ZipRecruiter

Log In

1

Reception Assistant Jobs in Appleton, NY (NOW HIRING)

Robert Half

Administrative Assistant

Depew, NY · On-site

$19 - $22/hr

We are looking for an Administrative Assistant to support daily front-office operations at our ... Prior experience in an administrative, reception, or front-office support role. * Strong customer ...

Sports Clips

Salon Coordinator

Buffalo, NY · On-site

$15.50/hr

Maintain a clean and organized reception area, including retail displays. * Handle financial transactions, including cash handling and processing credit card payments. * Assist in retail sales by ...

DePaul

Receptionist

Lockport, NY · On-site

$16 - $16.30/hr

... 5. Assist in scheduling appointments for residents as needed or requested by Supervisor.6. Maintains a neat and welcoming environment within the reception area.7. Documents accurate messages for ...

next page

Showing results 1-20

All JobsReception JobsReception Assistant JobsReception Assistant Jobs in Appleton, NY

Reception Assistant information

See Appleton, NY salary details

$7

$19

$35

How much do reception assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for reception assistant in Appleton, NY is $19.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.20 per hour, depending on experience, location, and employer.

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What cities near Appleton, NY are hiring for Reception Assistant jobs?

Cities near Appleton, NY with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Appleton, NY as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,208 per year, or $19.3 per hour.

Director of Reception/Administrative Assistant

Williamsville Suburban Nursing Home

Buffalo, NY

$16 - $20/hr

Full-time

Re-posted 12 days ago

Job description

Williamsville Suburban is seeking a Full-time Director of Reception/Administrative Assistant for its skilled nursing facility located in Williamsville, New York to be responsible for greeting clients and visitors to our nursing facility. You will be in charge of giving clients directions to various parts of the facility, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. You are responsible for ensuring covid-19 screening practices are maintained and enforced. You will also assist the Administrator with additional tasks including ordering of supplies, preparing orientation packets, and creating documents on Word or Excel. To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Outlook, Word and Excel. This position is for Monday through Friday 7 am -4 pm and must be willing to cover openings if unable to be filled by other staff including weekends.

Receptionist Responsibilities:

• Greet clients and visitors with a positive, helpful attitude.

• Assisting clients in finding their way around the facility.

 • Announcing clients as necessary.

• Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.

• Assisting with a variety of administrative tasks including copying, faxing, taking notes and making ordering supplies.

• Preparing meeting and training rooms.

• Answering phones in a professional manner, and routing calls as necessary.

• Sorting and distributing mail.

• Scheduling appointments.

• Performing ad-hoc administrative duties.

Receptionist Requirements:

• Excellent written and verbal communication skills.

• Competency in Microsoft applications including Outlook, Word and Excel.

• Prior experience as a receptionist or in related field is preferred.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.