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Remote Administration information

What is remote administration?

Remote administration refers to the process of managing and maintaining computer systems, networks, or servers from a location different from where the systems are physically housed. This is typically achieved using specialized software or remote access tools that allow administrators to monitor, troubleshoot, and update systems securely over the internet. Remote administration is widely used in IT support, system management, and cloud computing environments to increase efficiency and reduce the need for on-site presence. It helps businesses ensure their systems remain operational and secure, even if IT staff cannot be physically present.

What are the key skills and qualifications needed to thrive as a remote administrator, and why are they important?

To thrive as a Remote Administrator, you need strong organizational, communication, and problem-solving skills, typically supported by experience in office administration or a related field. Familiarity with cloud-based collaboration tools, virtual meeting platforms, and project management software is essential, and certifications such as Microsoft Office Specialist can be beneficial. Proactive time management, adaptability, and the ability to work independently are crucial soft skills for succeeding in a remote environment. These skills ensure efficient workflow, seamless virtual collaboration, and reliable support for distributed teams.

What is the difference between Remote Administration vs Data Entry Specialist?

AspectRemote AdministrationData Entry Specialist
Required CredentialsBasic computer skills, organizational skills, sometimes certifications in office softwareTyping speed, accuracy, basic computer knowledge
Work EnvironmentHome or remote office, often part of administrative or support teamsHome or remote, focused on inputting data into systems
Employer & Industry UsageBusinesses across industries for administrative supportCompanies needing data processing, research firms, healthcare, finance

Remote Administration involves managing various administrative tasks remotely, such as scheduling, correspondence, and document management. Data Entry Specialists focus primarily on inputting and updating data accurately. While both roles can be performed remotely and require computer skills, Remote Administration typically involves broader responsibilities and organizational tasks, whereas Data Entry is specialized in data input. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

What are some common challenges faced by remote administrators, and how can they be addressed?

Remote administrators often encounter challenges such as maintaining clear communication across different time zones, staying organized without in-person supervision, and ensuring data security while accessing systems remotely. To address these, it's important to utilize collaboration tools, establish regular check-ins with team members, and follow best practices for secure remote access. Developing strong self-management habits and proactively seeking feedback can also help remote administrators stay aligned with team goals and expectations.
What are the most commonly searched types of Administration jobs in Virginia? The most popular types of Administration jobs in Virginia are:
What cities in Virginia are hiring for Remote Administration jobs? Cities in Virginia with the most Remote Administration job openings:
Remote Administration jobs near you
Infographic showing various Remote Administration job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Executive Administration Assistant (CFO/CAO)

National Center for State Courts

Williamsburg, VA • On-site, Remote

$68K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Salary: $68,640.00 - $85,800.00 Annually
Location : Remote Work Eligible
Job Type: Full Time Regular
Remote Employment: Remote Optional
Job Number: 201300360
Group: Finance & Administration
Opening Date: 07/30/2026
Closing Date: 8/21/2026 8:00 PM Eastern
Job Summary
Who We Are
The National Center for State Courts (NCSC) is a community of dedicated researchers, consultants, educators, and former practitioners who drive innovation and advancement in courts and justice systems. NCSC's reputation for trusted leadership allows us to work alongside top judicial officers to examine some of the most complex and significant issues facing society. Our team of experts and court leaders are deeply committed to advancing just, free, and safe communities. To learn more about NCSC, visit NCSC.org
NCSC is looking for an experienced Executive Administrative Assistant to join our Finance & Administrative team. Qualified candidates must have experience supporting a senior executive in finance or operations, such as a CFO, CAO, or VP, Finance & Administration. The Executive Assistant (EA) serves as a key operational partner to the VP of Finance & Administration, with responsibility that goes well beyond traditional administrative support. This role is designed for someone genuinely interested in how nonprofit finance and operations work - someone who wants to understand the details, not just manage the logistics. The EA helps the VP maintain visibility across a broad portfolio that includes Finance, HR, IT, Grants & Contracts, Compliance, and Facilities by tracking workstreams, monitoring project progress, conducting preliminary research and analysis, and making sure deliverables reach the right people in polished, professional form. The EA is the VP's primary support on governance committee work, including the Finance, Audit, and Investment Committees, and takes ownership of the quality of every document or communication that comes from this office.
Trusted Leadership. Proven Solutions. Fair and Impartial Courts.
Duties and Responsibilities
Project Oversight & Operational Support
  • Tracks active projects and initiatives across all functions in the VP's portfolio (Finance, HR, IT, Grants & Contracts, Compliance, and Facilities), maintaining a current status view and flagging items at risk of slipping
  • Develops and maintains project trackers, action logs, and deadline registers; follows up with functional leads and project owners to keep commitments on track
  • Prepares preliminary analyses, research summaries, and briefing materials to support the VP's decision-making; synthesizes information from multiple sources into clear, accurate summaries
  • Drafts and edits internal memos, talking points, correspondence, and executive summaries; formats all documents to NCSC standards before distribution
  • Supports process improvement efforts by researching tools and approaches, documenting workflows, and helping implement changes across the VP's functions

Governance Committee Support
  • Provides dedicated support to the Finance, Audit, and Investment Committees of the Board, including coordinating meeting logistics, assembling and distributing board packages, and taking accurate, professional minutes
  • Collaborates with the Finance team on committee reports, financial summaries, and presentation materials; reviews drafts for accuracy, completeness, and professional presentation before submission to the VP
  • Maintains a committee calendar and tracks action items from meeting to meeting, ensuring follow-through and timely distribution of materials

