ZipRecruiter

Log In

1

Records Assistant Jobs in Rochester, NY (NOW HIRING)

InGenesis

Health Records Technician - (13299)

Batavia, NY · On-site

$35K - $48K/yr

InGenesis is currently sourcing for Health Records Technician candidates to work for our client. In ... Must have the ability to assist sick, injured, or aging detainees or staff exiting the building ...

InGenesis

Health Records Technician - (13299)

Batavia, NY · On-site

$45K - $50K/yr

InGenesis is currently sourcing for Health Records Technician candidates to work for our client. In ... Must have the ability to assist sick, injured, or aging detainees or staff exiting the building ...

Elderwood

LPN - Resident Care Supervisor

Fairport, NY · On-site

$27 - $35.54/hr

Maintain documentation regarding the provision of care to residents in the Case Notes, Medication Administration Records and other required records. * Assist in problem-solving related to staffing ...

next page

Showing results 1-20

All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Rochester, NY

Records Assistant information

See Rochester, NY salary details

$8

$19

$31

How much do records assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for records assistant in Rochester, NY is $19.22, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.91 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the most commonly searched types of Records jobs in Rochester, NY?

The most popular types of Records jobs in Rochester, NY are:

What are popular job titles related to Records Assistant jobs in Rochester, NY?

For Records Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Rochester, NY look for?

The top searched job categories for Records Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Records Assistant jobs?

Cities near Rochester, NY with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $39,979 per year, or $19.2 per hour.

Medical Records Clerical Assistant

Jewish Senior Life

Rochester, NY • On-site

Part-time

Re-posted 19 days ago

Job description

 Pay Rate: $16.56 

12 hours per week- mornings

GENERAL SCOPE: Provides Clerical Support to the Medical Records department including scanning, filing, document management and scheduling.

EDUCATION / QUALIFICATION: High school diploma or equivalent, strong organizational and computer skills, attention to detail and ability to work independently. Excellent professional communication skills.

 ESSENTIAL FUNCTIONS:

This position will assist the administrative assistant and other team members with the following:

  • Scan and upload documents into Jewish Home medical record.
  • File and maintain HIPAA compliant clinical records.
  • Fax and email documents.
  • Assist with other clerical duties as assigned such as clinic scheduling.
  • Provide support to medical consultants.
  • All other job duties as assigned.

EXPERIENCE: Previous clerical, administrative, or medical office experience preferred. Experience with electronic medical records systems a plus.

 This description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of position scope.

 Jewish Home is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally-recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual identity, gender identity or expression, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. 

Apply