Purchasing Assistant Jobs in Rochester, NY (NOW HIRING)

Job Vacancy
Program: Energy Conservation Program
Location: 400 West Ave
Position: Assistant Director
Hours: 37.5 hrs. and 52 wk.
Salary Range: $55,000 - $60,000
Salary Grade: 7
Summary of Responsibilities:
Under the direction of the ECP Department Director, the Assistant Department Director's role is to assist in the planning, directing and management of ECP departmental operations and personnel. This position works to ensure that optimal customer service, regulatory compliance, and proper procedural standards are maintained in managing and providing energy conservation and weatherization services. The Assistant Department Director position works closely with ECP Department administration in providing oversight to developing, monitoring, and evaluating ECP policies and procedures; and in facilitating integration and coordination of ECP services and project management activities.
Duties of this position also include collection and compilation of the department's quality control information, coordination of service and financial audits and project visits and inspections, work and project scope reviews, staff recruitment, training, supervision, and management data-base systems. Duties also includes management and reporting, marketing and outreach efforts, budget development, fiscal management, resource, and fund development; and provides technical assistance on weatherization and energy conservation and housing and related service areas.
Under administrative supervision, the Assistant Department Director also coordinates, develops, and implements purchasing policies and procedures, in compliance with legal and funding source requirements. The Assistant Department Director oversees the Department procurement and customer service activities including: providing oversight and management of Department fixed asset inventory operations; identification and selection of vendors; vendor contracts and negotiations and monitoring and evaluation of services used; coordination of the Department competitive bidding process; customer and community education, relations and partnerships; and management of the Department clerical functions and front-end reception activities.
The Assistant Department Director, through a shared leadership approach, assists as assigned, in assuming shared administrative, sustainability and strategic planning responsibilities; serves on related task force groups and committees; and works with colleagues in ensuring Agency, Department, and project goals are successfully attained.
Qualifications and Education and Experience:
*Education: Associates Degree required, Bachelor's Degree preferred in Business Administration, Public Administration, and Finance, Housing Rehabilitation, or related field; equivalent combination of education (H.S. diploma and equivalent required), certifications and experience will be considered. Building Performance Institute (BMI), OSHA, and or Quality Control Inspector credentials are plus.
*Experience: Requires a minimum of four (4) years' experience in program administration or operational management with duties in production-related activities including: cost analysis, project planning, purchasing, fixed asset inventory control, contract management, data-base management, and or residential and facility construction or maintenance. Requires a minimum of four (4) years' experience in an upper management and leadership position, that includes supervisory and management oversight responsibilities.
* Requires strong organizational, planning, problem-solving and analytical skills; requires flexibility and ability to multi-task and work in a fast-paced environment; excellent administrative, record keeping skills and attention to details is required; ability to work independently, using sound judgement, with minimal supervision is required.
*Requires a string knowledge and or a technical background in the areas of weatherization, energy conservation measures, construction management, or housing repair; requires knowledge of diagnostics, equipment and standards used in weatherization and housing to collect and analyze information related to quality assurance, quality control and compliance adherence.
*Strong project management, assessment and monitoring skills are required; must have the ability to assist in providing oversight in leading and convening staff and key stakeholders on projects, service delivery, marketing and outreach efforts and overall Department activities; must be able to asses and advise on work scopes and oversee projects and assignment logistics and Department and staff needs; requires ability to assist in monitoring Department activities and recommend and implement corrective action; ability to respond to inquiries and address any issues related to Department, operations, services, staffing, project logistics, completion; etc. is required.
*Must be familiar with OSHA and National Institute for Occupational Safety & Health regulations, energy conservation terminology, and products related to guidelines, equipment, procedures, and standard safety; requires experience in overseeing and maintaining safety practices, hazard control, and healthy working conditions; experience with housing and energy and weatherization inspections, audits and related site visits is strongly preferred.
*Knowledge of the Greater Rochester housing community and climate including related weatherization programs and agencies and residential and vendor communities, is preferred; knowledge and understanding of federal, state, and local housing programs and laws preferred; requires experience in cultivating and maintaining beneficial partnerships with various community sectors, municipalities; requires the ability to develop effective working relationships at all levels within the organization.
*Must have fiscal and grants and contract management experience; knowledge of budget components, allocation methods, developing and monitoring of budgets is required; knowledge of not-for-profit accounting and fiscal management of federal grants is required; must be able to create and assist in maintaining finance logs and data base systems ; requires ability to provide oversight and monitor assigned ECP purchasing and inventory control activities; must be able to assist in developing, presenting and modifying Department or project budgets, finance reports and conduct informational presentations and updates.
*Experience working on fund and resource development initiatives and strategies is required; must be able to identify and research funding opportunities to support weatherization and housing and safety and staff development and related initiatives; requires ability to assist in developing grant proposals and submissions for program renewals, additional funding, and program resources.
* Must be familiar with state, federal, and standard procurement and purchasing regulations, terminology, and inventory guidelines; familiarity with public and grant funded purchasing guidelines is helpful; Senior Professional in Supply Mgt. certification (SPSM) or evidence of related procurement credentialing or extensive experience is a plus.
*Experience in cultivating business and vendor relationships with local and national vendors essential; vendor and supplier selection and evaluation experience required; knowledge and experience in coordinating bidding conferences required; advanced skills in negotiating and interpreting purchasing agreements, equipment maintenance and warranties and related service contracts for the Agency is required.
*Requires excellent communication skills, oral & written; should have good public speaking and facilitation skills; requires experience in overseeing implementation of Department marketing and community outreach plans; requires ability to develop marketing, promotional, and informational materials; knowledge of public and media relations and social media is preferred; requires experience in planning and implementing special events, meetings, and supplemental activities.
*Requires strong interpersonal and customer service skills; enthusiasm, sensitivity, and ability to work with diverse individuals and groups from diverse backgrounds, in a variety of settings; experience working in a not-for-profit, public, or community-based setting helpful.
*Requires strong proficiency in use of Microsoft Office products; familiarity with Captain, accounting and other related software applications is helpful; ability to develop and manage program data base systems; ability to maintain consumer & vendor information required; analyzes and interprets progress in meeting ECP service outcomes; ability to complete input and documentation in preparing reports, presentations, and announcements on Department status in meeting goals.
*Bi-lingual capabilities preferred: English and Spanish.
*Requires the physical health and physical capability to work in an office and classroom setting.
*Requires a valid NYS Driver's License, and access to reliable transportation.
PHYSICAL and MENTAL DEMANDS of POSITION:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee may be subject to extended periods of sitting and standing (i.e., meetings, analyzing, training, etc.) in addition, during the work shift, the employee may be required to climb, balance, stoop, walking, kneel, or crouch (i.e., inventory, inspections, visiting project sites, etc.). The employee may be required to move items and be able to lift items up to 50 pounds (i.e., inventory control, equipment, materials, etc.). While performing the duties of this job, the employee is regularly required to take and provide verbal & written directives and instruction and must be able to respond satisfactorily. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Please Forward Resumes and Applications to:
Human Resources Department
Action for a Better Community, Inc.
400 West Ave
Rochester, New York 14611
(585) 325-5116
HRDept@abcinfo.org
Deadline for Resumes and Applications: Posted May 5, 2022
Until Filled X Internal Posting X External Posting