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Records Management Manager Jobs in Raleigh, NC (NOW HIRING)

Kelly Services

Document Control Assistant

Raleigh, NC

$50K - $65K/yr

Support records management, document retrieval, and archival activities. * Respond to documentation inquiries and resolve document-related issues. * Collaborate with cross-functional teams to ensure ...

Piedmont Health

Medical Records Coordinator

Moncure, NC · On-site

$17.66 - $23.74/hr

Job Title - Medical Records Coordinator Department - Admin/PCC Reports to - Center Manager Benefits - * Medical, Dental, Vision, Life Insurance (Short & Long Term Disability) * 403(b) Plan * Paid ...

EmergeOrtho

Medical Records Specialist

Durham, NC · On-site

Good time management skills * Excellent problem-solving skills Responsibilities include but are not limited to, the following * Handle phone calls regarding medical record documentation * Pull ...

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Records Management Manager information

See Raleigh, NC salary details

$30.9K

$66.4K

$117.4K

How much do records management manager jobs pay per year?

As of Aug 28, 2026, the average yearly pay for records management manager in Raleigh, NC is $66,378.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $83,000.00 per year, depending on experience, location, and employer.

What does a records management manager do?

A Records Management Manager is responsible for developing, implementing, and overseeing policies and procedures related to the creation, storage, retrieval, and disposal of organizational records. They ensure that records are managed efficiently and in compliance with legal and regulatory requirements. This role also involves training staff, maintaining records management systems, and safeguarding sensitive information. Additionally, they often coordinate with other departments to ensure proper records retention and facilitate audits or information requests.

What are the key skills and qualifications needed to thrive as a records management manager?

To thrive as a Records Management Manager, you need expertise in information governance, document control, compliance standards, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valued. Strong organizational skills, attention to detail, and the ability to communicate policies clearly set standout professionals apart. These skills are crucial for ensuring data integrity, regulatory compliance, and efficient access to organizational information.

What are some typical challenges faced by records management managers, and how can they be addressed?

Records Management Managers often encounter challenges such as ensuring compliance with evolving regulations, managing large volumes of both physical and digital records, and promoting consistent records retention practices across departments. To address these, managers typically implement robust records management policies, regularly train staff, and collaborate closely with IT and compliance teams to ensure secure and organized recordkeeping. Staying updated on industry standards and leveraging automation tools can also greatly enhance efficiency and accuracy in managing records.

What is the difference between Records Management Manager vs Records Coordinator?

AspectRecords Management ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in records management, information science, or related field; certifications like ARMA or AIIM are common.Usually requires a high school diploma or associate degree; certifications are less common but may include records management or administrative courses.
Work EnvironmentWorks in office settings, overseeing records policies, compliance, and management systems.Works in similar office environments, handling day-to-day record processing and data entry.
Employer & Industry UsageEmployed by corporations, government agencies, and institutions managing large volumes of records.Employed in similar settings, often supporting the records management team with administrative tasks.

The main difference is that Records Management Managers oversee the entire records program, including policies and compliance, while Records Coordinators handle the operational tasks of maintaining and organizing records. Both roles are essential but differ in scope and responsibility.

What are the most commonly searched types of Records Management jobs in Raleigh, NC?

The most popular types of Records Management jobs in Raleigh, NC are:

What are popular job titles related to Records Management Manager jobs in Raleigh, NC?

For Records Management Manager jobs in Raleigh, NC, the most frequently searched job titles are:

What job categories do people searching Records Management Manager jobs in Raleigh, NC look for?

The top searched job categories for Records Management Manager jobs in Raleigh, NC are:

What cities near Raleigh, NC are hiring for Records Management Manager jobs?

Cities near Raleigh, NC with the most Records Management Manager job openings:

Records Management Manager jobs near you
Infographic showing various Records Management Manager job openings in Raleigh, NC as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 86% Physical, 3% Hybrid, and 11% Remote job distribution, with an average salary of $73,082 per year, or $35.1 per hour.

