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Realtor Administrative Assistant Jobs (NOW HIRING)

Sun Realty of Nags Head Inc

Admin/Dispatcher

Harbinger, NC · On-site

$17 - $19/hr

Description Administrative Assistant/Dispatcher Air Handlers OBX, a division of Sun Realty, is looking for an organized, customer-focused Administrative Assistant/Dispatcher to join our growing HVAC ...

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Realtor Administrative Assistant information

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How much do realtor administrative assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for realtor administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are the typical daily tasks and responsibilities of a Realtor Administrative Assistant?

A Realtor Administrative Assistant typically handles a variety of tasks each day, including managing client communications, scheduling appointments, preparing and organizing listing documents, and maintaining databases of property listings and client information. They often coordinate with real estate agents, clients, lenders, and inspectors to ensure smooth transaction processes. Additionally, they may assist with marketing activities such as creating flyers, updating social media, and maintaining the brokerage's website. This role requires strong organizational skills and the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as a Realtor Administrative Assistant, and why are they important?

To thrive as a Realtor Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience in real estate or a related field. Familiarity with MLS systems, CRM software, transaction management platforms, and basic accounting tools such as QuickBooks is typically required. Excellent communication, time management, and problem-solving skills help you stand out in supporting realtors and clients efficiently. These skills ensure smooth office operations, accurate document handling, and a professional client experience in a dynamic real estate environment.

What is a Realtor Administrative Assistant?

Realtor Administrative Assistants are professionals who provide administrative and clerical support to real estate agents and brokers. Their duties often include managing schedules, handling client communications, preparing real estate documents, coordinating meetings, and maintaining listing databases. By taking care of organizational and routine tasks, they help realtors focus on serving clients and closing deals. This role requires strong organizational skills, attention to detail, and familiarity with real estate processes.

What is the difference between Realtor Administrative Assistant vs Real Estate Agent?

AspectRealtor Administrative AssistantReal Estate Agent
CredentialsNone required; some familiarity with real estate licenses helpfulState real estate license required
Work EnvironmentOffice-based, supporting real estate transactionsFieldwork, showing properties, client meetings
Employer & Industry UsageReal estate brokerages, realtorsIndependent or brokerage agents, real estate firms
Search & Comparison IntentSupport roles, administrative tasks in real estateBuying/selling properties, client representation

The main difference is that a Realtor Administrative Assistant provides administrative support within a real estate office, while a Real Estate Agent actively represents clients in property transactions. The assistant role focuses on clerical duties, whereas the agent handles client interactions and sales.

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Realtor Administrative Assistant jobs near you

Administrative Assistant - The Greens

CRM Residential

Clementon, NJ • On-site

$18/hr

Full-time

Medical, Retirement, PTO

Posted 11 days ago

Job description

CRM Residential is a trusted and growing leader in affordable housing property management, committed to strengthening communities and elevating the places people call home. As we continue to expand our portfolio, we are focused on improving operational excellence across our properties-investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year.
At the heart of our success are the people who choose to build their careers with us. We believe exceptional housing starts with empowered teams, which is why we invest in ongoing training, clear career paths, mentorship programs, and technology that makes work easier, safer, and more efficient. Working at CRM Residential is more than a job-it's a purpose-driven career where you can grow, make a meaningful impact, and help provide reliable, quality homes for those who need them most.
Why Join the CRM Residential Team:
  • Comprehensive Health Coverage
  • Retirement Savings with employer contribution
  • Bonus Potential
  • Paid Time Off (PTO)
  • Company Paid Holidays

Pay Rate: $18.00 per hour
What You'll Get To Do:
The Administrative Assistant at The Greens will receive general supervision, direction and guidance from the Community Manager. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace. The Administrative Assistant must be professional, polite, and attentive while also being accurate. The Administrative Assistant should always be prepared and responsive, willing to meet each challenge directly, must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, the Administrative Assistant should have a genuine desire to meet the needs of others. This role will be responsible for but not limited to:
  • Comply with established policies and procedures and not take any actions to such guidelines without authorized approval
  • Handle telephone calls professionally and in a prompt manner
  • Ensure resident selection and orientation follows the HUD Manual and the Community Realty Management Occupancy Manual
  • Maintain and organize resident files according to the CRM Residential Occupancy Manual
  • Assist with leasing of vacant apartments
  • Ensure all certifications and recertifications being conducted follow the HUD Manual
  • Maintain the waiting list according to the HUD Manual. Make sure all applications are added to the waiting list and processed in a timely manner
  • Ensure EIV and TRACS are utilized according to HUD protocol
  • Write work orders immediately and process them for the maintenance department
  • Assist management on required paperwork for new move-ins, move-outs, recertifications and other HUD required paperwork
  • Collect rent and other payments on a daily basis and prepare for deposit
  • Prepare computer reports periodically required by CRM Residential and file accordingly
  • Assist residents with various local social services and other related agencies
  • Assist Community Manager in court when required
  • Assist Community Manager with newsletters and other marketing material
  • Contribute to resident satisfaction and the achievement of property goals

Requirements:
  • High School diploma or equivalent education required
  • Previous experience as an administrative assistant required
  • Previous experience in property management is a plus
  • Proficiency in Microsoft Office (Excel and PowerPoint in particular)
  • Ability to work with a variety of people and make them feel comfortable quickly
  • Must be able to multi-task
  • Ability to work any scheduled hours as well as additional hours needed to complete the job
  • The position requires effective oral and written communication skills
  • Strong customer service skills required
  • Must have strong organizational and time management skills
  • FT Schedule - M-F

About CRM Residential:
CRM Residential is an award-winning full-service property management company which professionally manages 11,000+ apartments valued in excess of one billion. We are exclusively third-party so there is no conflict of interest between the properties that we manage for our clients and our own properties, because we do not own any properties. Our focus is dedicated to our clients.
We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you have a passion for property management and a desire to work for a reputable company, we encourage you to apply for this exciting opportunity.

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