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Reception Assistant Jobs in Virginia (NOW HIRING)

New Kent County Schools

Reception

New Kent, VA · On-site

$15.25 - $19.25/hr

Position Type: Administrative Assistant/Secretary Date Posted: 4/27/2026 Location: New Kent Middle School Date Available: 08/17/2026 Office Location: New Kent Middle School Front Door 10 month ...

Granite and Marble Express

Be Seen First

Reception

Chantilly, VA · On-site

$18 - $20/hr

The ideal candidate will provide a welcoming first impression, manage daily front desk operations, and assist clients with professionalism and care with strong communication skill. There is always ...

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Granite and Marble Express

Be Seen First

Reception

Chantilly, VA · On-site

$18 - $20/hr

The ideal candidate will provide a welcoming first impression, manage daily front desk operations, and assist clients with professionalism and care with strong communication skill. There is always ...

New

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What jobs make $3,000 a month without a degree?

Reception assistants typically earn less than $3,000 monthly, but roles such as sales representatives, administrative assistants, or skilled trades like electricians and HVAC technicians can reach or exceed this income without a college degree. These jobs often require on-the-job training, certifications, or technical skills, and may involve working in retail, customer service, or maintenance environments.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Virginia? The most popular types of Reception jobs in Virginia are:
What cities in Virginia are hiring for Reception Assistant jobs? Cities in Virginia with the most Reception Assistant job openings:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Virginia as of May 2026, with employment types broken down into 78% Full Time, 21% Part Time, and 1% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Front Desk Reception

Front Desk Reception

Chesapeake Regional Medical Center

Chesapeake, VA

$13.75 - $17.50/hr

Other

Posted 22 days ago

Chesapeake Regional Healthcare rating

6.9

Company rating: 6.9 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

Front Desk Reception

Job Category: Administrative Support Requisition Number: FRONT002995

Posted: May 14, 2026

Full-Time

On-site Chesapeake, VA 23320, USA

Description

Major Job Functions:

  • Greet all patients entering the facility. Assist patients as needed by using wheelchair, etc.
  • Verify identity and purpose for their visit.
  • Ensure that all patients complete necessary forms in a timely manner and that a copy of their current insurance and identification cards are obtained, verified, corrected if needed and scanned in. Provide assistance with paperwork and instructions, if needed.
  • Update patient registration forms.
  • Administer special forms as required: Demographics, HIPAA Compliance & Financial Forms.
  • Ensure that patient completely reviews and signs Patient Safety Questionnaire and all other necessary authorizations.
  • Review the patient's answers on the forms to ensure the patient is cleared for the exam. Inquire and ask for details.
  • Update and ensure that all departments received required patient registration/script/order information. If missing, enter referring physician's information. Check the script and all pertinent information for accuracy.
  • Collect and record patient payments to ensure accurate accounting. Discuss monthly payment agreements and ABNs (for Medicare).
  • Count petty cash every opening and closing shift. Reconcile daily payments every evening for Billing Department.
  • Assist with incoming phone calls as necessary and transfer appropriately.
  • Call "no shows" or rescheduled appointments. Clean out the pending folder.
  • Schedule walk in X-Ray patients.
  • Maintain accurate documentation of all film and CD transfers. Instruct the patient to sign out films and CDs. Document the patient chart and scan the sign out form into the patient chart.
  • Ensure that reception area is neat and orderly at all times. Replace expired magazines for new magazines. Tidy the tables and chairs.
  • Contact patient transportation when necessary.
  • Assemble paperwork packets for the next day exams. Paperwork packets should be assembled based on scan.
  • Pertinent previous exams, studies, labs, films and reports should be present prior to or at the time of scheduled exam. If not, inquire from patient when and where previous studies are. Notify supervisor or pull applicable studies from online site.
  • Check previous day's paperwork to ensure the electronic version is saved prior to destroying the original.
  • CT preparation kits.

Qualifications:

  • High School Diploma
  • Previous healthcare experience and courses in medical terminology preferred.
  • Ability to operate copier, FAX machine, postage machine and computer.
  • Must have excellent organizational, communication and interpersonal skills.
  • Ability to set priorities and manage varying workload.

High School or better in General Studies.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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