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Receptionist Coordinator Jobs in Bothell, WA (NOW HIRING)

Erickson Laboratories Inc.

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Medical Office Receptionist

Seattle, WA · On-site

$24/hr

Ocularist Office / Insurance Coordinator & Receptionist Company: Erickson Laboratories Location: Seattle, WA Job Type: Full-Time Pay: $24.00 per hour Position Overview Erickson Laboratories is a ...

Belcan

RECEPTIONIST(FRONT DESK**)

Everett, WA · On-site

$25.82/hr

Summary Role is as receptionist with a responsibility for greeting guests, visitors, and contractors, coordinating with their host to ensure they are met and can enter the site Responsibilities:

BCforward

Receptionist

Redmond, WA · On-site

$19.80/hr

... coordination experience 2+ years event coordination experience Preferred Qualifications Experience using office collaboration tools (Skype, Cisco SX80 and CX5000 video conference systems) 3+ years ...

Brush Dental

Dental receptionist / admin

Seattle, WA · On-site

$25 - $35/hr

Daily duties include greeting dental patients, managing phone inquiries, coordinating the schedule ... Title Dental receptionist / admin Position Summary: A dental office is seeking a full-time Dental ...

R & W Group

Law firm Receptionist

Seattle, WA

$50K - $60K/yr

Are you a Receptionist? Do you have law firm experience? Are you in Seattle? Would you like to work ... Experience coordinating events is a plus. * Proficiency with Microsoft Office Suite and Windows ...

MSRcosmos LLC

Front Desk Receptionist

Everett, WA · On-site

$16.50 - $21.25/hr

The Receptionist is responsible for managing front-desk operations and providing a welcoming ... Greet and assist guests, visitors, and contractors while coordinating with their site hosts.

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Receptionist Coordinator information

What is a receptionist coordinator?

Receptionist Coordinators are professionals who manage the front desk operations of an organization while also coordinating administrative tasks. They greet visitors, answer phones, schedule appointments, and often oversee other reception staff. Their role involves maintaining a welcoming environment, handling inquiries, and supporting various departments with clerical duties. Receptionist Coordinators are essential for ensuring efficient communication and smooth day-to-day operations within a company.

What are the key skills and qualifications needed to thrive as a receptionist coordinator, and why are they important?

To thrive as a Receptionist Coordinator, you need strong organizational abilities, multitasking skills, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with phone systems, scheduling software, Microsoft Office Suite, and customer relationship management (CRM) tools is typically required. Excellent interpersonal communication, problem-solving, and a friendly, professional demeanor are standout soft skills in this role. Together, these skills ensure efficient front-desk operations, positive client experiences, and seamless coordination within the workplace.

What are some common challenges faced by receptionist coordinators and how can they be managed effectively?

Receptionist Coordinators often juggle multiple responsibilities simultaneously, such as managing front desk operations, handling phone inquiries, and coordinating with various departments. One common challenge is maintaining composure during busy periods while delivering excellent customer service. Effective time management, strong communication skills, and utilizing organizational tools can help manage these demands. Building good relationships with team members also makes it easier to delegate tasks and address urgent issues promptly.

What is the difference between Receptionist Coordinator vs Receptionist?

AspectReceptionist CoordinatorReceptionist
Primary RoleOversees front desk operations, manages scheduling, and coordinates communication between departments.Greets visitors, answers phones, and handles basic administrative tasks.
Required CredentialsHigh school diploma; some roles may prefer administrative or customer service experience.High school diploma typically sufficient; customer service skills essential.
Work EnvironmentOffice setting, often in healthcare, corporate, or educational institutions.Front desk or reception area in various industries.
Employer UsageUsed in organizations requiring coordination and supervision of front desk activities.Common in customer-facing roles across industries.

In summary, a Receptionist Coordinator typically has additional responsibilities involving supervision and coordination, requiring slightly more experience or skills, while a Receptionist focuses on direct customer interaction and basic administrative duties.

What are the most commonly searched types of Receptionist jobs in Bothell, WA?

The most popular types of Receptionist jobs in Bothell, WA are:

What cities near Bothell, WA are hiring for Receptionist Coordinator jobs?

