Real Time Administrator Jobs (NOW HIRING)

Be Part of an Amazing Story

Macy’s is more than just a store. We’re a story. One that’s captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores and irresistible products…about the excitement of the Macy’s 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We’ve been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

Job Overview

The Manager, Workforce Support & Real-Time Operations is responsible for leading the day-to-day execution of contact center real-time operations, intraday workforce management, and business performance monitoring across multiple customer service channels. This role serves as a key operational leader within the Workforce Management organization, ensuring effective staffing deployment, service level performance, and rapid response to changing business conditions.

Reporting to the Senior Manager, Workforce Support & Real-Time Operations, this leader manages a team of Real-Time Analysts and Workforce Administrators responsible for monitoring operational performance, managing intraday staffing actions, supporting schedule administration, and providing real-time visibility into business results.

The Manager acts as a critical liaison between Workforce Management, Operations, Customer Experience, Technology, and Support teams to ensure workforce strategies are effectively executed and customer experience objectives are achieved. This role plays a key part in maintaining operational stability, improving workforce performance, and supporting enterprise service delivery goals.

What You Will Do

• Lead and develop a team Real-Time Analysts and Workforce Administrators responsible for intraday performance management, workforce execution, and operational monitoring.
• Oversee real-time monitoring of contact center performance across Voice, Chat, Messaging, Email, and Back-Office channels to ensure achievement of service level, response time, occupancy, productivity, and customer experience goals.
• Direct intraday staffing actions, queue management strategies, and resource allocation decisions in response to changing customer demand and operational conditions.
• Provide leadership and guidance during periods of elevated volume, service disruptions, system outages, weather events, and other operational incidents requiring immediate action.
• Monitor and analyze workforce performance trends, identifying risks and opportunities impacting customer experience, associate productivity, and operational effectiveness.
• Partner closely with Operations leaders to execute workforce plans, staffing strategies, and performance recovery actions.
• Collaborate with Forecasting and Scheduling teams to provide feedback on volume trends, staffing assumptions, schedule effectiveness, and capacity requirements.
• Ensure timely and accurate communication of operational performance, risks, and recommendations to Workforce Management leadership and business partners.
• Oversee schedule administration functions, including adherence monitoring, exception management, schedule adjustments, and workforce system support activities.
• Maintain governance processes that provide transparency into workforce performance, staffing conditions, and operational health.
• Support implementation and execution of business continuity plans, service recovery efforts, and enterprise command center activities during critical events.
• Drive consistency in workforce support processes, escalation handling, communications, and reporting practices across all supported business lines.
• Analyze operational data to identify root causes of service delivery challenges and recommend solutions that improve performance and efficiency.
• Support testing, implementation, and operational readiness activities for new technologies, business initiatives, and process improvements.
• Prepare and deliver workforce performance reviews, operational updates, and executive summaries to leadership teams.
• Foster a culture of accountability, continuous improvement, collaboration, and customer-centric decision making.
• Perform additional duties as assigned in support of Workforce Management and organizational objectives.

Supervisory Responsibilities

• Directly manage a team of Real-Time Analysts and Workforce Administrators.
• Establish performance expectations, goals, and development plans for team members.
• Conduct performance management activities including coaching, feedback, performance evaluations, and career development discussions.
• Lead hiring, onboarding, training, and workforce planning efforts for the Real-Time Operations team.
• Develop team capabilities through continuous coaching, mentoring, cross-training, and succession planning.
• Ensure appropriate staffing coverage across operational hours, peak periods, weekends, holidays, and special business events as required.
• Promote a highly engaged team culture focused on operational excellence, accountability, collaboration, and service delivery.
• Drive adoption of workforce management best practices and consistent execution across all team members.

Skills You Will Need

Workforce Management Expertise: Strong understanding of contact center workforce management disciplines, including real-time management, scheduling, forecasting, staffing optimization, and service level management.

Contact Center Operations: Knowledge of contact center performance drivers and operational processes across multi-channel customer service environments.

Leadership & Team Development: Proven ability to lead, coach, and develop frontline workforce management professionals while driving accountability and performance.

Real-Time Decision Making: Ability to quickly assess business conditions, evaluate risks, and implement effective staffing and operational solutions in a fast-paced environment.

Analytical Skills: Strong capability to interpret workforce data, identify trends, perform root-cause analysis, and make data-driven recommendations.

Communication: Excellent verbal and written communication skills with the ability to influence stakeholders and communicate effectively at all organizational levels.

Collaboration & Partnership: Ability to build strong partnerships across Workforce Management, Operations, Customer Experience, Technology, and Support functions.

Problem Solving: Demonstrated ability to manage complex operational challenges and develop practical solutions that improve performance outcomes.

Technology Proficiency: Experience using workforce management systems, reporting platforms, operational dashboards, and Microsoft Office applications.

Change Management: Ability to effectively lead teams through operational changes, process improvements, and business transformation initiatives.

Who You Are

• A passionate workforce management leader who thrives in dynamic, fast-paced operational environments.
• Highly organized and capable of balancing multiple priorities while maintaining strong attention to detail.
• Comfortable making decisions under pressure and responding effectively to changing business conditions.
• An influential partner who builds credibility and trust across the organization.
• Committed to delivering exceptional customer and colleague experiences through effective workforce execution.
• Dedicated to fostering a culture of inclusion, respect, accountability, and continuous improvement.
• Bachelor's degree preferred.
• Typically requires 5+ years of workforce management, real-time operations, contact center operations, or related experience, including leadership experience.
• Experience managing Real-Time Analysts, Workforce Schedulers, Workforce Administrators, or similar operational support teams preferred.
• Experience supporting large-scale, multi-channel contact center operations strongly preferred.
• This role involves performing essential job functions such as communication, collaboration, and use of office and computer systems. Responsibilities include the ability to access and review written and electronic information, and to move within the work environment and interact with workplace materials as needed to carry out job responsibilities.
• Ability to work a flexible schedule and provide leadership support during critical business events as needed. 

What We Can Offer You

Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities. 

Some additional benefits we offer include:

• Merchandise discounts
• Performance-based incentives
• Annual merit review
• Employee Assistance Program with mental health counseling and legal/financial advice
• Tuition reimbursement

Access the full menu of benefits offerings here. 

About Us

This is a great time to join Macy’s! Whether you’re helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people’s lives. 

Join us and help write the next chapter in our story - apply today! 

This job description is not all-inclusive. Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. 

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This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Additional benefit details are available at macysJOBS.com.