ZipRecruiter

Log In

1

Real Estate Administrative Assistant Jobs (NOW HIRING)

RemX

Real Estate Administrative Coordinator

Charlotte, NC · On-site

$45K - $50K/yr

Real Estate Administrative Coordinator Wilmington, NC Direct Hire Up to $50,000 annually DOE Monday ... Ability to learn new systems and assist with training others * Professional communication and ...

Team Thiel

Real Estate Office Assistant

Mclean, VA · On-site

$17 - $22.25/hr

We're searching for a diligent real estate administrative assistant. You'll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each ...

Team Thiel

Real Estate Office Assistant

Mclean, VA · On-site

$17 - $22.25/hr

Description We're searching for a diligent real estate administrative assistant. You'll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines ...

previous page

Showing results 41-60

All JobsReal Estate Administrative JobsReal Estate Administrative Assistant Jobs

Real Estate Administrative Assistant information

See salary details

$22K

$43.3K

$61.5K

How much do real estate administrative assistant jobs pay per year?

As of Aug 11, 2026, the average yearly pay for real estate administrative assistant in the United States is $43,297.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $48,000.00 per year, depending on experience, location, and employer.

What are some common challenges real estate administrative assistants face when supporting multiple agents or teams?

Real Estate Administrative Assistants often juggle requests from multiple agents or teams, which can be challenging when priorities shift quickly or deadlines overlap. Effective organization and communication skills are essential to balance scheduling, managing paperwork, and responding to client inquiries promptly. Utilizing project management tools and setting clear expectations with agents can help streamline workflows and minimize stress. Adapting to various working styles and maintaining accuracy under pressure are key to success in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a real estate administrative assistant, and why are they important?

To thrive as a Real Estate Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with real estate processes, often supported by a high school diploma or associate degree. Proficiency in office software (such as Microsoft Office Suite), customer relationship management (CRM) systems, and multiple listing service (MLS) platforms is typically required. Excellent communication, time management, and problem-solving abilities help you manage client inquiries and support agents efficiently. These skills ensure smooth office operations, accurate documentation, and a positive client experience in a fast-paced real estate environment.

What does a real estate administrative assistant do?

A real estate administrative assistant keeps a real estate office running smoothly, assisting a real estate agent with various tasks so that they can focus on making sales. As a real estate administrative assistant, you help meet the clerical needs of the real estate agency. Your job falls somewhere between a secretary and a property manager, and your duties include answering phones, taking messages, sending emails, distributing office memos, preparing correspondence, and scheduling appointments. You may also collect rent payments and update listings on the Multiple Listing Service, or MLS.

What is a real estate administrative assistant?

Real Estate Administrative Assistants are professionals who provide clerical and organizational support to real estate agents, brokers, or agencies. Their duties often include managing paperwork, scheduling appointments, coordinating communications, maintaining client databases, and assisting with marketing efforts. They play a crucial role in ensuring the smooth operation of real estate transactions and the overall efficiency of the office. By handling administrative tasks, they allow real estate professionals to focus on client service and property sales.

What is the difference between Real Estate Administrative Assistant vs Real Estate Agent?

AspectReal Estate Administrative AssistantReal Estate Agent
CredentialsNone required, but some may have real estate licenses or certificationsRequires a state license and real estate certification
Work EnvironmentOffice-based, supporting real estate agents or brokersClient-facing, conducting property showings and negotiations
Primary ResponsibilitiesAdministrative tasks, scheduling, document managementListing properties, client representation, sales negotiations

While both roles are integral to the real estate industry, a Real Estate Administrative Assistant focuses on administrative support within an office setting, whereas a Real Estate Agent actively engages in property sales and client interactions. The assistant typically requires minimal licensing, while agents must be licensed to operate independently. Understanding these differences helps clarify career paths and job expectations in real estate.

More about Real Estate Administrative Assistant jobs
What cities are hiring for Real Estate Administrative Assistant jobs? Cities with the most Real Estate Administrative Assistant job openings:
What states have the most Real Estate Administrative Assistant jobs? States with the most job openings for Real Estate Administrative Assistant jobs include:
What job categories do people searching Real Estate Administrative Assistant jobs look for? The top searched job categories for Real Estate Administrative Assistant jobs are:
Real Estate Administrative Assistant jobs near you
Infographic showing various Real Estate Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 75% Full Time, 20% Part Time, and 4% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $43,297 per year, or $20.8 per hour.

Real Estate Administrative Coordinator

RemX

Charlotte, NC • On-site

$45K - $50K/yr

Full-time

Posted 13 days ago

Job description

Real Estate Administrative Coordinator
Wilmington, NC
Direct Hire
Up to $50,000 annually DOE
Monday-Friday | 9:00 AM - 5:00 PM
Join a well-established real estate brokerage that provides residential and commercial real estate services throughout the region. We are seeking a highly organized and detail-oriented Real Estate Administrative Coordinator to support daily office operations, transaction management, agent onboarding, contract administration, and community engagement initiatives.
The ideal candidate will have strong administrative skills, excellent customer service abilities, and experience managing multiple priorities in a fast-paced real estate environment.
Key Responsibilities
  • Manage and maintain all transaction documentation, ensuring files are complete, accurate, and compliant
  • Review real estate contracts, forms, and related documents for completeness and compliance
  • Monitor transaction timelines, important deadlines, and provide notifications to appropriate parties when necessary
  • Handle agent contract administration, ensuring all required agreements are completed and signed
  • Maintain office files, digital records, and paperless systems
  • Enter and update transaction data within accounting and office management systems
  • Reconcile MLS information with accounting records and maintain accurate reporting
  • Process commission deposits, escrow funds, and other financial transactions
  • Compile and distribute weekly and monthly reports to leadership and staff
  • Coordinate schedules for walkthroughs, closings, meetings, and other appointments
  • Plan and support company-sponsored events, networking activities, and community outreach initiatives
  • Assist with onboarding new agents, including software training and ensuring users remain current on office systems and technology platforms
  • Provide basic troubleshooting for office technology, computer, and printer issues
  • Manage office operations, conference rooms, workspaces, and security/access systems
  • Answer and direct incoming phone calls and provide exceptional customer service
  • Support agents and staff members across multiple office locations
  • Maintain confidentiality of sensitive company, agent, and client information
  • Enforce compliance with all real estate documentation requirements
  • Perform additional administrative and operational duties as assigned

Qualifications
  • Previous experience in real estate administration, transaction coordination, office administration, or a related field
  • Strong knowledge of real estate contracts, forms, and transaction processes preferred
  • Excellent organizational and time-management skills
  • Strong attention to detail and ability to meet deadlines
  • Proficiency with Microsoft Office and office management software
  • Ability to learn new systems and assist with training others
  • Professional communication and customer service skills
  • Experience with accounting, MLS, or real estate software platforms is a plus
  • Ability to multitask and work independently in a fast-paced environment
RemX logo

About RemX

Sourced by ZipRecruiter

RemX is a proven leader in the Contract to Hire job industry. We help place the right people in the right jobs. Let us help you today!

Industry

Recruiting and staffing services

Company size

501 - 1,000 Employees

Headquarters location

Atlanta, GA, US

Social media

FacebookTwitter

View All RemX Jobs

Apply