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Reception Assistant Jobs in Indiana (NOW HIRING)

Dental Office

Business Assistant

Lafayette, IN

$18/hr

A Dental Business Assistant is responsible for providing exceptional patient service as the first ... Patient Reception: Greet patients warmly upon arrival, check them in, and verify necessary ...

Powers Health

Operational Assistant

Crown Point, IN · On-site

OPERATIONAL ASSISTANT - PHYSICAL THERAPY PART-TIME- CROWN POINT LOCATION Position Summary The ... Provides front office reception; including patient scheduling, handles mail and updates office ...

Powers Health

Operational Assistant

Crown Point, IN · On-site

$17.50 - $24.50/hr

OPERATIONAL ASSISTANT - PHYSICAL THERAPY PART-TIME- CROWN POINT LOCATION Position Summary The ... Provides front office reception; including patient scheduling, handles mail and updates office ...

Powers Health

Operational Assistant

Crown Point, IN

OPERATIONAL ASSISTANT - PHYSICAL THERAPY PART-TIME- CROWN POINT LOCATION Position Summary The ... Provides front office reception; including patient scheduling, handles mail and updates office ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Indiana? The most popular types of Reception jobs in Indiana are:
What cities in Indiana are hiring for Reception Assistant jobs? Cities in Indiana with the most Reception Assistant job openings:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Indiana as of June 2026, with employment types broken down into 4% As Needed, 22% Full Time, 64% Part Time, 2% Temporary, and 8% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Administrative Assistant - Reception

Aviation Inc.

Indianapolis, IN

$17.25 - $23.25/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

Administrative Assistant

Quality Equipment Finance, a Tom Wood Group business, located in Carmel, Indiana is looking for an organized and detail oriented Administrative Assistant to support our team. You will be the first point of contact for our customers and play a vital role in supporting various administrative functions.

Responsibilities:

  • Serving as the first point of contact for customers via phone
  • Assisting customers with account questions, updates, and transferring them to the appropriate department
  • Maintaining and stocking office, kitchen, and bathroom supplies while ensuring a clean and organized office environment
  • Combining and organizing files within Adobe Acrobat
  • Managing and updating the company's shared calendar
  • Handling shipments through FedEx, UPS, and USPS
  • Receiving and distributing incoming mail to the appropriate department or personnel
  • Providing assistance to all departments and personnel with projects and various administrative tasks

Qualifications:

  • Problem-solving and the ability to handle a variety of customer situations efficiently
  • Multitasking skills to manage several responsibilities at once
  • Strong sense of timeliness and ability to meet deadlines
  • Excellent organizational skills and attention to detail
  • Self-starter with the ability to work independently and proactively
  • Comfortable in Microsoft Excel and other Microsoft Office products
  • Strong written and verbal communication skills with the ability to interact with customers, vendors, and team members effectively
  • Professional phone etiquette with a customer-focused approach, assisting with inquiries and connecting them with the appropriate departments
  • Collaborative mindset with the ability to work well with various departments and team members
  • Prior experience in an administrative or office support role is preferred but not required

Why Work Here?

At Tom Wood Group, you're more than an employee—you're a part of a family-owned company that has been serving communities for over 50 years. We believe in investing in our people through training, career development, and advancement opportunities. Our team thrives on collaboration, integrity, and a sincere desire to help others, and we're passionate about creating an environment where you can grow both personally and professionally.

What Makes Us Different?

  • A company built on core values: Humbly Confident, Passionately Driven, Sincere Desire to Help Others, and Uncompromising Integrity
  • Opportunities to advance across multiple industries and locations
  • A culture that values your contributions and celebrates success
  • Comprehensive benefits designed to support you and your family

What We Offer:

  • Paid Time Off & Vacation
  • Paid Holidays
  • Medical, Dental & Vision Coverage
  • 401(k) with Company Match
  • Life & Disability Insurance
  • Professional Training & Career Development
  • Tuition Reimbursement
  • Service Awards
  • Opportunities for Advancement

Our Core Values:

Humbly Confident | Passionately Driven | Sincere Desire to Help Others | Uncompromising Integrity

Employment Requirements:

All offers are contingent upon passing a background check, motor vehicle record review, social security verification, and drug screening. Tom Wood Group is an Equal Opportunity Employer.

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