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Records Associate Jobs in Ohio (NOW HIRING)

Otterbein SeniorLife

Medical Records Coordinator

Lebanon, OH · On-site

$16.25 - $21/hr

Associate's degree or equivalent experience preferred. * Minimum of 1 year experience of medical records or administrative experience preferred. * Familiarity with systems such as PCC, MatrixCare ...

Otterbein SeniorLife

Medical Records Coordinator

Mason, OH · On-site

$16.75 - $21.75/hr

Associate's degree or equivalent experience preferred. * Minimum of 1 year experience of medical records or administrative experience preferred. * Familiarity with systems such as PCC, MatrixCare ...

Otterbein Senior Life

Medical Records Coordinator

Lebanon, OH · On-site

$16.25 - $21/hr

Associate's degree or equivalent experience preferred. * Minimum of 1 year experience of medical records or administrative experience preferred. * Familiarity with systems such as PCC, MatrixCare ...

Otterbein SeniorLife

Medical Records Coordinator

Morrow, OH · On-site

$14.25 - $18.50/hr

Associate's degree or equivalent experience preferred. * Minimum of 1 year experience of medical records or administrative experience preferred. * Familiarity with systems such as PCC, MatrixCare ...

Otterbein SeniorLife

Medical Records Coordinator

Lebanon, OH · On-site

$16.25 - $21/hr

Associate's degree or equivalent experience preferred. * Minimum of 1 year experience of medical records or administrative experience preferred. * Familiarity with systems such as PCC, MatrixCare ...

Crystal Clinic

HIM/Medical Records Intern

Barberton, OH · On-site

$34K - $47K/yr

Health Information Management/Medical Records What Youll Do: Provides administrative and ... Currently enrolled in an accredited associate or bachelors degree program in Health Information ...

Crystal Clinic

HIM/Medical Records Intern

Fairlawn, OH · On-site

$33K - $45K/yr

Specialties: Health Information Management/Medical Records What You'll Do: * Provides ... Currently enrolled in an accredited associate or bachelor's degree program in Health Information ...

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All JobsRecords Associate JobsRecords Associate Jobs in Ohio

Records Associate information

See Ohio salary details

$14

$19

$25

How much do records associate jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for records associate in Ohio is $19.25, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $20.10 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What are the most commonly searched types of Records jobs in Ohio? The most popular types of Records jobs in Ohio are:
What cities in Ohio are hiring for Records Associate jobs? Cities in Ohio with the most Records Associate job openings:
Records Associate jobs near you
Infographic showing various Records Associate job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 11% Part Time, 1% Temporary, 5% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,042 per year, or $19.3 per hour.

Medical Records Coordinator

Otterbein SeniorLife

Lebanon, OH • On-site

$16.25 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Otterbein SeniorLife rating

6.6

Company rating: 6.6 out of 10

Based on 59 frontline employees who took The Breakroom Quiz

74th of 240 rated social care providers

Job description

Overview
The Medical Records Coordinator plays a key role in maintaining accurate, compliant medical records for Otterbein's home health and hospice ministries. This position supports all documentation, record-keeping, and physician order tracking processes while serving as a resource for both internal partners and external providers. The coordinator ensures timely updates, supports audits and compliance initiatives, and contributes to the overall efficiency and integrity of the medical records system in alignment with Otterbein's mission and service values.
At Otterbein, you're more than an employee, you're a Partner in Caring. Together, we work side by side toward a shared goal: delivering person-centered care that respects every resident and the choices they make.
Whether in our vibrant communities, our welcoming small house neighborhoods, Home Health, Hospice or Home Office, we provide the highest level of compassionate, quality care.
Join our team of Partners who are talented, kind, wise, funny, spirited, generous, endearing, and truly one-of-a-kind.
Responsibilities
Medical Records Maintenance:
  • Assemble and maintain accurate patient records, ensuring all required documentation is complete and compliant.
  • Perform chart audits for new admissions and discharges; close out records in a timely manner.
  • Electronically distribute, upload, and update documents and orders in the EMR.
  • Record and update patient identification information as needed.
  • Fax and follow up on physician orders to ensure timely signature and return.

