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Recruiting Assistant Jobs in Madison, WI (NOW HIRING)

Everlight Solar

Human Resources Assistant

Madison, WI · On-site

$30K - $40K/yr

Everlight Solar is seeking a skilled Recruitment Assistant to assist in attracting candidates, screening them and matching them to appropriate positions. These collaborative individuals use high ...

Everlight Solar

Human Resources Assistant

Madison, WI · On-site

$30K - $40K/yr

Everlight Solar is seeking a skilled Recruitment Assistant to assist in attracting candidates, screening them and matching them to appropriate positions. These collaborative individuals use high ...

Everlight Solar

Human Resources Assistant

Madison, WI · On-site

$30K - $40K/yr

Everlight Solar is seeking a skilled Recruitment Assistant to assist in attracting candidates, screening them and matching them to appropriate positions. These collaborative individuals use high ...

Everlight Solar

Human Resources Assistant

Madison, WI · Remote

$30K - $40K/yr

Everlight Solar is seeking a skilled Recruitment Assistant to assist in attracting candidates, screening them and matching them to appropriate positions. These collaborative individuals use high ...

QPS

Material Handler - 3rd Shift

Fall River, WI · On-site

$18.75 - $22.75/hr

Please note that QPS Employment Group may use a virtual recruiting assistant to help screen and schedule candidates efficiently. All information collected through this process is used solely for ...

Posted today

QPS

Forklift Operator

Janesville, WI · On-site

$18/hr

Please note that QPS Employment Group may use a virtual recruiting assistant to help screen and schedule candidates efficiently. All information collected through this process is used solely for ...

QPS

Material Handler - 2nd Shift

Fall River, WI · On-site

$22/hr

Please note that QPS Employment Group may use a virtual recruiting assistant to help screen and schedule candidates efficiently. All information collected through this process is used solely for ...

QPS

Forklift Operator

Madison, WI · On-site

$20.35/hr

Please note that QPS Employment Group may use a virtual recruiting assistant to help screen and schedule candidates efficiently. All information collected through this process is used solely for ...

Pellitteri Waste Systems Inc

Bilingual Recruiter

Madison, WI · On-site

$19 - $24.25/hr

... recruiting activity in the ATS * Use job boards, social media, referrals, community outreach, and other creative sourcing strategies to find candidates * Assist in translating for Spanish only or ESL ...

MRA Recruiting Services

Purchasing Assistant

Madison, WI · On-site

$19.25 - $24.75/hr

Universal Presentation Concepts (UPC) Purchasing Assistant Madison, WI About UPC UPC has been ... We are a direct line to the company, not an agency recruiter. Powered by JazzHR gPzqIFriDz

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How much do recruiting assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for recruiting assistant in Madison, WI is $18.89, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $20.34 per hour, depending on experience, location, and employer.

What does a recruiting assistant do?

A recruiting assistant is involved in a company’s recruiting process. They are often employed in human resources departments (HR) and specialize in the recruitment of candidates for employment with the company. Job duties include contacting potential candidates, scheduling interviews, following up during the recruitment process, and updating employee records. They may also perform background checks and verify a candidate’s qualifications and experience. Qualifications for a career as a recruiting assistant usually include an undergraduate degree.

What does a recruiting assistant do?

A Recruiting Assistant supports the recruitment process by handling administrative tasks such as scheduling interviews, communicating with candidates, maintaining applicant tracking systems, and assisting recruiters with job postings and candidate sourcing. They help ensure that the hiring process runs smoothly and efficiently for both the HR team and applicants. Recruiting Assistants also may help with onboarding new hires, conducting initial screenings, and organizing recruitment events.

What are the key skills and qualifications needed to thrive as a recruiting assistant, and why are they important?

To thrive as a Recruiting Assistant, you need strong organizational skills, attention to detail, and a background in human resources or business administration, often supported by a relevant associate’s or bachelor’s degree. Proficiency with applicant tracking systems (ATS), HR software, and tools like Microsoft Office is typically required. Excellent communication, time management, and interpersonal skills help you build relationships with candidates and support recruiters effectively. These capabilities ensure efficient hiring processes, positive candidate experiences, and overall team success in a fast-paced recruiting environment.

