively showcase an organization's strengths and maximize the chances of winning new business.

What are some common challenges RFP writers face when coordinating with multiple departments during the proposal process?

RFP Writers often work with various departments—such as sales, legal, finance, and technical teams—to gather the necessary information for a compelling proposal. A common challenge is managing conflicting priorities and tight deadlines, as each team may have different timelines or perspectives. Effective communication and strong organizational skills are crucial to ensure all inputs are accurate and cohesive. Additionally, RFP Writers need to clarify complex requirements and ensure that the final proposal aligns with both the client's needs and the company's capabilities.

What is the difference between Rfp Writer vs Proposal Coordinator?

AspectRfp WriterProposal Coordinator
CredentialsWriting skills, industry knowledgeProject management, communication skills
Work EnvironmentFocus on writing and researchCoordinate proposal process, team collaboration
Employer & IndustryGovernment, nonprofits, private sectorSame as Rfp Writer, often overlapping roles
Search & ComparisonOften searched together due to similar tasksRelated but more coordination-focused

While both roles involve proposal development, an Rfp Writer primarily focuses on crafting compelling responses to RFPs, emphasizing writing and research. A Proposal Coordinator manages the entire proposal process, coordinating teams and timelines. The roles often overlap, but the key difference lies in the Rfp Writer's emphasis on content creation versus the Proposal Coordinator's focus on project management.

How much do RFP writers make?

RFP writers typically earn between $50,000 and $80,000 annually, depending on experience, industry, and location. Senior or specialized RFP writers with strong writing and project management skills can earn higher salaries, often exceeding $100,000 with additional certifications or in-demand expertise.

Is RFP a good career?

An RFP (Request for Proposal) writer is a professional who prepares proposals to help organizations secure contracts or funding. This role requires strong writing, research, and project management skills and can offer stable employment with opportunities for advancement in various industries. Success in this career often depends on industry knowledge, attention to detail, and the ability to meet deadlines.
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What job categories do people searching Rfp Writer jobs in Kentucky look for?

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Rfp Writer jobs near you
Infographic showing various Rfp Writer job openings in Kentucky as of August 2026, with employment types broken down into 59% Full Time, 38% Part Time, and 3% Contract. Highlights an 62% Physical, 2% Hybrid, and 36% Remote job distribution, with an average salary of $63,436 per year, or $30.5 per hour.

RFP & Agreement Coordinator- Direct Mail & Digital Print

Social Influence LLC

Louisville, KY • On-site

Full-time

Re-posted 6 days ago

Job description

Shift: Monday through Friday- 8am to 5pm

SUMMARY:
The RFP & Agreement Coordinator is a cross-functional role responsible for managing the end-to-end Requests for
Proposals (RFP) response process for print and mail services, pricing analysis, reviewing client and vendor agreements
and project coordination. This position will also contribute to purchasing functions and serve as a backup to the estimating
team. This role ensures accurate, timely, and professional proposal submissions that support business development efforts
and contract management.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Request for Proposals (RFPs)
Lead and coordinate responses to Requests for Proposals (RFPs), ensuring full compliance with client
specifications.
Analyze proposal requirements, develop compliance checklists, and monitor progress throughout the submission
cycle.
Collaborate with sales, operations, finance, and subject matter experts across departments to gather content and
technical input for comprehensive proposal responses.
Design, edit, and format proposal documents according to established client or internal guidelines and standards.
Ensure proposal deadlines are met without compromising quality, accuracy, or presentation.
Track submitted proposals and maintain detailed records for future reference and performance evaluation.
Contracts & Agreements
Review and analyze contracts and pricing agreements to ensure alignment with internal production capabilities,
resource availability, and service-level expectations-proactively identifying risks or constraints that could affect
cost, quality, or delivery timelines.
Conduct annual contract and pricing agreement reviews, working closely with estimating, operations, and client
services to recommend updates, renegotiations, or pricing adjustments.
Recommend revisions related to term length, dispute resolution, termination clauses, and other key contractual
provisions to protect the organization's interests.
Ensure contracts meet internal requirements for compliance, insurance coverage, and confidentiality standards,
and all terms and conditions are clearly understood, documented, and communicated across relevant teams to
support compliance and execution.
Purchasing
Assist in sourcing and qualifying vendors for print & mail production, paper and packaging.
Participate in external provider reviews to evaluate vendor performance.
Support procurement functions by soliciting vendor quotes and comparing pricing and capabilities to ensure
quality products and services.
Coordinate with the purchasing team to ensure materials and services are secured in accordance with contract
requirements and lead times.
Estimating
Serve as a backup to the estimating team, stepping in to prepare estimates during peak periods or team absences,
ensuring timely and accurate proposal submissions.
Collaborate with the estimating team and vendors to gather up-to-date pricing, identify cost-saving opportunities,
and ensure that estimates align with current market trends.

Prepare and validate estimates for print and mail jobs, using historical data, supplier quotes, and operational
capacities ensuring accuracy, feasibility, and alignment with client requirements and production timelines.
Help maintain and update estimating templates, pricing models, and historical job data.
Assist in gathering and preparing pricing inputs specifically for RFP submissions.
Provide cost modeling options for complex or multi-phase RFP responses.
Additional duties and responsibilities as assigned.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS:
EDUCATION and/or EXPERIENCE
High school diploma or GED
REQUIRED:
Minimum 3 years of relevant experience in proposal coordination, estimating, procurement, or related operational
roles, preferably within the print and mail industry.
Proficient in Microsoft Office Suite (especially Word & Excel) and Adobe Acrobat.
Excellent organizational skills with the ability to manage multiple priorities under tight deadlines.
Strong written and verbal communication skills; ability to work effectively across departments.
Detail-oriented and self-motivated, with a focus on accuracy, consistency, and follow-through.
Strong initiative and problem-solving skills.
Ability to learn and apply company systems, procedures, and client expectations quickly.
PREFERRED:
Strong understanding of RFP coordination, proposal development, and contract structure.
Familiarity with contract law fundamentals (preferred, not required).
4-6 years of experience in print/mail production, estimating, contracts, project management or purchasing.
Experience with estimating systems or ERP tools in a print/mail environment.
Strong knowledge of print and mail industry practices and USPS mailing requirements.
LANGUAGE SKILLS:
Proficiency in the English language is required.
The employee must have the ability to read, analyze, and interpret
business documents, technical procedures, and contracts.
They must also be able to write clear and professional reports,
proposals, and business correspondence.
Effective verbal communication skills are essential for collaborating with
internal teams, vendors, and clients.
The ability to present information and respond to questions clearly and concisely is critical.
MATHEMATICAL SKILLS:
The position requires the ability to perform basic mathematical calculations, including addition, subtraction,
multiplication, and division, to ensure accuracy in pricing, cost estimation, and budgeting. The employee must be
comfortable analyzing data, interpreting financial reports, and working with formulas in spreadsheets to develop cost
estimates, compare pricing models, and ensure proposals meet financial requirements.
PHYSICAL DEMANDS
While performing the duties of this position, the employee is regularly required to sit, use hands to handle objects, type,
and operate a computer. The employee must occasionally stand, walk, bend, and reach with hands and arms. The
employee may occasionally lift and/or move items up to 20 pounds. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
This position operates in a fast-paced, deadline-driven office environment, where occasional extended hours may be
required to meet proposal submission deadlines. The role routinely uses standard office equipment such as computers,
phones, photocopiers, and filing systems. Periodic collaboration with cross-functional teams may occur in person or via
virtual meetings. The noise level is generally quiet, and the setting is climate controlled.
$60,000 - $80,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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