Regulatory & Compliance Support:
  • Ensure compliance with documentation standards and regulations.
  • Maintain security and confidentiality of all patient care information.
  • Complete ADR requests and support regulatory reviews and audits.
  • Assist with document tracking related to benefit periods, CTIs, and Face-to-Face forms.

Communication & Collaboration:
  • Provide guidance to partners on documentation requirements and process improvements.
  • Serve as a liaison between team members, leadership, and external providers.
  • Practice open, respectful communication and maintain a positive, collaborative work environment.
  • Participate in department meetings, committees, and training.

Administrative & Operational Support:
  • Identify and report billing or record discrepancies.
  • Notify ancillary vendors of changes in resident information.
  • Support pharmacy and DME documentation as needed.
  • Assist with departmental projects, reports, and QAPI initiatives.

Experience & Qualifications
  • Associate's degree or equivalent experience preferred.
  • Minimum of 1 year experience of medical records or administrative experience preferred.
  • Familiarity with systems such as PCC, MatrixCare, and Careficient is preferred.
  • Valid driver's license and insurance required.
  • Strong attention to detail, organizational skills, and sound judgement required.

BENEFITS*
Health & Wellness
  • Medical Insurance with free virtual doctor visits
  • Vision & Dental Insurance
  • Pet Insurance
  • Life Insurance
  • Employee Assistance Program (EAP) for personal and professional support

Financial Security
  • 401(k) Retirement Savings Plan with company match
  • Paid Time Off (PTO) that accrues immediately from day one
  • Paid Holidays for a healthy work-life balance
  • Access to DailyPay, enabling you to access up to 100% of your earned wages on a daily basis
  • Tuition Reimbursement up to $5,250 per year for ANY field of study
  • Tuition Discounts through exclusive partnerships with the University of Cincinnati, University of Toledo, and Hondros College
  • Employee-Sponsored Crisis Fund available for those facing unforeseen challenges
  • Legal & Identity Theft Protection

Growth & Development
  • University Partnerships with University of Cincinnati, University of Toledo, and Hondros College for exclusive tuition discounts
  • Multiple Partner Discounts available for various products and services through Access Perks
  • Access to 1,000s of hours of personal and professional development material through RightNow Media @ Work

*Some benefits, including PTO and tuition reimbursement, are based on hours worked.
Why work for Otterbein SeniorLife:
For more than 100 years, Otterbein has provided senior housing options rooted in respect and community. We're a non-profit 501(c)(3) health and human service organization, so our values and initiatives are focused on serving our residents.
Otterbein SeniorLife consists of lifestyle communities, revolutionary small house neighborhoods, home health, and hospice care in Ohio and Indiana. We offer different lifestyle options for seniors through independent living, assisted living, skilled nursing, rehab, memory support, respite care, in-home care, and hospice services.
Follow your passion and apply today to begin a meaningful career as a Medical Records Coordinator at Otterbein!

What Otterbein SeniorLife employees say

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About Otterbein SeniorLife

Sourced by ZipRecruiter

Otterbein SeniorLife is a health and human services industry institution based in Lebanon, OH, US. Established in 1912, the organization has a century-old heritage of providing senior-focused services. Otterbein SeniorLife offers a full spectrum of health and human services including continuing care retirement communities and home health and hospice services. Upholding the values of inclusiveness, quality, innovation, and stewardship, the organization is widely recognized as a faith-based, non-profit ministry. Their mission is to enhance the quality of life and holistic growth of older persons.

Industry

Nursing and residential care facilities

Company size

1,001 - 5,000 Employees

Headquarters location

Lebanon, OH, US

Year founded

1912

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