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Records Assistant Jobs in Virginia (NOW HIRING)

Acadia Healthcare

Office Assistant

Lynchburg, VA · On-site

$17 - $17.85/hr

Sort, organize and maintain office records. * Assist with new patient enrollments as necessary. * Assist with various insurance/billing reports as necessary. * May assist with patient drug testing ...

Acadia Healthcare

Office Assistant

Lynchburg, VA · On-site

$17 - $17.85/hr

Sort, organize and maintain office records. * Assist with new patient enrollments as necessary. * Assist with various insurance/billing reports as necessary. * May assist with patient drug testing ...

Acadia Healthcare

Office Assistant

Lynchburg, VA

$17 - $17.85/hr

Sort, organize and maintain office records. * Assist with new patient enrollments as necessary. * Assist with various insurance/billing reports as necessary. * May assist with patient drug testing ...

HCA Houston Healthcare

Medical Records Coordinator

Pulaski, VA · On-site

$15.50 - $20.25/hr

Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff. * Assist the HIM Leader with FPO duties (if applicable). * Assist the HIM Leader with Records ...

New

Mission Hospital

Medical Records Coordinator

Pulaski, VA · On-site

$15 - $19.82/hr

Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff. * Assist the HIM Leader with FPO duties (if applicable). * Assist the HIM Leader with Records ...

NEXT Oncology

MEDICAL RECORDS CLERK

Fairfax, VA · On-site

$16 - $19.50/hr

Creates and maintains the patient medical record for each patient; in electronic format and in ... Ability to assist in the guidance and training of less experienced staff. Ability to maintain a ...

Mission Hospital

Medical Records Coordinator

Low Moor, VA · On-site

$15 - $19.82/hr

Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff. * Assist the HIM Leader with FPO duties (if applicable). * Assist the HIM Leader with Records ...

New

Mission Hospital

Medical Records Specialist

Sterling, VA · On-site

$15.46 - $23.19/hr

May assist with the physician suspension process by evaluating if a physician should be put on ... Prepares medical records and loose documents for scanning. * Scans medical record documents.

New

Mission Hospital

Medical Records Specialist

Reston, VA · On-site

$15.46 - $23.19/hr

May assist with the physician suspension process by evaluating if a physician should be put on ... Prepares medical records and loose documents for scanning. * Scans medical record documents.

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Records Assistant information

See Virginia salary details

$8

$18

$30

How much do records assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for records assistant in Virginia is $18.41, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $20.00 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the most commonly searched types of Records jobs in Virginia?

The most popular types of Records jobs in Virginia are:

What are popular job titles related to Records Assistant jobs in Virginia?

For Records Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Virginia look for?

The top searched job categories for Records Assistant jobs in Virginia are:

What cities in Virginia are hiring for Records Assistant jobs?

Cities in Virginia with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Virginia as of August 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution, with an average salary of $38,293 per year, or $18.4 per hour.

Office Assistant

Acadia Healthcare

Lynchburg, VA • On-site

$17 - $17.85/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 25 days ago

Acadia Healthcare rating

6.2

Company rating: 6.2 out of 10

Based on 190 frontline employees who took The Breakroom Quiz

701st of 887 rated healthcare providers

Job description

Outpatient Opioid Treatment Program (OTP)

Seeking: Office Assistant

Full-Time Hours:

  • Monday - Friday 5:45 AM - 2:15 PM
  • Rotating Saturdays 6:45 AM - 9:15 AM

Our Benefits:

  • Semi-Annual Bonus Program
  • Medical, Dental, and Vision insurance
  • Competitive 401(k) plan
  • Paid vacation and sick time
  • Early morning hours offering a great work/life balance
  • Opportunity for growth that is second to none in the industry

Our Team:

Lynchburg Comprehensive Treatment Center (CTC), located in Lynchburg, VA, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.

Your Job as an Office Assistant:

The Office Assistant role will perform various administrative functions assigned in accordance with the office procedures of the clinic. Responsibilities may include answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.

Your Responsibilities as an Office Assistant:

  • Perform general administrative tasks assigned in accordance with the office procedures of the clinic.
  • May include a combination of answering telephones, billing, typing or word processing, office machine operation, and filing.
  • Operate the front desk duties during peak hours or when primary staff in unavailable.
  • Sort, organize and maintain office records.
  • Assist with new patient enrollments as necessary.
  • Assist with various insurance/billing reports as necessary.
  • May assist with patient drug testing procedures;
  • Perform other duties as assigned.

Role Location: Virginia

Calculated Salary Range for role: $17.00 - $17.85 per hour

Your Education, Skills, and Qualifications:

  • High school diploma or equivalent required
  • Previous administrative experience in a healthcare setting
  • Comfortable working in an opioid treatment program (OTP) / recovery environment
  • Skilled in answering phones, greeting patients, and providing front-desk support
  • Experience with billing processes, patient check-in, and appointment scheduling
  • Proficient with computer systems, word processing, and basic data entry
  • Familiarity with office equipment and general clerical duties (scanning, faxing, filing)
  • Strong organizational skills, attention to detail, and ability to multitask
  • Professional and courteous communication skills (in person, by phone, and in writing)
  • Ability to maintain confidentiality and comply with HIPAA and 42 CFR Part 2 regulations
  • Dependable, team-oriented mindset with a focus on supporting clinical staff and patients

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal, and local laws.

What Acadia Healthcare employees say

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About Acadia Healthcare

Sourced by ZipRecruiter

Acadia Healthcare is a leading provider in the healthcare and hospital industry, based in Franklin, Tennessee, United States. The company is recognised for its commitment to creating a behavioural health network that provides accessible, high-quality treatment options for individuals suffering from mental health issues, addiction, eating disorders, and PTSD. Acadia Healthcare was founded in 2005, with the mission to create a world-class organization that sets the standard of excellence in the treatment of specialty behavioural health and addiction disorders.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Franklin, TN, US

Year founded

2005

Social media

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