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Real Estate Administrative Assistant Jobs (NOW HIRING)

Rockhome Real Estate Services

Office Assistant

Canton, MA · On-site

$17.75 - $23.25/hr

Description Real Estate Administrative Assistant We're looking for a diligent, organized, and detail-oriented Real Estate Administrative Assistant to support our growing real estate team. This role ...

New

Rockhome Real Estate Services

Office Assistant

Canton, MA · On-site

$47K/yr

Real Estate Administrative Assistant We're looking for a diligent, organized, and detail-oriented Real Estate Administrative Assistant to support our growing real estate team. This role is ideal for ...

New

Team Thiel

Real Estate Office Assistant

Mclean, VA · On-site

$17 - $22.25/hr

We're searching for a diligent real estate administrative assistant. You'll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each ...

Team Thiel

Real Estate Office Assistant

Mclean, VA · On-site

$17 - $22.25/hr

Description We're searching for a diligent real estate administrative assistant. You'll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines ...

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Real Estate Administrative Assistant information

See salary details

$22K

$43.3K

$61.5K

How much do real estate administrative assistant jobs pay per year?

As of Sep 4, 2026, the average yearly pay for real estate administrative assistant in the United States is $43,297.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $48,000.00 per year, depending on experience, location, and employer.

What is a real estate administrative assistant?

Real Estate Administrative Assistants are professionals who provide clerical and organizational support to real estate agents, brokers, or agencies. Their duties often include managing paperwork, scheduling appointments, coordinating communications, maintaining client databases, and assisting with marketing efforts. They play a crucial role in ensuring the smooth operation of real estate transactions and the overall efficiency of the office. By handling administrative tasks, they allow real estate professionals to focus on client service and property sales.

What does a real estate administrative assistant do?

A real estate administrative assistant keeps a real estate office running smoothly, assisting a real estate agent with various tasks so that they can focus on making sales. As a real estate administrative assistant, you help meet the clerical needs of the real estate agency. Your job falls somewhere between a secretary and a property manager, and your duties include answering phones, taking messages, sending emails, distributing office memos, preparing correspondence, and scheduling appointments. You may also collect rent payments and update listings on the Multiple Listing Service, or MLS.

What are the key skills and qualifications needed to thrive as a real estate administrative assistant, and why are they important?

To thrive as a Real Estate Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with real estate processes, often supported by a high school diploma or associate degree. Proficiency in office software (such as Microsoft Office Suite), customer relationship management (CRM) systems, and multiple listing service (MLS) platforms is typically required. Excellent communication, time management, and problem-solving abilities help you manage client inquiries and support agents efficiently. These skills ensure smooth office operations, accurate documentation, and a positive client experience in a fast-paced real estate environment.

What are some common challenges real estate administrative assistants face when supporting multiple agents or teams?

Real Estate Administrative Assistants often juggle requests from multiple agents or teams, which can be challenging when priorities shift quickly or deadlines overlap. Effective organization and communication skills are essential to balance scheduling, managing paperwork, and responding to client inquiries promptly. Utilizing project management tools and setting clear expectations with agents can help streamline workflows and minimize stress. Adapting to various working styles and maintaining accuracy under pressure are key to success in this fast-paced environment.

What is the difference between Real Estate Administrative Assistant vs Real Estate Agent?

AspectReal Estate Administrative AssistantReal Estate Agent
CredentialsNone required, but some may have real estate licenses or certificationsRequires a state license and real estate certification
Work EnvironmentOffice-based, supporting real estate agents or brokersClient-facing, conducting property showings and negotiations
Primary ResponsibilitiesAdministrative tasks, scheduling, document managementListing properties, client representation, sales negotiations

While both roles are integral to the real estate industry, a Real Estate Administrative Assistant focuses on administrative support within an office setting, whereas a Real Estate Agent actively engages in property sales and client interactions. The assistant typically requires minimal licensing, while agents must be licensed to operate independently. Understanding these differences helps clarify career paths and job expectations in real estate.

More about Real Estate Administrative Assistant jobs

What cities are hiring for Real Estate Administrative Assistant jobs?

Cities with the most Real Estate Administrative Assistant job openings:

What states have the most Real Estate Administrative Assistant jobs?

States with the most job openings for Real Estate Administrative Assistant jobs include:

What job categories do people searching Real Estate Administrative Assistant jobs look for?

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Real Estate Administrative Assistant jobs near you
Infographic showing various Real Estate Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 73% Full Time, 21% Part Time, and 4% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $43,297 per year, or $20.8 per hour.

Client Care Coordinator / Administrative Assistant

True North Team with REMAX Crossroads

Vermilion, OH • On-site

$18 - $20/hr

Part-time

PTO

Re-posted 12 days ago

Job description

Pay: $18.00 - $20.00 per hour

Job description:

Part-Time Client Care Coordinator / Real Estate Administrative Assistant

True North Team | RE/MAX Crossroads

The True North Team with RE/MAX Crossroads is seeking a highly organized Client Care Coordinator / Real Estate Administrative Assistant to support our busy real estate team. This role is ideal for someone who enjoys working behind the scenes, managing details, and helping create an exceptional client experience.

This position focuses on administrative support, transaction coordination, database management, and client communication so our agents can focus on serving clients and closing transactions.

Key Responsibilities

  • Provide professional client communication and customer service throughout the buying and selling process
  • Assist with real estate transaction coordination from contract to closing
  • Maintain and update the client database (CRM) and transaction files
  • Coordinate communication between clients, agents, lenders, and title companies
  • Manage documents, checklists, and calendars using Google Workspace (Sheets, Docs, Calendar)
  • Support listing preparation and administrative tasks for new listings
  • Help organize client appreciation touches and follow-ups to build long-term client relationships and referrals

Qualifications

  • Experience as an administrative assistant, transaction coordinator, office coordinator, or client care coordinator preferred
  • Highly organized with strong attention to detail
  • Efficient in Google Workspace (Sheets, Docs, Calendar)
  • Proficient using Canva
  • Strong communication and customer service skills
  • Self-motivated and comfortable working with limited supervision

Position Details

Part-Time: Approximately 20 hours per week
Compensation: Hourly pay + quarterly bonus potential, Paid Time Off

Company Description

Real Estate Administrative Assistant – Join Our Growing Team
The True North Team with RE/MAX Crossroads is seeking a highly organized, task-oriented Administrative Assistant to support our busy and growing real estate business.
We are looking for a motivated professional who thrives in a fast-paced environment, enjoys managing details, and takes pride in providing exceptional client service. Our team is dedicated to continuous learning, professional growth, and helping clients navigate important real estate decisions with confidence.
Why Join Our Team?
Supportive and collaborative work environment
Ongoing education and professional development
Opportunity for growth within a successful real estate team
Meaningful work serving clients and the community
Diverse responsibilities that keep each day engaging
Goal-driven culture focused on excellence and results
The ideal candidate is dependable, organized, detail-oriented, and able to manage multiple priorities while maintaining a positive attitude.
If you are looking for a rewarding career with a team that values growth, service, and professionalism, we encourage you to apply.