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Records Associate Jobs in Raleigh, NC (NOW HIRING)

NCSU

Director of Gifts and Records Management

Raleigh, NC

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Reporting to the Associate Vice Chancellor for Advancement Services, the Director leads a high ... Direct Gifts & Records Management operations, aligning with Advancement Services and University ...

FERGUSON

Warehouse Associate

Raleigh, NC · On-site

$15.50 - $18.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain accurate tracking records for inventory * Ensure stock expiration is minimized with ... our associates. Our competitive offering not only includes benefits like health, dental, vision ...

Carmax

Auction Services Associate

Raleigh, NC · On-site

$15.50 - $23.30/hr

  • PTO

Position Overview As an Auction Services Associate, you responsible for zone maintenance, vehicle ... Ability to read, interpret, and enter data accurately to maintain reliable inventory records.

New

Grupo Bimbo

Warehouse Associate

Morrisville, NC · On-site

$22.44/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Count and check products for accuracy and quality, maintain accurate records, report overages and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

Bimbo Bakeries

Warehouse Associate

Morrisville, NC · On-site

$22.44/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Count and check products for accuracy and quality, maintain accurate records, report overages and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

Bimbo Bakeries USA

Warehouse Associate

Morrisville, NC · On-site

$22.44/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Count and check products for accuracy and quality, maintain accurate records, report overages and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

Grupo Bimbo

Warehouse Associate

Morrisville, NC · On-site

$22.44/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Count and check products for accuracy and quality, maintain accurate records, report overages and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

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Showing results 21-40

All JobsRecords Associate JobsRecords Associate Jobs in Raleigh, NC

Records Associate information

See Raleigh, NC salary details

$14

$19

$25

How much do records associate jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for records associate in Raleigh, NC is $19.68, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.58 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the most commonly searched types of Records jobs in Raleigh, NC?

The most popular types of Records jobs in Raleigh, NC are:

What cities near Raleigh, NC are hiring for Records Associate jobs?

Cities near Raleigh, NC with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Raleigh, NC as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $40,941 per year, or $19.7 per hour.

Director of Gifts and Records Management

NCSU

Raleigh, NC

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

North Carolina State University rating

6.8

Company rating: 6.8 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

458th of 618 rated colleges and universities

Job description

Posting Information
Posting Number PG194779EP Internal Recruitment No Working Title Director of Gifts and Records Management Anticipated Hiring Range Commensurate with experience and education Work Schedule Monday - Friday, 8:00 am - 5:00 pm; and other hours as needed to fulfill the duties of this position; Flexible work arrangements available Job Location Raleigh, NC Department Advancement Services About the Department
North Carolina State University was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today, NC State is the largest university in North Carolina, with more than 40,500 high-performing students, more than 10,000 preeminent faculty and staff and more than 310,000 dedicated alumni. NC State is a Research One (R1) university known for its leadership in science, technology, engineering and mathematics. We're also at the forefront of teaching and discovery in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.
The mission of University Advancement at NC State is to amplify the university's local and global impact by nurturing lifelong relationships, championing philanthropy and strengthening the Wolfpack community. The division is composed of six teams - Advancement Services; Alumni Engagement and Annual Giving; Finance, Administration and Talent Management; Principal Gifts Program; University Development; and University Special Events and Experiences - that build relationships across the university and beyond to ensure a best-in-class experience for alumni, friends and donors.
Comprising the offices of Gifts and Records Management, Advancement Information and Technology and Donor Services, Advancement Services plays a vital role in advancing NC State's fundraising and engagement efforts through accurate data, innovative technology and exceptional service. The department delivers the systems, tools and insights that help the university build stronger relationships with alumni, donors and friends, ensuring every gift is managed with integrity and care. Advancement Services also leads data and systems governance for University Advancement, promoting the ethical, consistent and secure use of information in all fundraising and engagement activities.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.  As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:
  • Medical, Dental, and Vision
  • Flexible Spending Account
  • Retirement Programs
  • Disability Plans
  • Life Insurance
  • Accident Plan
  • Paid Time Off and Other Leave Programs
  • 12 Holidays Each Year
  • Tuition and Academic Assistance
  • And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Director of Gifts & Records Management (GRM) is a key leader within Advancement Services at NC State, responsible for ensuring the accuracy, integrity, and effectiveness of the university's gift processing and constituent data operations. This role oversees the recording and stewardship of nearly 60,000 gifts annually and the maintenance of more than 900,000 constituent records, forming the operational backbone that supports fundraising, donor engagement, and institutional decision-making.

Reporting to the Associate Vice Chancellor for Advancement Services, the Director leads a high-performing team responsible for the full lifecycle of gift administration and biographical data management. The Director sets standards, establishes processes, and ensures compliance with IRS, CASE, FASB, and institutional policies while delivering accurate, timely, and service-oriented operations. The position also plays a key role in the ongoing enhancement and optimization of the university's CRM platform, supporting the continued evolution of advancement operations following implementation.

