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Reference Archivist Jobs in Minnesota (NOW HIRING)

University of Minnesota

HR Associate

Minneapolis, MN

Administer pre-employment activities, including reference and background checks, and partner with H ... archiving, and disposition in accordance with the University of Minnesota's records retention ...

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Reference Archivist information

See Minnesota salary details

$10.8K

$51.4K

How much do reference archivist jobs pay per year?

As of Sep 6, 2026, the average yearly pay for reference archivist in Minnesota is $51,119.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,900.00 and $51,400.00 per year, depending on experience, location, and employer.

What is a reference archivist?

A Reference Archivist is a professional who assists researchers, students, and the public in accessing and interpreting archival materials. They manage requests for information, guide users in finding relevant documents, and ensure that archival records are preserved while being accessible. Reference Archivists often work in libraries, museums, government agencies, or historical societies, and may also create finding aids and educational materials to help users understand collections. Their expertise helps bridge the gap between archival resources and those who need them.

How does a reference archivist typically collaborate with researchers and other departments within an organization?

Reference Archivists work closely with researchers, historians, and internal departments to facilitate access to archival materials. They assist users in navigating finding aids, respond to reference queries, and provide guidance on handling and interpreting archival documents. Collaboration often involves coordinating with records managers, digital archivists, and conservation staff to ensure materials are accessible and preserved. This teamwork ensures that both internal stakeholders and external patrons can make the best use of archival collections.

What are the key skills and qualifications needed to thrive as a reference archivist, and why are they important?

To thrive as a Reference Archivist, you typically need a master's degree in library science or archival studies, along with strong research and organizational skills. Familiarity with archival databases, digital asset management systems, and metadata standards like EAD or MARC is essential. Exceptional communication, customer service, and problem-solving abilities help Reference Archivists assist diverse users and collaborate with colleagues. These competencies ensure efficient access to archival materials, preservation of historical records, and high-quality service to researchers and the public.

What is the difference between Reference Archivist vs Archivist?

AspectReference ArchivistArchivist
Required CredentialsMaster's degree in Library Science or Archival Studies, certifications like CA or ALASimilar educational background, often with specialized archival certifications
Work EnvironmentPublic and academic libraries, archives, museumsArchives, historical societies, museums, government agencies
Job FocusAssisting users with research, managing reference collectionsPreserving, organizing, and maintaining archival collections
Common Search/ComparisonOften compared for roles involving user assistance and reference servicesMore focused on preservation and collection management

The main difference is that a Reference Archivist primarily assists users with research and reference services, while an Archivist focuses on preserving and organizing collections. Both roles require similar educational backgrounds and work in archival environments, but their core responsibilities differ in focus.

How much money does a reference archivist make?

A reference archivist's salary typically ranges from $40,000 to $70,000 annually, depending on experience, education, and location. Salaries can be higher with specialized skills, certifications, or working in larger institutions.

Is there a high demand for reference archivists?

Reference archivists are in moderate demand as organizations seek to preserve and provide access to historical records and digital assets. Employment growth is steady, especially for those with strong research skills, familiarity with archival management software, and relevant certifications. Job opportunities are often found in museums, libraries, government agencies, and corporate archives.

What qualifications do you need as a reference archivist?

A reference archivist typically needs a bachelor's degree in history, library science, archival studies, or a related field; a master's degree is often preferred. Relevant skills include knowledge of archival management, cataloging, and familiarity with digital tools and databases. Certification from professional organizations can enhance job prospects, and experience with reference services is valuable.

What type of reference archivist makes the most money?

Senior or specialized reference archivists with advanced degrees, certifications, and extensive experience tend to earn the highest salaries. Archivists working in large institutions, government agencies, or with rare or valuable collections often have higher pay due to the complexity of their work and the level of expertise required.

What are popular job titles related to Reference Archivist jobs in Minnesota?

For Reference Archivist jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Reference Archivist jobs in Minnesota look for?

The top searched job categories for Reference Archivist jobs in Minnesota are:

What are popular job titles related to Reference Archivist jobs in MN?

For Reference Archivist jobs in MN, the most frequently searched job titles are:

Reference Archivist jobs near you
Infographic showing various Reference Archivist job openings in Minnesota as of August 2026, with employment types broken down into 1% Locum Tenens, 1% As Needed, 77% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 90% Physical, 2% Hybrid, and 8% Remote job distribution, with an average salary of $51,119 per year, or $24.6 per hour.

Veeva Vault System Senior Specialist (Night Shift: 6 PM - 2 AM EST)

Kindeva

Woodbury, MN • On-site

$90 - $130/hr

Other

Medical, Dental, Vision, Life, Retirement

Posted 4 days ago

Key responsibilities

  • Support routine Veeva Vault administration activities, including user account maintenance, role assignments, group membership updates, and access request processing.