What are some common challenges faced by recruiting assistants, and how can they be managed effectively?

Recruiting Assistants often manage multiple job openings and candidate pipelines simultaneously, which can lead to a fast-paced and sometimes high-pressure environment. Balancing competing priorities, such as coordinating interviews, responding promptly to candidate inquiries, and supporting recruiters with administrative tasks, is a core challenge. Effective time management, attention to detail, and clear communication with both candidates and team members can help manage these demands. Leveraging applicant tracking systems and organizational tools also streamlines workflows and ensures nothing falls through the cracks.

What is the difference between Recruiting Assistant vs HR Coordinator?

AspectRecruiting AssistantHR Coordinator
CredentialsHigh school diploma or equivalent; some roles prefer associate's degreeBachelor's degree in HR, Business, or related field
Work EnvironmentOffice setting, supporting recruiting teamsOffice environment, handling broader HR functions
Employer UsageUsed in staffing and recruitment agencies, corporate HR teamsCommon in HR departments across industries
Comparison Search IntentOften searched together for entry-level HR rolesBroader HR responsibilities, but related to recruiting

The main difference is that a Recruiting Assistant primarily supports the recruitment process, focusing on scheduling interviews and candidate communication. An HR Coordinator handles a wider range of HR functions, including onboarding, employee relations, and compliance. Both roles require similar credentials but differ in scope and responsibilities within the HR field.

More about Recruiting Assistant jobs

What are the most commonly searched types of Recruiting jobs in Madison, WI?

The most popular types of Recruiting jobs in Madison, WI are:

What are popular job titles related to Recruiting Assistant jobs in Madison, WI?

For Recruiting Assistant jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Recruiting Assistant jobs in Madison, WI look for?

The top searched job categories for Recruiting Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Recruiting Assistant jobs?

Cities near Madison, WI with the most Recruiting Assistant job openings:

Recruiting Assistant jobs near you
Infographic showing various Recruiting Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,300 per year, or $18.9 per hour.

Bilingual Recruitment Assistant

Stoughton, WI • On-site

Stoughton Trailers, LLC
Trucking • 1 - 5K employees

5.3

Company rating: 5.3 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

478th of 495 rated machine equipment manufacturers

Uninterrupted breaks

Learn more about Stoughton Trailers, LLCexternal

$16.50 - $20.25/hr

Other

Posted 5 days ago

Job description

Job Purpose The primary purpose is to assist the recruiting team with recruiting qualified candidates for the manufacturing positions. These include assembly, material control, sheet metal, welders and painters. This supports our department in assisting managers maintain enough people to build a finished product that ranks as one of the best quality-built trailers in the industry.


Essential Duties and Responsibilities


  • Assisting in Recruitment of manufacturing employees
  • Review applications as they are received using established criteria.
  • Select applicants to be interviewed based on job history (length of) background of individual and any experience they may have.
  • Arrange interviews. Perform reference checks. Conduct criminal background checks, as appropriate. Interview applicants. Make employment offers to qualified candidates. Respond to applicants calls regarding application status in a timely manner.
  • Maintain recruiting data.
  • Assist others in Human Resources Department. Complete special projects as assigned by the Talent Acquisition Manager or VP of HR. Fill in for front desk coverage as needed. Fill in for New Employee orientation as needed. Maintain accurate database of applications. Stay current with state and federal employment laws and regulations related to hiring. Complete other clerical duties related to recruiting.
  • Perform all assigned tasks in a safe, efficient, timely, and accurate and highly productive manner according to company policy.
  • Contribute to the team effort to produce a quality product.
  • Attend scheduled work hours on a regular and timely basis. Maintain good attendance.
  • Follow company policies and procedures.
  • Work and communicate in a team environment.
  • Other duties may be assigned as required by the Company.

What Stoughton Trailers employees say

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