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Reception Assistant Jobs in Oregon (NOW HIRING)

CASCADA PDX LLC

Hotel Reception Desk Agent

Portland, OR · On-site

$14.75 - $18.75/hr

Description Guest Service Agent Cascada Thermal Springs and Hotel, Portland, Oregon Full-Time/Part-Time Available Reports to: Front Office Manager/Assistant Front Office Manager About Us: Cascada

SERA Architects Inc

Part-Time Office Assistant

Portland, OR

$17.75 - $23.25/hr

Description Summary Under the supervision of the Director of Risk Management, the Office Assistant provides exceptional guest service experience to our guests and visitors, maintains kitchen and

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RGBSI

Administrative assistant

Beaverton, OR · On-site

$18.75 - $25.50/hr

Company Description Retail Job Description Job Title: Administrative Assistant / Executive assistant Location: Beaverton, OR Duration : 12 Months contract Duties: The nature of the work is focused on

RGBSI

Administrative assistant

Beaverton, OR · On-site

$18.75 - $25.50/hr

Company Description Retail Job Description Job Title: Administrative Assistant / Executive assistant Location: Beaverton, OR Duration : 12 Months contract Duties: The nature of the work is focused on

NEIGHBORHOOD HEALTH CENTER

Admin / Receptionist

Tigard, OR · On-site

$21.07 - $27.41/hr

Who We Are: Neighborhood Health Center is a non-profit organization local to Portland, OR serving underserved patients in the areas of primary care, internal medicine, dental services and more. Our

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Oregon? The most popular types of Reception jobs in Oregon are:
What cities in Oregon are hiring for Reception Assistant jobs? Cities in Oregon with the most Reception Assistant job openings:
Reception Assistant jobs near you
ON CALL RECEPTION AMBASSADOR

ON CALL RECEPTION AMBASSADOR

SELF ENHANCEMENT INC

Portland, OR • On-site

$20 - $23.08/hr

Full-time

Posted 13 days ago

Job description

The On Call Reception Ambassador at the Tony Hopson, Sr. Center for Self Enhancement (SEI) holds a high-profile public relations role, responsible for creating a positive first impression for visitors, staff, students, and parents. This pivotal position oversees all front office functions and maintains the decorum of the lobby area for SEI/Community & Family Programs. This role supports SEI's Administrative and Facilities Departments and reports to the Facilities Manager. Standard hours are Monday through Friday, 8:30 AM - 5:00 PM with weekend availability for specialty events. This is an on call position
Primary Responsibilities:
  • Customer Service Excellence:
  • Greet and direct visitors, parents, students, and staff with professionalism and warmth.
  • Answer phones, assist with inquiries about the Agency, and transfer calls to appropriate staff members. Distribute brochures or information as requested by visitors.
  • Administrative Support:
  • Perform a variety of clerical duties, including calendar management and meeting preparation/scheduling.
  • Technology and Program Management:
  • Learn and manage various programs such as Van Request, Hop Cards, Amazon orders, and Conference Room Tech support.
  • Coordinate and support the scheduling and technical needs of conference rooms.
  • Facilities and Equipment Coordination:
  • Responsible for opening and closing of the building each day, ensuring the building is secure and the alarm is set.
  • Manage van reservations, ensuring all bookings are complete, valid, and accurate for key check-in and check-out.
  • Visitor and Staff Support:
  • Maintain all visitor sign-ins and coordinate with facilities to ensure the cleanliness and organization of the staff lounge, including managing printer and copier supplies.

  • Strong interpersonal and communication skills.
  • Ability to learn and manage various programs and systems.
  • Excellent organizational and multitasking abilities.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Previous experience in a high-profile customer service or administrative role preferred.
  • Commitment to the mission and values of SEI.
  • Associate degree in a related field desired. Experience directly related to the job duties may be substituted for education requirement.
  • Minimum of 2 years of office receptionist experience
  • Familiarity with Self Enhancement and/or social services environments ideal.
  • Proven ability to perform under pressure while effectively & efficiently handle multiple simultaneous complex tasks and projects
  • Excellent writing skills to include proper grammar, report writing/formatting, proofreading and editing
  • Proven effective interpersonal communication skills including the ability to effectively interface with all levels of cultures and people.
  • Must have current and valid state driver's license, in good standing with no insurability restrictions and must be insurable under SEI's auto insurance policy.

Note: This job description may change as programming evolves. SEI management reserves the right to amend this description at any time -.01082025V1

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