Remote Shipping Assistant Jobs (NOW HIRING)

Prospera Market Strategies is the nation's leading administrator of market-based settlement solutions, overseeing approximately $1.6 billion in assets. Headquartered in Austin, TX, and backed by Centurion Investment Holdings and Origami Capital Partners, we unite two established product providers—Assura Trust and Structures—under a single, institutionally grounded platform.

Our innovative suite of products—Fee Structure Plus (FSP), Settlements Plus, and Growth Structured Settlement (GSS)—provides plaintiff attorneys and their clients with flexible, tax-advantaged, market-based alternatives to traditional annuity-based settlement structures. We exist to modernize settlement planning, empowering clients to protect and grow proceeds over time while maintaining the security and oversight that long-term financial commitments demand.

We're seeking an experienced and dynamic Executive Assistant to provide elevated support to our Chief Growth Officer while also providing support to our Business Development and Marketing teams. This is more than a traditional administrative role—it's a strategic position that combines high-level executive support with meaningful exposure to business development and growth initiatives.

You'll be the organizational backbone of our growth-focused operations, ensuring seamless executive operations while actively contributing to the initiatives that drive Prospera's expansion. If you thrive in fast-paced environments, excel at anticipating needs, and want to make a tangible impact on a company's trajectory, this role offers the perfect blend of support and strategic involvement.

• Provide high-level executive support including managing complex calendars, coordinating travel, and orchestrating meeting logistics
• Screen, prioritize, and route communications to ensure timely and appropriate responses
• Serve as a trusted liaison between executives and stakeholders, maintaining confidentiality and professionalism at all times
• Process expense reports and reimbursements with accuracy and efficiency
• Anticipate needs and proactively manage priorities in a dynamic, fast-paced environment
• Remain flexible and responsive to urgent or time-sensitive business needs, including after-hours support when necessary

• Partner with Business Development and Marketing teams on growth initiatives and outreach campaigns aligned with strategic objectives
• Maintain CRM systems and ensure accuracy of business development data
• Collaborate on sales collateral including pitch decks, case studies, and investment summaries
• Provide data-driven insights to measure campaign effectiveness and support decision-making
• Support additional executives and team members as needed to drive business objectives

• Coordinate internal and external meetings end-to-end, including materials preparation and follow-up
• Collaborate with the Events Planner on firm-sponsored events, providing logistics and on-site support

• Oversee office operations including mail, shipping, and employee onboarding logistics (badge access, equipment setup)
• Monitor office equipment and supplies, assisting with basic troubleshooting and maintaining functionality
• Help maintain organized, professional shared office and meeting spaces
• Provide backup support for fellow executive assistants

• Bachelor's degree required, preferably in Business, Finance, Communications, or a related field
• 7–10 years of progressive experience in executive support, business development, or a related role
• Prior experience supporting senior leadership required; background in financial services, alternative investments, or private equity strongly preferred

• Exceptional organizational skills with the ability to manage competing priorities in fast-paced, high-stakes environments
• Strong judgment, discretion, and ability to handle highly confidential information with professionalism
• Excellent verbal and written communication skills, with a polished and credible professional presence
• Proven ability to multitask, adapt quickly to changing priorities, and meet tight deadlines
• Highly responsive, detail-oriented, and self-motivated with a strong commitment to quality and accuracy
• Collaborative mindset with a customer-service orientation and willingness to learn through feedback
• Demonstrated reliability and flexibility to support business needs, including outside standard business hours

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, SharePoint)
• Experience with CRM systems, including managing complex data sets and generating actionable insights

• Based in Austin, TX, with the ability to work in-office four days per week and one day remote; parking provided
• Familiarity with the local business environment and ability to effectively support in-person operations and leadership needs

• Experience with event management platforms or tools
• Knowledge of settlement planning, structured settlements, or financial services products
• Familiarity with legal or compliance environments
• Experience managing multiple executive calendars simultaneously

This role primarily involves extended periods of sitting and working at a computer, requiring manual dexterity to operate standard office equipment and the ability to communicate effectively. Work is performed in an office, remote, or hybrid setting, with occasional extended hours or travel as needed to support business objectives. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

If you're an experienced executive assistant looking to expand your role beyond traditional support and contribute to meaningful business growth, we'd love to hear from you. Join a growing team at a forward-thinking company where your contributions directly influence our success.

Apply now to become part of the Prospera Market Strategies team.