Cities near Bothell, WA with the most Receptionist Coordinator job openings:

Receptionist Coordinator jobs near you
Infographic showing various Receptionist Coordinator job openings in Bothell, WA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution.

Medical Office Receptionist

Erickson Laboratories Inc.

Seattle, WA • On-site

$24/hr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 22 hours ago

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Job description

Ocularist Office / Insurance Coordinator & Receptionist

Company: Erickson Laboratories
Location: Seattle, WA
Job Type: Full-Time
Pay: $24.00 per hour

Position Overview

Erickson Laboratories is a small, specialized medical practice seeking an experienced, personable, compassionate, and highly organized Office / Insurance Coordinator & Receptionist to join our team.

This role is ideal for someone who thrives in a patient-focused healthcare environment, communicates effectively, and takes initiative without requiring constant supervision. As the first point of contact for our patients—many of whom have low vision or blindness—you will play a vital role in providing exceptional service and supporting our clinical team.

If you are dependable, detail-oriented, and enjoy helping a medical office operate efficiently, we encourage you to apply.

Key Responsibilities

Insurance & Administrative Coordination

  • Request prior authorizations and prescriptions for upcoming services and appointments
  • Maintain patient demographics and prosthetic eye information within the electronic practice management system
  • Send and receive medical records, correspondence, and documentation via phone, email, mail, and fax
  • Prepare patient receipts, letters, and basic reports using standard office software
  • Monitor office supplies and notify management when reordering is needed

Scheduling & Reception

  • Schedule, confirm, and manage patient appointments
  • Maintain cancellation and waitlists while filling schedule openings promptly
  • Answer incoming calls and route messages appropriately
  • Welcome patients and visitors in a professional and friendly manner
  • Check patients in and coordinate communication with providers regarding patient readiness

Patient Assistance

  • Escort patients safely between the waiting room, examination rooms, restroom, and building lobby
  • Assist patients with low vision or blindness as needed
  • Provide wheelchair assistance when necessary
  • Prepare and sanitize examination rooms after each patient visit

Additional Duties

  • Travel to the Tacoma satellite office once per month
  • Support daily office operations and assist with additional administrative tasks as needed

Qualifications

  • Previous experience in a medical office, healthcare administration, insurance coordination, reception, or related role preferred
  • Strong multitasking abilities in a busy healthcare environment
  • Exceptional attention to detail and organizational skills
  • Self-motivated with the ability to work independently
  • Excellent verbal and written communication skills
  • Professional, compassionate, and patient-focused demeanor
  • Strong problem-solving abilities
  • Ability to work collaboratively in a small team environment
  • Proficiency with Microsoft Word, Excel, and general computer applications
  • Ability to learn new software and systems quickly

What Makes You a Great Fit

  • Friendly, empathetic, and professional
  • Reliable and dependable
  • Proactive and able to identify needs before being asked
  • Comfortable interacting with patients who have specialized medical needs
  • Committed to providing exceptional patient experiences
  • Adaptable and capable of balancing multiple priorities

Why Join Erickson Laboratories?

  • Meaningful work supporting patients with specialized ocular prosthetic needs
  • Supportive and close-knit team environment
  • Opportunity to make a direct impact on patient care and office success
  • Consistent daytime work schedule
  • A workplace where initiative, reliability, and compassion are highly valued

Paid Time Off & Office Closures

Employees enjoy paid time off during major office closures and holidays, including:

  • New Year's Day
  • Memorial Day
  • Independence Day (July 4th)
  • Labor Day
  • Thanksgiving
  • Christmas

Join Erickson Laboratories and become part of a dedicated team providing exceptional care and support to patients throughout the Pacific Northwest.

Company Description

Erickson Laboratories, Inc., is located in beautiful Downtown Seattle. We are a small company with a long history of creating custom ocular prosthetics for pediatrics and adults who have lost an eye or eyes to disease, accident, enucleation or evisceration. We custom fabricate: Ocular prosthetics, Scleral cover shells, and Therapeutic conformers. We focus on restoratively serving patients in a positive, caring and uplifting manner.