This role requires a leader who can balance precision with judgment, apply policies thoughtfully, navigate complex and nuanced situations, and partner effectively with fundraisers and campus stakeholders. The Director is expected to continuously improve and modernize operations by strategically leveraging data, technology, automation, and artificial intelligence, ensuring that Gifts & Records Management remains efficient, scalable, and responsive to the university's evolving needs.
Other Responsibilities
Major Duties and Responsibilities

Leadership and Strategy:
  • Serve on the Advancement Services leadership team, contributing to priorities, planning, and continuous improvement.
  • Direct Gifts & Records Management operations, aligning with Advancement Services and University Advancement goals.
  • Develop and implement process improvements that enhance efficiency and modernize operations through policy refinement, technology, automation, and artificial intelligence.
Gift Processing and Administration:
  • Direct the acceptance, valuation, processing, recording, and receipting of all charitable gifts and pledges across NC State University and its affiliated foundations, totaling nearly 60,000 gifts annually, ensuring accuracy and timeliness at scale.
  • Establish and enforce service standards and timelines; manage the processing of a wide range of gift types, including matching gifts, securities, gifts-in-kind, stock and wire transfers, and other complex assets.
  • Direct the matching gifts program and develop, implement, and enforce procedures supporting gift recording, pledge administration, and reporting.
  • Direct pledge management and collection processes, ensuring pledges are reminded, tracked, and collected in accordance with donor agreements and institutional standards.
  • Ensure gift-related inquiries are handled accurately, consistently, and with a strong customer-service focus.
Biographical Records and Data Integrity:
  • Direct the maintenance, integrity, and acquisition of biographical constituent data, ensuring the database remains accurate, complete, and reliable for fundraising and engagement.
  • Establish and enforce data quality, integrity, and documentation standards; ensure inquiries related to constituent records are handled accurately, consistently, and in a timely manner.
  • Partner with Advancement Information & Technology to define and support CRM-enabled processes; drive improvements in data quality and efficiency through data, automation, and artificial intelligence.
  • Evaluate and manage external data acquisition, hygiene tools, and appends.
Gift Acceptance, Compliance, and Risk Management:
  • Interpret, apply, and guide the application of university policies related to gift acceptance, coordination of fundraising activities, campaign counting, gift agreements, and compliance.
  • Evaluate and provide direction on complex or non-standard gifts; assess gift structure, valuation, restrictions, donor intent, and administrability in partnership with General Counsel and Foundations Accounting and Investments.
  • Direct compliance with IRS, CASE, FASB, and other applicable laws and standards.
  • Advise and partner with fundraising units to ensure solicitations and gift-related communications align with IRS regulations and institutional policies.
  • Lead resolution of sensitive gift acceptance situations with sound judgment and a collaborative approach.
Data Stewardship and Systems:
  • Direct functional ownership and continuous improvement of CRM-enabled business processes, working in partnership with Advancement Information & Technology to enhance system capabilities, improve data quality, and support evolving business needs.
  • Direct data standards and system processes across gift processing and biographical records functions, ensuring consistency and alignment.
  • Establish and enforce data quality and documentation standards for gift and biographical data.
  • Direct advancement event platform operations (Blackthorn), ensuring alignment with data standards and integration with advancement and financial systems.
  • Drive continuous improvement through data, automation, artificial intelligence, and technology, and evaluate and manage external data tools.
Collaboration and Campus Engagement:
  • Serve as a member of the Lobo (CRM) Steering Committee, contributing to system governance, prioritization of enhancements, and ongoing platform evolution. Serve on the Gift Acceptance Committee, contributing to governance and prioritization.
  • Lead collaboration with Advancement staff, college-based fundraisers, and campus partners to ensure consistent and compliant practices.
  • Communicate with business officers, development staff, and stakeholders on gift processing and constituent records; provide guidance and training on data standards.
Staff Leadership and Development:
  • Lead and manage the Gifts & Records Management team, including hiring, performance management, and professional development.
  • Delegate authority and empower associate directors to lead functional areas, fostering accountability, sound decision-making, and leadership growth.
  • Establish clear expectations and promote a culture of customer service, continuous improvement, and attention to detail.
External Engagement and Professional Development:
  • Stay current on best practices, regulatory guidance, and trends in advancement services, gift administration, and data management.
  • Engage in professional organizations such as CASE and AASP to support ongoing learning, networking, and the application of industry best practices.
Qualifications
Minimum Education and Experience
A master's degree from an accredited university plus a minimum of five years of related professional experience required; for candidates demonstrating comparable professional backgrounds, a relevant undergraduate degree from an accredited institution and a minimum of seven years of relevant experience may be substituted.
Other Required Qualifications
  • Demonstrated leadership experience in advancement services operations within a high-volume or complex fundraising environment.
  • Strong knowledge of gift acceptance, gift processing, and constituent data management practices within a higher education or nonprofit setting.
  • Demonstrated ability to interpret and apply policies with sound judgment, balancing defined requirements with nuanced situations and assessing risk in a thoughtful and collaborative manner.
  • Experience evaluating complex or non-standard gifts, including issues related to gift structure, donor intent, valuation, and compliance.
  • Proven ability to lead and manage teams, including delegating authority, developing staff, and fostering accountability and professional growth.
  • Strong interpersonal and communication skills, with the ability to work effectively across all levels of the university and with a wide range of stakeholders.
  • Demonstrated ability to navigate complex situations with tact, professionalism, and a strong customer-service orientation, balancing stakeholder needs with compliance and institutional requirements.
  • Excellent analytical, problem-solving, and decision-making skills, with strong attention to detail and accuracy.
  • Experience managing operational workflows and driving process improvement through data, technology, automation, or artificial intelligence.
  • Experience managing budgets, contracts, and vendor relationships, including evaluation and implementation of external tools and services.
  • Proven ability to lead and manage change within large, complex organizations.
Preferred Qualifications

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About North Carolina State University

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North Carolina State University (NCSU), located in Raleigh, NC, US, is a leading educational institution with a strong emphasis on research, academics, and public service. Established in 1887, NCSU operates in the education industry and endeavors to foster student success, and promote economic development by providing high-quality, affordable education, and conducting groundbreaking research across a variety of disciplines. With more than 100 majors, its academic offerings range from undergraduates to postgraduates along with doctoral studies - in various fields like engineering, natural resources, humanities, and social sciences. NCSU is firmly anchored on the core values of respect, responsibility, integrity, and innovation. Its mission is to create economic, societal, and intellectual prosperity for the people of North Carolina and the nation.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Raleigh, NC, US

Year founded

1887

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