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Records Management Consultant Jobs (NOW HIRING)

State of Washington

Records Consultant

Olympia, WA

$51K - $69K/yr

The Records Consultant helps government agencies with the management and retention of their public records. As part of a statewide team, this position plays a critical role in providing advice ...

State of Washington

Records Consultant

Olympia, WA · On-site

$51K - $69K/yr

The Records Consultant helps government agencies with the management and retention of their public records. As part of a statewide team, this position plays a critical role in providing advice ...

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Records Management Consultant information

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How much do records management consultant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for records management consultant in the United States is $39.73, according to ZipRecruiter salary data. Most workers in this role earn between $25.00 and $50.00 per hour, depending on experience, location, and employer.

What does a records management consultant do?

A Records Management Consultant helps organizations develop and implement systems for managing their records and information efficiently. They assess current recordkeeping practices, ensure compliance with legal and regulatory requirements, and recommend improvements to processes and technologies. Their work often includes creating retention schedules, advising on digital transformation, training staff, and supporting data security and privacy initiatives. The goal is to enhance productivity, reduce risks, and ensure information is organized and accessible when needed.

What are the key skills and qualifications needed to thrive as a records management consultant?

To thrive as a Records Management Consultant, you need expertise in information governance, regulatory compliance, and document lifecycle management, typically supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), data privacy regulations, and digital archiving tools is essential. Strong analytical thinking, attention to detail, and clear communication help consultants effectively advise clients and implement best practices. These skills are crucial for ensuring legal compliance, operational efficiency, and the secure management of sensitive information.

What are some common challenges records management consultants face when implementing new systems for clients?

Records Management Consultants often encounter challenges such as resistance to change from staff, varying levels of document organization across departments, and ensuring compliance with complex regulatory requirements. Effectively communicating the benefits of new records management systems and providing thorough training are crucial to overcoming these hurdles. Additionally, consultants must tailor solutions to fit each organization's specific needs, balancing security, accessibility, and scalability.

What is the difference between Records Management Consultant vs Records Analyst?

AspectRecords Management ConsultantRecords Analyst
CredentialsCertifications like CRM or ARMA certifications often preferredTypically requires a degree in information management or related field
Work EnvironmentAdvises organizations on records policies, often in consulting settingsManages and analyzes records within organizations, often in office settings
Employer & IndustryConsulting firms, government agencies, large corporationsCorporations, government agencies, healthcare, legal sectors

While both roles involve managing records, a Records Management Consultant provides strategic advice and policy development, whereas a Records Analyst focuses on organizing and analyzing records within an organization. The roles often overlap but differ mainly in scope and responsibilities.

Is records management a stressful job?

Records management can be a detail-oriented and deadline-driven role, which may lead to stress for some professionals. The job often involves organizing, maintaining, and securing large volumes of information, requiring strong organizational skills and attention to detail. However, workload and stress levels vary depending on the organization and specific responsibilities.

What job categories do people searching Records Management Consultant jobs look for?

The top searched job categories for Records Management Consultant jobs are:

Records Management Consultant jobs near you
Infographic showing various Records Management Consultant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $82,641 per year, or $39.7 per hour.

Records Management Specialist/Analyst

Managed Staffing

TX • Remote

$54 - $56/hr

Contractor

Re-posted 12 days ago

Job description

Records Management Specialist/Content Management Consultant

Location: Remote (must be based in EST or CST time zones)
Duration: 12 Months | 40 hrs/week
 

About the Role

We are seeking a Records Management Analyst / Specialist with strong expertise in SharePoint Online, Microsoft Purview, and Information Governance. This role will focus on records and information management, supporting enterprise-wide governance initiatives, and enabling collaboration through Microsoft technologies.

You will partner with business units and technology teams to design, implement, and optimize solutions that align with compliance, regulatory, and operational requirements.

Key Responsibilities

  • Develop and implement records and information management strategies across the enterprise.

  • Support and optimize solutions using SharePoint Online, Microsoft Purview, and Office 365.

  • Partner with stakeholders to gather requirements and deliver compliant, scalable solutions.

  • Provide expertise on information governance, metadata, retention, and compliance policies.

  • Assist with system migrations, upgrades, and configuration of content management tools.

  • Deliver training, documentation, and support to end users.

Required Skills & Experience

  • Strong background in records management, information governance, and compliance.

  • Hands-on experience with SharePoint Online and Microsoft Purview.

  • Knowledge of Office 365 content management and governance features.

  • Excellent communication and stakeholder management skills.

Preferred Qualifications

  • ARMA certification (Information Governance/Records Management) – highly desirable.

  • Experience with Microsoft Syntex.

  • 8+ years’ experience in information governance or records management (public sector or utilities experience is a plus).

  • Bachelor’s degree in Business, Information/Data Sciences, Legal Studies, or related field (or equivalent experience).