Director of Gifts and Records Management

Raleigh, NC • On-site

NCSU
Colleges, Universities, and Professional Schools • 5 - 10K employees

6.8

Company rating: 6.8 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

465th of 625 rated colleges and universities

People enjoy working here

Recommended by students

Respectful managers

Learn more about NCSUexternal

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

Job description

Posting Information
Posting Number PG194779EP Internal Recruitment No Working Title Director of Gifts and Records Management Anticipated Hiring Range Commensurate with experience and education Work Schedule Monday - Friday, 8:00 am - 5:00 pm; and other hours as needed to fulfill the duties of this position; Flexible work arrangements available Job Location Raleigh, NC Department Advancement Services About the Department
North Carolina State University was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today, NC State is the largest university in North Carolina, with more than 40,500 high-performing students, more than 10,000 preeminent faculty and staff and more than 310,000 dedicated alumni. NC State is a Research One (R1) university known for its leadership in science, technology, engineering and mathematics. We're also at the forefront of teaching and discovery in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.
The mission of University Advancement at NC State is to amplify the university's local and global impact by nurturing lifelong relationships, championing philanthropy and strengthening the Wolfpack community. The division is composed of six teams - Advancement Services; Alumni Engagement and Annual Giving; Finance, Administration and Talent Management; Principal Gifts Program; University Development; and University Special Events and Experiences - that build relationships across the university and beyond to ensure a best-in-class experience for alumni, friends and donors.
Comprising the offices of Gifts and Records Management, Advancement Information and Technology and Donor Services, Advancement Services plays a vital role in advancing NC State's fundraising and engagement efforts through accurate data, innovative technology and exceptional service. The department delivers the systems, tools and insights that help the university build stronger relationships with alumni, donors and friends, ensuring every gift is managed with integrity and care. Advancement Services also leads data and systems governance for University Advancement, promoting the ethical, consistent and secure use of information in all fundraising and engagement activities.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.  As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:
  • Medical, Dental, and Vision
  • Flexible Spending Account
  • Retirement Programs
  • Disability Plans
  • Life Insurance
  • Accident Plan
  • Paid Time Off and Other Leave Programs
  • 12 Holidays Each Year
  • Tuition and Academic Assistance
  • And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Director of Gifts & Records Management (GRM) is a key leader within Advancement Services at NC State, responsible for ensuring the accuracy, integrity, and effectiveness of the university's gift processing and constituent data operations. This role oversees the recording and stewardship of nearly 60,000 gifts annually and the maintenance of more than 900,000 constituent records, forming the operational backbone that supports fundraising, donor engagement, and institutional decision-making.

Reporting to the Associate Vice Chancellor for Advancement Services, the Director leads a high-performing team responsible for the full lifecycle of gift administration and biographical data management. The Director sets standards, establishes processes, and ensures compliance with IRS, CASE, FASB, and institutional policies while delivering accurate, timely, and service-oriented operations. The position also plays a key role in the ongoing enhancement and optimization of the university's CRM platform, supporting the continued evolution of advancement operations following implementation.

This role requires a leader who can balance precision with judgment, apply policies thoughtfully, navigate complex and nuanced situations, and partner effectively with fundraisers and campus stakeholders. The Director is expected to continuously improve and modernize operations by strategically leveraging data, technology, automation, and artificial intelligence, ensuring that Gifts & Records Management remains efficient, scalable, and responsive to the university's evolving needs.
Other Responsibilities
Major Duties and Responsibilities

