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Reception Assistant Jobs in New York (NOW HIRING)

Leigh and Co.

Assistant Wedding Coordinator

Stamford, CT · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Leigh and Co.

Assistant Wedding Coordinator

New York, NY · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Clyde and Co LLP

Administrative Assistant

Manhattan, NY · On-site

$19.75 - $26.75/hr

Oversee Reception desk including answering phone and greeting visitors * Assist with new hire onboarding * Review and process operation invoices as needed * Check for incoming faxes and forward them ...

Clyde and Co LLP

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

Oversee Reception desk including answering phone and greeting visitors * Assist with new hire onboarding * Review and process operation invoices as needed * Check for incoming faxes and forward them ...

Primo Brands

Administrative Assistant

Stamford, CT · On-site

$24.96 - $28.88/hr

The Primo Brands Stamford based Front Desk Receptionist manages the organization's main reception ... Keeps visitors' appointments on schedule by notifying Executive Assistant of visitors' arrival ...

Primo Brands

Administrative Assistant

Stamford, CT · On-site

$24.96 - $28.88/hr

The Primo Brands Stamford based Front Desk Receptionist manages the organization's main reception ... Keeps visitors' appointments on schedule by notifying Executive Assistant of visitors' arrival ...

Addepar

Workplace Operations Assistant

New York, NY · On-site

$40K - $62K/yr

In this role, you will handle day-to-day front desk reception, process administrative requests, and ... Maintain reception desk coverage and assist with visitor management, workplace tickets, and ...

Gagosian

Gallery Assistant

New York, NY · On-site

Gagosian is hiring a full-time Gallery Assistant to join its New York City team. Gagosian seeks a ... M anage reception area, serving as the first point of contact and handling all incoming and ...

St. Barnabas

OHS Assistant

Bronx, NY · On-site

OHS Assistants perform clinical and reception responsibilities to ensure proper patient care for all employees and visiting parties within SBH Health System - St. Barnabas Hospital. * Education ...

St Barnabas Hospital

OHS Assistant

Bronx, NY

OHS Assistants perform clinical and reception responsibilities to ensure proper patient care for all employees and visiting parties within SBH Health System - St. Barnabas Hospital. * Education ...

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Reception Assistant information

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

Which reception assistant job pays the most?

Reception assistant roles typically offer salaries that vary based on location, experience, and employer. Generally, positions in larger organizations or in regions with a higher cost of living tend to pay more. Advanced skills or certifications can also lead to higher compensation in this field.

What are the most commonly searched types of Reception jobs in New York?

The most popular types of Reception jobs in New York are:

What cities in New York are hiring for Reception Assistant jobs?

Cities in New York with the most Reception Assistant job openings:

Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in New York as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Assistant Wedding Coordinator

Leigh and Co.

Smithtown, NY

$150/hr

Full-time

Posted 23 days ago

Job description

Position Overview

Leigh & Co. Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days.

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions. This position is ideal for individuals looking to gain hands-on wedding industry experience while working alongside experienced planning professionals.

This role is event-based and primarily consists of weekend weddings. Pay is $150 per event.

Under the direction of the Lead Planner, Assistant Wedding Planners may:

  • Assist with ceremony and reception setup according to the approved floor plan
  • Place decor items including signage, candles, favors, menus, place cards, and personal details
  • Ensure decor and event spaces remain clean, organized, and presentation-ready throughout the day
  • Welcome and direct vendors upon arrival
  • Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
  • Help manage guest flow and answer guest questions throughout the event
  • Monitor the reception timeline alongside the Lead Planner
  • Assist with room flips and reception transitions when applicable
  • Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
  • Assist with collecting personal items and ensuring designated decor is packed appropriately at the conclusion of the event
  • Support problem-solving efforts while maintaining a calm, professional demeanor
  • Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

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