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Records Manager Jobs in California (NOW HIRING)

Pain & Rehabilitative Consultants Medical Group

Be Seen First

Medical Records Supervisor

Emeryville, CA · On-site

$60K - $103K/yr

The Supervisor ensures compliance with applicable federal and state regulations and maintains standards related to the management, storage, and release of medical records. The Supervisor works ...

UHS

System Manager - HIM Medical Records

Temecula, CA · On-site

$86K - $124K/yr

Southwest Healthcare is seeking a System Manager - HIM-Medical Records collaborates with staff across the Region. Duties include but not limited to: * Participates in Emergency Preparedness Drills.

Opensity Solutions

Records Specialist

Palo Alto, CA · On-site

Opensity Solutions is the largest tech-enabled managed services organization serving leading law ... We are seeking a detail-oriented and highly organized Records Specialist to support records ...

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Records Manager information

See California salary details

$36K

$68.1K

$109.5K

How much do records manager jobs pay per year?

As of Sep 7, 2026, the average yearly pay for records manager in California is $68,053.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,800.00 and $79,400.00 per year, depending on experience, location, and employer.

What does a records manager do?

A Records Manager is responsible for organizing, maintaining, and securing an organization’s information and records, both in physical and digital formats. They develop policies for record retention, oversee proper storage and disposal of documents, and ensure compliance with legal and regulatory requirements. Additionally, Records Managers work to improve how information is accessed and safeguarded, playing a key role in data protection and efficient information management within an organization.

What does a records manager do?

Records managers oversee the organization and classification of a company’s physical and digital records. To succeed in this role, you need excellent organizational skills, attention to detail, and problem-solving skills. You also need leadership abilities to supervise and direct the work of records management employees. As a records manager, your job duties include organizing information, creating documentation, preserving records with historical or compliance value, destroying certain documents, and ensuring compliance with information legislation like the Freedom of Information Act.

What are the key skills and qualifications needed to thrive as a records manager, and why are they important?

To thrive as a Records Manager, you need strong organizational skills, a deep understanding of records management principles, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document imaging tools, and compliance regulations such as GDPR or HIPAA is essential. Attention to detail, discretion, and strong communication skills set outstanding Records Managers apart. These abilities ensure the secure, compliant, and efficient handling of vital organizational information.

What are some common challenges records managers face when implementing new records management systems?

Records Managers often encounter challenges such as resistance to change from staff, ensuring data accuracy during migration, and maintaining compliance with evolving regulations. Effectively training employees on new systems and adapting existing workflows can also be complex. Successful Records Managers proactively engage stakeholders, provide clear communication, and implement thorough training programs to ease the transition and maximize system adoption.

What is the difference between Records Manager vs Data Analyst?

AspectRecords ManagerData Analyst
Required CredentialsRecords management certifications, often a degree in information management or related fieldData analysis certifications, such as CAP, or degrees in statistics, data science, or related fields
Work EnvironmentOffice settings, archives, data storage facilitiesOffice environments, often working with software tools and databases
Employer & Industry UsageOrganizations with large data or document management needs, such as healthcare, government, legalBusinesses analyzing data for insights, marketing, finance, technology sectors

While both roles involve handling data, a Records Manager primarily focuses on organizing, maintaining, and securing physical and digital records, ensuring compliance and accessibility. A Data Analyst interprets data to generate insights, reports, and support decision-making. They often work together but serve distinct functions within organizations.

How much do records managers get paid?

Records managers typically earn a median annual salary of around $60,000 to $80,000, depending on experience, location, and industry. Salaries can vary based on certifications, such as Certified Records Manager (CRM), and the size of the organization they work for.
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Records Manager jobs near you
Infographic showing various Records Manager job openings in California as of August 2026, with employment types broken down into 85% Full Time, 14% Part Time, and 1% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $68,053 per year, or $32.7 per hour.

Records Management Project Manager

MORI Associates

Edwards, CA • On-site

$80K/yr

Other

Posted 16 days ago

Job description

Hybrid Position Working out of Armstrong Flight Research Center in Edwards, CA
MORI is seeking a Records Management Project Manager to provide Agency Records Management support for the Information, Data, and Analytics service line in support of the NASA Enterprise Multimedia and Integrated Technical Services (eMITS) contract. eMITS is the Agency's enterprise-level contract creating and delivering multimedia and technical communications through the use of the internet, digital platforms, and IT management for NASA's Office of the Chief Information Officer (OCIO) and Office of Communications (OCOMM). From photographing rocket launches and recoveries, to producing engaging videos, to information technology management, to using social media to share NASA's message, eMITS integrates services for NASA IT and provides NASA's communication to the outside world. Come join us in support of NASA's mission to inspire the world through information and discovery.
JOB DESCRIPTION / FUNCTIONAL RESPONSIBILITIES:
  • The candidate will be responsible for comprehensive support to prepare the Agency for the delivery of enterprise level records management services.
  • Support will include a comprehensive review and revision of NASA's records management policy framework to ensure full alignment with current federal requirements.
  • Optimization of the NASA Records Retention Schedule (NRRS) will be required as well as the standardization and optimization of the processes and platforms for electronic records management.
  • Additional duties will involve the implementation of an Agency-wide file plan solution and delivery of standard records management operations and remediation efforts.

EDUCATION AND PREVIOUS WORK REQUIREMENTS:
BA/BS
EXPERIENCE/COMPETENCIES/SKILLS:
Minimum Requirements:
  • Expertise in both records management and information technology, including electronic records management platforms and IT infrastructure.
  • This position may require work in non-environmentally controlled conditions with periodic physical exertion e.g., climbing, lifting, pushing, balancing, stooping, kneeling, crouching, crawling, reaching, and be able to lift 50 lbs.
  • Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, OneNote, OneDrive), SharePoint, and Box.
Salary range is $80K to 88K.
This is hybrid Position Working out of Armstrong Flight Research Center in Edwards, CA
MORI is an EEO/AA/Disability/Vets Employer and complies with E-Verify.

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