Leadership and Strategy:
  • Serve on the Advancement Services leadership team, contributing to priorities, planning, and continuous improvement.
  • Direct Gifts & Records Management operations, aligning with Advancement Services and University Advancement goals.
  • Develop and implement process improvements that enhance efficiency and modernize operations through policy refinement, technology, automation, and artificial intelligence.
Gift Processing and Administration:
  • Direct the acceptance, valuation, processing, recording, and receipting of all charitable gifts and pledges across NC State University and its affiliated foundations, totaling nearly 60,000 gifts annually, ensuring accuracy and timeliness at scale.
  • Establish and enforce service standards and timelines; manage the processing of a wide range of gift types, including matching gifts, securities, gifts-in-kind, stock and wire transfers, and other complex assets.
  • Direct the matching gifts program and develop, implement, and enforce procedures supporting gift recording, pledge administration, and reporting.
  • Direct pledge management and collection processes, ensuring pledges are reminded, tracked, and collected in accordance with donor agreements and institutional standards.
  • Ensure gift-related inquiries are handled accurately, consistently, and with a strong customer-service focus.
Biographical Records and Data Integrity:
  • Direct the maintenance, integrity, and acquisition of biographical constituent data, ensuring the database remains accurate, complete, and reliable for fundraising and engagement.
  • Establish and enforce data quality, integrity, and documentation standards; ensure inquiries related to constituent records are handled accurately, consistently, and in a timely manner.
  • Partner with Advancement Information & Technology to define and support CRM-enabled processes; drive improvements in data quality and efficiency through data, automation, and artificial intelligence.
  • Evaluate and manage external data acquisition, hygiene tools, and appends.
Gift Acceptance, Compliance, and Risk Management:
  • Interpret, apply, and guide the application of university policies related to gift acceptance, coordination of fundraising activities, campaign counting, gift agreements, and compliance.
  • Evaluate and provide direction on complex or non-standard gifts; assess gift structure, valuation, restrictions, donor intent, and administrability in partnership with General Counsel and Foundations Accounting and Investments.
  • Direct compliance with IRS, CASE, FASB, and other applicable laws and standards.
  • Advise and partner with fundraising units to ensure solicitations and gift-related communications align with IRS regulations and institutional policies.
  • Lead resolution of sensitive gift acceptance situations with sound judgment and a collaborative approach.
Data Stewardship and Systems:
  • Direct functional ownership and continuous improvement of CRM-enabled business processes, working in partnership with Advancement Information & Technology to enhance system capabilities, improve data quality, and support evolving business needs.
  • Direct data standards and system processes across gift processing and biographical records functions, ensuring consistency and alignment.
  • Establish and enforce data quality and documentation standards for gift and biographical data.
  • Direct advancement event platform operations (Blackthorn), ensuring alignment with data standards and integration with advancement and financial systems.
  • Drive continuous improvement through data, automation, artificial intelligence, and technology, and evaluate and manage external data tools.
Collaboration and Campus Engagement:
  • Serve as a member of the Lobo (CRM) Steering Committee, contributing to system governance, prioritization of enhancements, and ongoing platform evolution. Serve on the Gift Acceptance Committee, contributing to governance and prioritization.
  • Lead collaboration with Advancement staff, college-based fundraisers, and campus partners to ensure consistent and compliant practices.
  • Communicate with business officers, development staff, and stakeholders on gift processing and constituent records; provide guidance and training on data standards.
Staff Leadership and Development:
  • Lead and manage the Gifts & Records Management team, including hiring, performance management, and professional development.
  • Delegate authority and empower associate directors to lead functional areas, fostering accountability, sound decision-making, and leadership growth.
  • Establish clear expectations and promote a culture of customer service, continuous improvement, and attention to detail.
External Engagement and Professional Development:
  • Stay current on best practices, regulatory guidance, and trends in advancement services, gift administration, and data management.
  • Engage in professional organizations such as CASE and AASP to support ongoing learning, networking, and the application of industry best practices.
Qualifications
Minimum Education and Experience
A master's degree from an accredited university plus a minimum of five years of related professional experience required; for candidates demonstrating comparable professional backgrounds, a relevant undergraduate degree from an accredited institution and a minimum of seven years of relevant experience may be substituted.
Other Required Qualifications
  • Demonstrated leadership experience in advancement services operations within a high-volume or complex fundraising environment.
  • Strong knowledge of gift acceptance, gift processing, and constituent data management practices within a higher education or nonprofit setting.
  • Demonstrated ability to interpret and apply policies with sound judgment, balancing defined requirements with nuanced situations and assessing risk in a thoughtful and collaborative manner.
  • Experience evaluating complex or non-standard gifts, including issues related to gift structure, donor intent, valuation, and compliance.
  • Proven ability to lead and manage teams, including delegating authority, developing staff, and fostering accountability and professional growth.
  • Strong interpersonal and communication skills, with the ability to work effectively across all levels of the university and with a wide range of stakeholders.
  • Demonstrated ability to navigate complex situations with tact, professionalism, and a strong customer-service orientation, balancing stakeholder needs with compliance and institutional requirements.
  • Excellent analytical, problem-solving, and decision-making skills, with strong attention to detail and accuracy.
  • Experience managing operational workflows and driving process improvement through data, technology, automation, or artificial intelligence.
  • Experience managing budgets, contracts, and vendor relationships, including evaluation and implementation of external tools and services.
  • Proven ability to lead and manage change within large, complex organizations.
Preferred Qualifications
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About North Carolina State University

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North Carolina State University (NCSU), located in Raleigh, NC, US, is a leading educational institution with a strong emphasis on research, academics, and public service. Established in 1887, NCSU operates in the education industry and endeavors to foster student success, and promote economic development by providing high-quality, affordable education, and conducting groundbreaking research across a variety of disciplines. With more than 100 majors, its academic offerings range from undergraduates to postgraduates along with doctoral studies - in various fields like engineering, natural resources, humanities, and social sciences. NCSU is firmly anchored on the core values of respect, responsibility, integrity, and innovation. Its mission is to create economic, societal, and intellectual prosperity for the people of North Carolina and the nation.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Raleigh, NC, US

Year founded

1887

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