  • Assist with configuration updates for document types, metadata, workflows, lifecycle states, templates, controlled vocabularies, user roles, and permissions.

  • Support document lifecycle activities such as routing, workflow troubleshooting, version control, issuance, archival, and data quality checks.

Kindeva rating

6.7

Company rating: 6.7 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

11200 Hudson Rd, Woodbury, MN 55129, USA

Job Description

Posted Friday, August 14, 2026 at 5:00 AM

Our Work Matters

At Kindeva we make products that save lives, ensuring better health and well-being for patients around the world.

The Impact You Will Make

The Veeva Vault System Senior Specialist is responsible for administering and driving the Global Veeva administration related to Documents, Training and Quality Management System modules. This role ensures the system operates efficiently, securely and in compliance with regulatory requirements and internal policies while fostering a culture of quality, risk management, and continuous improvement.

Schedule

6:00 PM – 2:00 AM EST

Responsibilities System Administration & Configuration
  • Support routine Veeva Vault administration activities, including user account maintenance, role assignments, group membership updates, and access request processing in accordance with approved procedures.
  • Assist with configuration updates for document types, metadata, workflows, lifecycle states, templates, controlled vocabularies, user roles, and permissions under the direction of senior administrators or system owners.
  • Provide first-line user support for Veeva Vault Quality applications by triaging issues, answering basic system questions, documenting incidents, and escalating complex items as appropriate.
  • Support document lifecycle activities such as controlled document routing, workflow troubleshooting, version control, issuance support, archival assistance, and metadata/data quality checks.
  • Create or update work instructions, quick reference guides, training materials, job aids, and support communications for end users.
  • Assist with reports, dashboards, metrics, and data extracts to support business monitoring, compliance reviews, and operational decision-making.
  • Participate in change control activities by documenting requirements, supporting testing, coordinating approvals and ensuring updates are implemented in a controlled manner.
  • Collaborate with Quality, IT, Validation, Training, Document Control, and business SMEs to support continuous improvement of Veeva Vault processes and user experience
Business Process Support
  • Collaborate with cross-functional teams to understand requirements and translate them into system solutions.
  • Support quality processes such as Change Control, CAPA, Deviations, Complaints, and Document Management.
  • Ensure alignment with GMP and other regulatory requirements.
Global Governance & Standards
  • Establish and maintain global Templates for SOPs, Forms, Documentation Management, and all Quality System Modules.
  • Lead or participate in cross-functional governance forums, quality councils, and harmonization initiatives.
System Maintenance & Upgrades
  • Assist with Veeva Vault release management activities, including impact assessment support, test script preparation, regression testing, defect documentation, and deployment readiness tasks.
  • Support validation and compliance deliverables, including drafting test cases, test execution, evidence capture, deviation/defect documentation, traceability support, and maintenance of system documentation.
  • Maintain documentation for system configuration and validation activities.
Collaboration & Stakeholder Engagement
  • Work closely with site QA, Validation, Engineering, Automation, and IT teams to ensure alignment and consistent execution of quality programs.
  • Collaborate with Quality, HR, IT, and business stakeholders to support onboarding and ongoing training
Data & Security Management
  • Ensure data integrity, backup, and disaster recovery protocols are in place.
  • Monitor system logs and security alerts; implement corrective actions as needed.
Requirements
  • Must be able to work 6 PM – 2 AM EST
  • Bachelor’s or Master’s degree in Engineering, Life Sciences, Pharmacy, or related field preferred not required.
  • Bachelors +5 years or Masters +3 years of experience in the pharmaceutical or biotechnology industry
  • Minimum 2 years of experience in Quality Systems, Document Control, IT systems support, regulated operations, validation support, or life sciences business systems.
  • Basic understanding of GxP, data integrity, document control, training, change control, or QMS processes preferred.
  • Strong attention to detail and ability to follow controlled procedures in a regulated environment.
  • Ability to document issues clearly, capture objective evidence, and communicate status to stakeholders.
  • Proficiency with Microsoft Office applications, especially Excel, Word, PowerPoint, Teams, and Outlook
  • Ability to work independently and in a global, cross-functional team environment.
  • Certified system administrator with Veeva or equivalent

The expected compensation range for this position represents a good faith estimate. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience.

Benefits
  • Medical
  • Dental
  • Vision
  • Health Savings Accounts
  • Flexible Spending Accounts
  • Disability Benefits
  • Life Insurance
  • Voluntary Benefits
  • Paid Absences
  • 401k Benefits
Equal Opportunity Employer

Kindeva Drug Delivery is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state or local law.

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