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Reception Assistant Jobs in Tennessee (NOW HIRING)

Puttshack

Host / Hostess / Reception

Nashville, TN · On-site

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Nashville, TN · On-site

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Puttshack

Host / Hostess / Reception

Nashville, TN

Greet guests with positive energy and get them excited to play * Assist with general cleanliness of the reception, cloakroom, and guest services area * Assist guests with checking in their belongings ...

Acadia Landscape Co.

Admin Assistant

Knoxville, TN

$17.25 - $23.25/hr

... Reception/front desk Answer incoming calls and respond to email inquiries Administrative assistant to the company owner Accounts payable & accounts receivable support Other duties & projects as ...

TRITON STONE

Design Sales Assistant.

Knoxville, TN · On-site

$16 - $18/hr

Design Assistant Company Overview: Triton Stone Group is a leading U.S. distributor and importer of ... Cover the reception desk for lunches Requirements & Qualifications: * HS Diploma or GED required ...

NVA

Veterinary Assistant/Receptionist

Jefferson City, TN · On-site

$13.75 - $17.25/hr

Veterinary Assistant Duties and Responsibilities: * Prep and assist in diagnostic, medical, and ... Answer phones and perform other reception duties as needed by the hospital * Demonstrate ...

Attorney Banks Law Office

Legal Assistant

Memphis, TN · On-site

Maintain a clean and professional reception area. Client Intake * Conduct new client intake ... Legal Assistant Duties * Maintain electronic and physical case files. * Request and organize ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in Tennessee?

The most popular types of Reception jobs in Tennessee are:

What cities in Tennessee are hiring for Reception Assistant jobs?

Cities in Tennessee with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Tennessee as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Seasonal Guest Reception Representative

Hilton Grand Vacations, Inc.

Sevierville, TN • On-site

$11.50 - $14/hr

Part-time

Posted 28 days ago

Hilton Grand Vacations rating

6.8

Company rating: 6.8 out of 10

Based on 150 frontline employees who took The Breakroom Quiz

9th of 21 rated holiday rentals

Job description


As a season Part-Time Guest Reception Representative, you will be the first point of contact for our guests, creating a warm and welcoming atmosphere. Your role is crucial in ensuring a seamless and memorable experience for our guests, from check-in to check-out. You will have the opportunity to work in a vibrant and diverse team, contributing to the overall success of our resort.
Responsibilities
  • Greet and welcome guests, ensuring a friendly and efficient check-in process.
  • Answer guest inquiries and provide accurate information about resort amenities and local attractions.
  • Process guest reservations, handle payments, and manage guest accounts.
  • Address guest requests and concerns promptly, ensuring a high level of satisfaction.
  • Maintain a clean and organized reception area, ensuring a pleasant guest experience.
  • Collaborate with other departments to coordinate guest services and special requests.
  • Handle guest feedback and suggestions, contributing to continuous improvement.
  • Stay updated on resort promotions and packages to offer guests the best options.
  • Assist with basic administrative tasks, such as filing and record-keeping.

Qualifications
  • Must be willing to travel between sites
  • High school diploma or equivalent; relevant college education preferred.
  • Previous experience in a customer service or hospitality role is an asset.
  • Excellent communication and interpersonal skills, with a focus on guest satisfaction.
  • Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
  • Strong organizational skills and attention to detail.
  • Proficiency in using computer systems and hospitality software.
  • Flexibility to work various shifts, including weekends and holidays.
  • A positive and friendly attitude, with a passion for delivering exceptional service.
  • Willingness to learn and adapt to new procedures and protocols.
  • Basic knowledge of the local area and attractions is beneficial.

What Hilton Grand Vacations employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Hilton Grand Vacations logo

About Hilton Grand Vacations

Sourced by ZipRecruiter

Hilton Grand Vacations Inc. (HGV) is based in Orlando, Florida, and operates in the hospitality industry, specifically in the sector of vacation ownership. The company is committed to providing high quality, professionally managed, and flexible vacation ownership options to its customers. Hilton Grand Vacations sprung from the reputable Hilton Hotels brand, which was founded in 1919 by Conrad Hilton. The company's mission is to put the world on vacation, offering destinations and experiences that go beyond the traditional hotel stay.

Industry

Traveler accommodation

Company size

5,001 - 10,000 Employees

Headquarters location

Orlando, FL, US

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