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Records Assistant Jobs in Kansas (NOW HIRING)

MedHQ

Medical Records Scanning Clerk

Andover, KS · On-site

$14.75 - $18/hr

Identify and report any discrepancies or missing information in medical records * Assist with record retention, storage, and destruction processes per policy * Collaborate with clinical and ...

MedHQ, LLC

Medical Records Scanning Clerk

Andover, KS · On-site

$14.75 - $18/hr

... records -Assist with record retention, storage, and destruction processes per policy -Collaborate with clinical and administrative staff to ensure timely document processing -Maintain scanning ...

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

Monitor outside referrals and coordinates transfer of medical records. * Assist in the preparation of routine medical and dental reports. * Input text accurately and produce finished documents ...

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

$23.92/hr

Monitor outside referrals and coordinates transfer of medical records. * Assist in the preparation of routine medical and dental reports. * Input text accurately and produce finished documents ...

Acadia Healthcare

Office Assistant

Wichita, KS · On-site

$15 - $19.75/hr

Sort, organize and maintain office records. * Assist with new patient enrollments as necessary. * Assist with various insurance/billing reports as necessary. * May assist with patient drug testing ...

Countryside Mental Health

Medical Records Clerk

Topeka, KS · On-site

$15 - $18.50/hr

Perform miscellaneous duties pertaining to medical records and assist business office personnel as required/directed. Assist with obtaining Medicare Certifications and Recertification's timely ...

Acadia Healthcare

Office Assistant

Wichita, KS

$15 - $19.75/hr

Sort, organize and maintain office records. * Assist with new patient enrollments as necessary. * Assist with various insurance/billing reports as necessary. * May assist with patient drug testing ...

Acadia Healthcare

Office Assistant

Wichita, KS · On-site

$16.50 - $21.75/hr

Sort, organize and maintain office records. * Assist with new patient enrollments as necessary. * Assist with various insurance/billing reports as necessary. * May assist with patient drug testing ...

Astec

HR Coordinator

Parsons, KS · On-site

$19.25 - $25.25/hr

They will assist HR managers with recruitment, maintain employee records, assist with payroll processing and provide administrative support to all employees. Location: Parsons, KS Key Deliverables

New

Sevita

Medical Records Coordinator

Winfield, KS · On-site

$14.50 - $18.75/hr

Maintain files and individual records by updating and filing data upon receipt of information Initiate records for new individuals served and create a computer index * Assist in copying and ...

New

Astec Industries

HR Coordinator

Parsons, KS · On-site

$19.25 - $25.25/hr

They wills assist HR managers with recruitment, maintain employee records, assist with payroll processing and provide administrative support to all employees. Location: Parsons, KS Key Deliverables

New

Astec Industries

HR Coordinator

Parsons, KS · On-site

$19.25 - $25.25/hr

They wills assist HR managers with recruitment, maintain employee records, assist with payroll processing and provide administrative support to all employees. Location: Parsons, KS Key Deliverables

New

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All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Kansas

Records Assistant information

See Kansas salary details

$7

$16

$27

How much do records assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for records assistant in Kansas is $16.56, according to ZipRecruiter salary data. Most workers in this role earn between $13.70 and $18.03 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Kansas?

The most popular types of Records jobs in Kansas are:

What are popular job titles related to Records Assistant jobs in Kansas?

For Records Assistant jobs in Kansas, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Kansas look for?

The top searched job categories for Records Assistant jobs in Kansas are:

What cities in Kansas are hiring for Records Assistant jobs?

Cities in Kansas with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Kansas as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $34,447 per year, or $16.6 per hour.

Medical Records Scanning Clerk

MedHQ

Andover, KS • On-site

$14.75 - $18/hr

Other

Re-posted 28 days ago

Job description

Hospital Medical Records Scanning Clerk

Location: On-site Facility Department: Revenue Cycle / Patient Financial Services Employment Type: Full-Time

Position Summary:

The Medical Records Scanning Clerk is responsible for accurately preparing, scanning, indexing, and maintaining patient medical records in the electronic health record (EHR) system. This role ensures all documents are properly digitized, organized, and accessible while maintaining strict confidentiality and compliance with healthcare regulations.

Key Responsibilities:

  • Prepare medical records for scanning by sorting, organizing, and removing staples or bindings
  • Scan patient documents into the EHR system with a high level of accuracy and efficiency
  • Index and label scanned documents correctly to ensure easy retrieval
  • Perform quality checks to ensure all scanned images are clear, complete, and properly oriented
  • Maintain confidentiality of patient information in accordance with HIPAA guidelines
  • Retrieve and refile records as needed
  • Review and prepare H&P documents for scheduled procedures
  • Train new staff on scanning guidelines
  • Identify and report any discrepancies or missing information in medical records
  • Assist with record retention, storage, and destruction processes per policy
  • Collaborate with clinical and administrative staff to ensure timely document processing
  • Maintain scanning equipment and report technical issues as needed

Qualifications:

High school diploma or equivalent required Prior experience in a healthcare or medical records environment preferred Familiarity with electronic health record (EHR) systems is a plus Basic computer skills, including data entry and document management systems Strong attention to detail and organizational skills Ability to handle sensitive information with discretion Effective time management and ability to meet deadlines

Skills & Competencies:

Accuracy and attention to detail Strong organizational skills Ability to work independently and as part of a team Basic problem-solving skills Good communication skills

Requirements:

In hospital administrative office Prolonged periods of sitting and working at a computer May require occasional lifting of file boxes (up to 25 lbs)

Schedule:

Full time Monday - Friday hours 6:00 am to 6:00 pm

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