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Reception Assistant Jobs in Indiana (NOW HIRING)

State of Indiana

Clerical Assistant

Plainfield, IN · On-site

$27K/mo

Clerical Assistant Date Posted: Jul 29, 2026 Requisition ID: 480895 Location: Plainfield, IN, US ... The Reception Diagnostic Center is a maximum‑security intake facility located in Plainfield ...

State of Indiana

Clerical Assistant

Plainfield, IN · On-site

$27K/mo

The Reception Diagnostic Center is a maximum-security intake facility located in Plainfield ... As a Clerical Assistant, you will be responsible for all duties and responsibilities associated ...

State of Indiana

Clerical Assistant

Plainfield, IN

$27K/mo

The Reception Diagnostic Center is a maximum‑security intake facility located in Plainfield ... As a Clerical Assistant, you will be responsible for all duties and responsibilities associated ...

Powers Health

Operational Assistant

East Chicago, IN · On-site

Position Summary The Operational Assistant provides administrative support to the Charge Nurses ... Provides front office reception; including patient scheduling, handles mail and updates office ...

New

Powers Health

Operational Assistant

East Chicago, IN · On-site

$17.50 - $24.50/hr

Position Summary The Operational Assistant provides administrative support to the Charge Nurses ... Provides front office reception; including patient scheduling, handles mail and updates office ...

New

Centurion

Medical Assistant PRN (81592)

Plainfield, IN · On-site

$18 - $25/hr

We are currently seeking a PRN Medical Assistant to join our team at Reception Diagnostic Correctional Facility located in Plainfield, Indiana. The Medical Assistant works under the direction of the ...

MTM Transit

Eligibility Assistant

Indianapolis, IN · On-site

$20/hr

The Eligibility Assistant provides daily administrative and reception support to the Program Director, Operations Manager, Mobility and ADA Assessment staff. Duties include general clerical, data ...

MTM Transit

Eligibility Assistant

Indianapolis, IN

$20/hr

The Eligibility Assistant provides daily administrative and reception support to the Program Director, Operations Manager, Mobility and ADA Assessment staff. Duties include general clerical, data ...

MTM Transit

Eligibility Assistant

Indianapolis, IN · On-site

$20/hr

The Eligibility Assistant provides daily administrative and reception support to the Program Director, Operations Manager, Mobility and ADA Assessment staff. Duties include general clerical, data ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a reception assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a reception assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a reception assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Indiana? The most popular types of Reception jobs in Indiana are:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Accounts Payable / Reception

G.W. Berkheimer Co., Inc.

Portage, IN • On-site

$17.75 - $22.25/hr

Full-time

Posted 12 days ago

Job description

Description
Position Summary:
The primary responsibility of this position is to provide daily processing and management of expense/vendor accounts payable for the Company, and to perform receptionist duties for the Company's headquarters facility. Vendor invoices are processed for payment by reviewing invoices, purchase orders, receiving documents and related documentation for accuracy and integrity.
Job Duties and Responsibilities:
1. Accounts Payable
  • Process vendor and expense invoices accurately and timely in accordance with company policies and established procedures.
  • Review invoices, purchase orders, receiving documents, and related records for completeness, accuracy, pricing, quantities, and proper authorization.
  • Research, document, and resolve invoice, pricing, quantity, and payment discrepancies by working with internal departments and vendors.
  • Analyze costs and supporting documentation prior to payment processing.
  • Perform account reconciliations and maintain accurate vendor records.
  • Complete daily, monthly, and year-end balancing and reconciliation activities.
  • Maintain organized paper and electronic accounts payable records while ensuring documentation accuracy and retention.
  • Prepare reports and provide information supporting accounting functions as requested.
  • Assist operations with vehicle and property insurance claim administration.
  • Provide backup support for other accounting department functions as needed.

2. Reception and Administrative Support
  • Serve as the first point of contact for visitors, customers, vendors, and callers while maintaining a professional and courteous demeanor.
  • Answer and direct incoming multi-line telephone calls accurately and efficiently.
  • Greet visitors, verify identification when required, issue visitor access, and notify appropriate personnel of arrivals.
  • Maintain visitor logs and assist with facility access and front desk security procedures.
  • Coordinate front desk activities and maintain an organized, professional reception area.
  • Maintain the Company's electronic In/Out board and assist with employee location tracking as appropriate.
  • Schedule and confirm appointments, meetings, and conference room reservations.
  • Maintain company calendars and assist with meeting coordination.
  • Sort, distribute, and process incoming and outgoing mail, packages, courier deliveries, and overnight shipments.
  • Perform copying, scanning, filing, data entry, emailing, and other administrative support functions.
  • Maintain office snack, beverage, and reception area supplies and coordinate replenishment as needed.
  • Provide general administrative support as needed.
  • Perform other duties as assigned.

Requirements
Minimum Qualifications:
• Associate degree in Accounting, Business Administration, or a related field preferred; equivalent education and experience may be considered.
• Three (3) or more years of accounts payable, accounting, administrative, or related office experience preferred.
• Strong organizational, prioritization, and time management skills with the ability to meet deadlines.
• Excellent attention to detail and commitment to accuracy.
• Strong analytical and problem-solving abilities.
• Ability to work independently while contributing effectively within a team environment.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to learn accounting software and other business systems.
• Professional customer service skills with the ability to interact effectively with employees, customers, vendors, and visitors.
Physical Demands:
Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
• Remain in a stationary position for extended periods while working at a computer.
• Frequently use hands and fingers to operate a keyboard, calculator, telephone, and other standard office equipment.
• Frequently communicate verbally and in writing with employees, vendors, customers, and visitors.
• Frequently read and interpret invoices, financial documents, reports, and electronic communications.
• Occasionally move throughout the office to assist visitors, retrieve files, distribute mail, or attend meetings.
• Occasionally lift, carry, push, or pull office supplies, files, and packages weighing up to 25 pounds.
• Ability to perform repetitive keyboarding, data entry, and calculator functions for extended periods.
• Ability to distinguish numbers, product codes, and financial information with a high degree of accuracy.
Working Conditions:
Work is performed in an open office setting with regular interruptions, multiple priorities, and moderate noise levels. Primarily seated work with frequent use of a computer and telephone, including prolonged periods of typing, reading and data entry. Regular interaction with employees, customers, vendors, delivery personnel, and visitors. Occasional overtime may be required to meet business or accounting deadlines.

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