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Reception Assistant Jobs in Tennessee (NOW HIRING)

SunSource

Executive Administrative Assistant

Bristol, TN · On-site

... lobby reception on a regular basis. * Run and maintain monthly reports for various departments ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

SunSource

Executive Administrative Assistant

Bristol, TN · On-site

... lobby reception on a regular basis. * Run and maintain monthly reports for various departments ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Paz Tax Llc

Receptionist / Admin Assistant

Nashville, TN · On-site

$10/hr

Assisting with a variety of administrative tasks including copying, faxing and taking notes. Assist ... Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Acadia Healthcare

Administrative Assistant

Memphis, TN · On-site

$16 - $21.75/hr

May cover the reception desk when required. * Calendar management, schedule appointments, update calendars and arrange staff meetings OTHER FUNCTIONS: * Perform other functions and tasks as assigned.

Acadia Healthcare

Administrative Assistant

Memphis, TN · On-site

$16 - $21.75/hr

May cover the reception desk when required. * Calendar management, schedule appointments, update calendars and arrange staff meetings OTHER FUNCTIONS: * Perform other functions and tasks as assigned.

One GI, LLC

Medical Office Assistant

Murfreesboro, TN

$33K - $40K/yr

Medical Office Assistant Location: 1115 Dow Street, Suite B, Murfreesboro, TN Employment Type ... Maintain an organized and professional front desk and reception area. * Travel to other clinic ...

New

One GI

Medical Office Assistant

Murfreesboro, TN · On-site

$33K - $40K/yr

Medical Office Assistant Location: 1115 Dow Street, Suite B, Murfreesboro, TN Employment Type ... Maintain an organized and professional front desk and reception area. * Travel to other clinic ...

New

The US Oncology Network

Medical Assistant

Nashville, TN · On-site

$17.25 - $22/hr

As a Medical Assistant at SCRI Oncology Partners, you will work directly alongside our physicians ... Performs other administrative duties, i.e. typing, filing faxing reception, etc, as requested by ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Tennessee? The most popular types of Reception jobs in Tennessee are:
What cities in Tennessee are hiring for Reception Assistant jobs? Cities in Tennessee with the most Reception Assistant job openings:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Administrative Assistant

AIRTECH INTERNATIONAL INC

Springfield, TN

$17 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Airtech International is looking for a dependable and organized Administrative Assistant to support daily office operations at our Springfield facility. This role combines routine administrative tasks with opportunities to assist across the office, events, and team projects. The ideal candidate is organized, proactive, and enjoys helping a busy team stay on track and succeed.

ROLE SNAPSHOT

Our office is collaborative and fast-moving. While this role has core responsibilities, priorities can shift throughout the day. The person in this position should be comfortable staying organized, adjusting as needed, and taking initiative to keep things running smoothly. We’re looking for someone who enjoys being helpful, notices what needs to be done, and takes pride in supporting a busy team.

WHAT YOU'LL DO

Office & Administrative Support

  • Greet visitors and provide reception coverage as needed
  • Manage office supplies, inventory, and daily mail distribution
  • Assist with daily office operations and administrative tasks for leadership and team members

Employee Events & Engagement Support

  • Plan and coordinate logistics for employee events, celebrations, and company-sponsored activities
  • Assist with execution of employee lunches, parties, and recognition events

General Administrative Support

  • Prepare, copy, scan, and file documents as directed
  • Provide additional administrative support to keep the office organized and running smoothly

WHAT WE'RE LOOKING FOR

Required

  • High School Diploma or GED
  • Administrative or office support experience
  • Proficiency with Microsoft Office (Word, Excel, Outlook)
  • Organized and able to manage multiple tasks and priorities
  • Detail-oriented with strong follow-through
  • Friendly and professional with strong interpersonal and customer service skills

Preferred

  • Experience supporting office operations in a manufacturing or plant environment
  • Experience helping plan or coordinate events or office activities

APPLICATION TIP

When applying, please include a short note telling us why this role interests you and why you feel you would be a good fit.

WE HIRE YOU TO RETIRE YOU:

Airtech is a family-owned global leader in materials used to manufacture high-performance composite parts. Since 1973, we’ve proudly supported industries like aerospace, automotive, marine, green energy, and recreational sports – helping create lighter, stronger, and greener components.

At Airtech, you’ll join a global family that values long-term employment, internal promotion, and personal and professional growth. Safety is our top priority, and we work hard to ensure every employee goes home safely every day.

We offer a competitive compensation package that includes medical, dental, and vision benefits; paid vacation and holidays; and a fully funded retirement plan.

Learn more about us at www.airtechjobs.com.

Airtech International is an Equal Opportunity Employer.

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