Audit & Financial Operations Support
  • Coordinates planning and, if applicable, document gathering, working with the Finance team to ensure a smooth coordination with the executive on the Audit process.
  • Collaborates with the Finance team to collate financial reports, schedules, and presentations for internal and board audiences; reviews for internal consistency and formatting prior to the VP's review
  • Coordinates invoice routing, payment approvals, and expense report processing using NCSC's financial systems

Executive & Administrative Coordination
  • Supports the VP's calendar management as needed, ensuring meeting preparation is thorough and timely
  • Coordinates with teams across the Finance & Administration group and with other departments to facilitate information flow, track follow-up, and keep the VP's priorities visible
  • Arranges travel logistics and processes associated expense reports
  • Handles electronic approvals, document routing, and filing

Qualifications
  • Bachelor's degree in business, finance, public administration, or a related field preferred; Associate's degree with significant relevant experience considered
  • Minimum 5 years of experience supporting a senior executive in a finance, operations, or administrative capacity (e.g., CFO, CAO, or VP of Finance & Administration)
  • Experience within a nonprofit environment required
  • Demonstrated experience preparing governance or board materials, including reports and formal minutes
  • Experience with Deltek Costpoint or comparable ERP/financial system preferred
  • Experience with or genuine interest in process improvement and data analysis
  • Project management experience and familiarity with project management tools preferred.
  • Experience with Procurement Processes and government procurement compliance preferred.
Additional Skills and Abilities
  • Exceptional written and verbal communication skills, with a high standard for accuracy, grammar, and professional presentation in every document
  • Strong analytical instincts: able to review data, identify patterns, spot inconsistencies, and present findings clearly without being asked to do so
  • Genuinely curious about nonprofit finance, operations, and governance; interested in understanding the why behind the work, not just completing tasks
  • Comfortable working with financial data, spreadsheets, and reports; able to spot inconsistencies, errors, or anomalies and flag them for the VP's attention
  • Proactive learner who actively seeks out new tools and technologies to improve processes and output quality
  • Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, Planner); proficient with virtual meeting and remote coordination tools including Zoom; comfortable adopting similar platforms as organizational needs evolve
  • Ability to manage competing priorities, track multiple workstreams simultaneously, and maintain a clear sense of what needs attention now
  • High degree of discretion, judgment, and reliability; this role handles sensitive financial, HR, and governance information
  • Strong interpersonal skills and ability to work effectively with senior staff, board members, and external partners
  • Self-directed with strong organizational instincts; does not need to be closely managed to deliver quality work on time
  • Willingness and ability to travel; this role involves approximately 20% travel

Additional Information
Benefits
NCSC is proud to provide a comprehensive benefits package for our regular full-time and regular part-time employees consisting of:
Insurance
  • Medical Insurance: PPO, HDHP options (HMO option for VA residents)
  • Dental Insurance
  • Vision Insurance
  • Employer Paid Life Insurance for Employee + Family
  • Employer Paid Accidental Death Insurance
  • Employer Paid Short-Term & Long-Term Disability
  • 125 Plan
  • Employee Assistance Program

Retirement
  • Retirement: Money Purchase Plan Pension account (9% of salary)
  • Retirement Option: 403B

Paid Time Off
  • All Purpose Leave (APL)
  • Paid Holidays (10)

Other Benefits
  • Annual Performance Review
  • Education Assistance
  • Paid Training and Development
  • Qualifying Employer for the Public Service Loan Forgiveness under 501(c)(3)

The annual starting salary for this role is between $68,640 - $85,800. Factors that affect starting pay within the range include education, experience, and other qualifications as it relates to the position.
Join our Team!
This position closes August 21, 2026. Please submit your resume and cover letter in addition to your completed NCSC application. For reference, include professional references only with at least one previous or current supervisor.
NCSC is an equal opportunity/disability/veteran employer.
Committed to Diversity, Equity & Inclusion
NCSC is proud to provides a comprehensive benefits package for our regular full-time and regular part-time employees consisting of:
Insurance
  • Medical Insurance: PPO, HDHP options (HMO option for VA residents)
  • Dental Insurance
  • Vision Insurance
  • Employer Paid Life Insurance for Employee + Family
  • Employer Paid Accidental Death Insurance
  • Employer Paid Short-Term & Long-Term Disability
  • 125 Plan
  • Employee Assistance Program
Retirement
  • Retirement: Money Purchase Plan Pension account (9% of salary)
  • Retirement Option: 403B
Paid Time Off
  • All Purpose Leave (APL)
  • Paid Holidays (10)
Other Benefits
  • Education Assistance
  • Paid Training and Development
  • Qualifying Employer for the Public Service Loan Forgiveness under 501(c)(3)

01
Do you have a Bachelor's degree in business, finance, or public administration?
  • Yes
  • No

02
Do you have experience supporting a senior executive in a finance, operations, or administrative capacity (e.g., CFO, CAO, or VP of Finance & Administration)?
  • Yes
  • No

03
Do you have experience working in a non-profit environment?
  • Yes
  • No

04
Do you have experience preparing governance or board materials, including reports and formal minutes?
  • Yes
  • No

05
Are you able and willing to travel up to 20% for business needs?
  • Yes
  • No

Required Question

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