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Reception Assistant Jobs in New York (NOW HIRING)

Maxime's

Administrative Assistant

New York, NY · On-site

$28/hr

Reporting to the Reception Manager, the Receptionist delivers exceptional reception and hosting services, ensuring an elevated and seamless member experience while upholding Maxime's standards. What ...

Exos

Reception Associate

New York, NY

$17 - $22/hr

Greet and welcome new fitness center members, assist with membership enrollment and front desk operations * Coordinate with Manager to ensure accurate payroll * Assist and provide information for ...

EXOS

Reception Associate

Manhattan, NY · On-site

$17 - $22/hr

Greet and welcome new fitness center members, assist with membership enrollment and front desk operations * Coordinate with Manager to ensure accurate payroll * Assist and provide information for ...

Robert Half

Administrative Assistant

Bronx, NY · On-site

$20.90 - $24.20/hr

We are looking for a bilingual Administrative Assistant to support daily front-office operations ... Serve as the primary reception and administrative support presence for a large office, responding ...

New

Exos

Reception Associate

New York, NY · On-site

$17 - $22/hr

Greet and welcome new fitness center members, assist with membership enrollment and front desk operations * Coordinate with Manager to ensure accurate payroll * Assist and provide information for ...

The Fedcap Group

Administrative Assistant

New York, NY

$19.24 - $20.20/hr

Provide participant reception services, including. greeting participants, answering, and directing ... * Assist in scheduling participant appointments. * Maintain participant medical documents ...

Fedcap

Administrative Assistant

New York, NY

$19.24 - $20.20/hr

Provide participant reception services, including. greeting participants, answering, and directing ... * Assist in scheduling participant appointments. * Maintain participant medical documents ...

The Fedcap Group

Administrative Assistant

Manhattan, NY · On-site

$19.24 - $20.20/hr

Provide participant reception services, including. greeting participants, answering, and directing ... * Assist in scheduling participant appointments. * Maintain participant medical documents ...

Easterseals

Administrative Assistant

New York, NY · On-site

$19.24 - $20.20/hr

Provide participant reception services, including. greeting participants, answering, and directing ... * Assist in scheduling participant appointments. * Maintain participant medical documents ...

The Fedcap Group

Administrative Assistant

New York, NY

$19.24 - $20.20/hr

Provide participant reception services, including. greeting participants, answering, and directing ... * Assist in scheduling participant appointments. * Maintain participant medical documents ...

The Fedcap Group

Administrative Assistant

Manhattan, NY · On-site

$19.24 - $20.20/hr

Provide participant reception services, including. greeting participants, answering, and directing ... * Assist in scheduling participant appointments. * Maintain participant medical documents ...

The Fedcap Group

Administrative Assistant

Manhattan, NY · On-site

$19.24 - $20.20/hr

Provide participant reception services, including. greeting participants, answering, and directing ... * Assist in scheduling participant appointments. * Maintain participant medical documents ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in New York?

The most popular types of Reception jobs in New York are:

What cities in New York are hiring for Reception Assistant jobs?

Cities in New York with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in New York as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant

Maxime's

New York, NY • On-site

$28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Maxime’s is a private member’s club by entrepreneur Robin Birley, located on the Upper East Side in Manhattan, New York City.

We are seeking a friendly and professional Receptionist to join our team. Reporting to the Reception Manager, the Receptionist delivers exceptional reception and hosting services, ensuring an elevated and seamless member experience while upholding Maxime’s standards.

What We Offer:

  • Comprehensive Benefits Plan — medical, dental, vision & life insurance
  • Generous Paid Time Off — significant vacation days & personal days
  • 401k Retirement Savings Plan with Company Match
  • Pre-Tax Commuter Benefits
  • Work-Life & Wellness Platform
  • Retail, Restaurant & Activities Discounts
  • Freshly Prepared Staff Meal on each shift
  • Uniform & Dry Cleaning Provided
  • And more exclusive perks!

What we're looking for:

The essential functions include, but are not limited to the following and may change or be adjusted at any time:

  • Ensure smooth and efficient running of reception operations.
  • Welcome members and guests warmly, always using correct name/title.
  • Maintain thorough knowledge of club policies and ensure adherence by members and guests.
  • Monitor and maintain accurate signing-in procedures for all visitors.
  • Manage bookings, guest lists, and function sheets with attention to detail.
  • Direct guests appropriately and coordinate arrivals to ensure smooth flow.
  • Handle reservations, calls, and email correspondence professionally.
  • Manage and resolve guest enquiries and issues calmly and efficiently.
  • Ensure all reception communications are handled promptly and accurately.
  • Maintain cleanliness and organization of reception and cloakroom.
  • Support enforcement of dress code and club policies in a professional manner.
  • Liaise with internal teams to coordinate service delivery.
  • Consistently demonstrate warmth and professionalism in all interactions.

Reception Ambience

  • Maintain high standards of presentation and cleanliness.
  • Ensure appropriate lighting, music, and temperature.
  • Monitor operational details such as canopy use and guest flow.
  • Handle alarms or escalate issues when necessary.

Minimum qualifications (education, experience, skills) 

  • Minimum 2+ years in luxury hospitality or similar role.
  • Strong customer service and communication skills.
  • Ability to multitask and remain composed under pressure.
  • Strong organizational and attention-to-detail skills.
  • Knowledge of reception systems.

What you’ll be doing:

You’ll be working as part of an established team delivering exceptional experiences daily. With career progression opportunities, premium benefits, and unmatched exposure, this role is for committed and ambitious individuals who want to become a part of something truly unique in New York City’s private member’s club scene.

*This position requires regular standing, walking, and occasional lifting as part of normal restaurant operations. Reasonable accommodations will be made for qualified individuals with disabilities. 
Maxime’s is proud to be an Equal Opportunity Employer.  We do not discriminate on the basis race, color, creed, religion, gender (including gender identity and expression), sexual orientation, marital status, pregnancy, childbirth or related condition, sexual and reproductive health decisions, ancestry, national origin, citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, status as a victim of domestic violence, sexual violence, or stalking, or any other legally protected status.  

#LI-SP1  

More detail about Maxime's part of Robin Birley Holdings, please visit https://culinaryagents.com/entities/704194-Maxime%2527s

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