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Reception Assistant Jobs in Oregon (NOW HIRING)

Urban Restaurant Group

Host

Hillsboro, OR

$16.30/hr

Operational Efficiency: Assist in maintaining the cleanliness and organization of the guest reception area, manage dining menus, and ensure all front-of-house materials are up-to-date and well ...

CODA INC

Certified Medical Assistant

Beaverton, OR

$23 - $25/hr

Perform administrative support tasks including inventory, phone answering, and patient reception ... Current Certified Medical Assistant credential from an accredited CMA program * Basic Life Support ...

CODA INC

Certified Medical Assistant

Beaverton, OR · On-site

$23 - $25/hr

Perform administrative support tasks including inventory, phone answering, and patient reception ... Current Certified Medical Assistant credential from an accredited CMA program * Basic Life Support ...

City of Salem

Office Assistant

Salem, OR · On-site

$23.14 - $28.16/hr

The Office Assistant positions is a part-time positions (18 hours per week). The position will ... A high school diploma or GED, and two (2) years of experience in general clerical/reception work ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Oregon? The most popular types of Reception jobs in Oregon are:
What cities in Oregon are hiring for Reception Assistant jobs? Cities in Oregon with the most Reception Assistant job openings:
Reception Assistant jobs near you
Admin Assistant-Customer Service Support

Admin Assistant-Customer Service Support

Rogue Valley Door, Inc.

Grants Pass, OR • On-site

$19 - $21/hr

Part-time

Posted 9 days ago

Job description

We are seeking a highly organized, professional, and service-oriented Administrative Assistant – Customer Service Support to join our team. This position provides essential administrative, front office, and customer service support to ensure smooth daily operations in a fast-paced manufacturing environment. This is a part-time position.

As the first point of contact for visitors, customers, vendors, and employees, this role plays an important part in creating a welcoming and professional workplace experience. The ideal candidate is dependable, detail-oriented, and skilled at managing multiple priorities while supporting leadership, office operations, and customer service needs. Pay is DOE.

Key Responsibilities

Administrative & Office Support

  • Provide administrative support to leadership and various departments.

  • Manage front office operations, incoming calls, visitor interactions, and general inquiries.

  • Maintain office records, phone directories, files, spreadsheets, and administrative documents.

  • Coordinate office supplies, mail, packages, and general office organization.

  • Assist with reports, data entry, document preparation, and special projects.

Visitor, Meeting & Executive Support

  • Coordinate customer, vendor, and visitor experiences from arrival through departure.

  • Schedule meetings, prepare conference rooms, and coordinate meeting logistics.

  • Arrange catering, refreshments, visitor materials, travel details, and accommodations.

  • Support company events, employee activities, and workplace engagement initiatives.

Office Culture & Facility Coordination

  • Assist with employee appreciation events, celebrations, recognition activities, and communications.

  • Coordinate office-related vendors and services.

  • Help maintain a professional, organized, and welcoming workplace environment.

Customer Service Backup Support

  • Provide administrative support to the Customer Service team during peak periods or absences.

  • Assist with order entry, customer files, product information, and customer communications.

  • Support customer service representatives with administrative tasks as needed.

Additional Administrative Support

  • Assist with expense documentation, receipts, purchasing records, and basic tracking activities.

  • Support occasional local errands, post office runs, company vehicle coordination, and business-related transportation needs.

Qualifications

  • High school diploma or equivalent required; associate degree or related experience preferred.

  • 2+ years of experience in administrative support, office coordination, reception, or customer service preferred.

  • Experience in manufacturing, distribution, or building products environments is a plus.

  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).

  • Strong working knowledge of QuickBooks.

  • ERP/MRP system experience preferred but not required.

  • Excellent organizational skills and attention to detail.

  • Strong communication skills and professional interpersonal abilities.

  • Ability to manage competing priorities in a fast-paced environment.

  • Valid driver’s license with ability to perform occasional business-related errands.

Ideal Candidate

The successful candidate will be:

  • Organized and dependable

  • Professional and customer-focused

  • Comfortable interacting with employees, customers, vendors, and leadership

  • Detail-oriented with strong follow-through

  • Adaptable, proactive, and able to work independently

Work Environment

This position works primarily in a professional office setting with regular interaction across customer service, operations, production, sales, and executive leadership. Occasional local travel may be required for business-related coordination activities.

Physical Requirements: Ability to sit, stand, move throughout office and facility areas, and occasionally lift or carry packages, supplies, or event materials up to 25 lbs.