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Purchasing Admin Assistant Jobs in Texas (NOW HIRING)

Cotton

Administrator Assistant

Waco, TX · On-site

$22/hr

Administrator Assistant Department: Construction Employment Type: Full Time Location: Waco, TX ... Key Responsibilities * Communicate with project personnel and help manage purchase orders.

Drees Homes

Purchasing Manager

Irving, TX · On-site

Prepare, administer, and maintain subcontractor and supplier contracts, ensuring all required ... * Assist with insurance, warranty, and vendor-related claims and liability matters as needed What ...

Drees Homes

Purchasing Manager

Irving, TX

Prepare, administer, and maintain subcontractor and supplier contracts, ensuring all required ... * Assist with insurance, warranty, and vendor-related claims and liability matters as needed What ...

Drees Homes

Purchasing Manager

Irving, TX · On-site

Prepare, administer, and maintain subcontractor and supplier contracts, ensuring all required ... * Assist with insurance, warranty, and vendor-related claims and liability matters as needed What ...

EMCOR Group Inc

Morley-Moss Inc.

Sunnyvale, TX · On-site

The Purchasing Administrator position is a critical role for the company. The ideal candidate will ... * Assist with Procurement Director's workload, act as a gate keeper and internal/external contact.

Hendrickson USA, LLC

Purchasing Manager

Mckinney, TX · On-site

Administer cycle count program and WIP audits to obtain accurate inventory values and effectively ... to assist colleagues with theirs Consensual - Valuing the ideas and opinions of others and ...

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Purchasing Admin Assistant information

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $30,000 and $45,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with skills in procurement software can earn higher salaries.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are popular job titles related to Purchasing Admin Assistant jobs in Texas?

For Purchasing Admin Assistant jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Texas look for?

The top searched job categories for Purchasing Admin Assistant jobs in Texas are:

What cities in Texas are hiring for Purchasing Admin Assistant jobs?

Cities in Texas with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant II

City of Midland, TX

Midland, TX • On-site

$43K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

Salary : $43,333.00 Annually
Location : Police & Communications, Midland, TX, TX
Job Type: Full-time
Department: Information Technology Services Department
Division: IT Administration
Opening Date: 07/27/2026
Scope of Work
The Administrative Assistant plays a crucial role in maintaining the operational integrity of the ITSD department. This multifaceted position provides comprehensive administrative support, ensures the smooth operation of the department, and facilitates effective communication with internal teams and vendors. The Administrative Assistant is responsible for managing office supplies, handling correspondence, maintaining records, submitting requisitions, processing purchase orders, facilitating invoice payments, and supporting department initiatives-all while ensuring a high level of detail orientation and confidentiality.
The items below are intended to describe the general nature and level of work performed by an individual assigned to this position. These are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel classified in this position. The position description is subject to change by the City as the needs of the City and requirements of the position change.
Essential Job Duties
  • Provide administrative support to ensure the efficient operation of the ITSD department.
  • Support team members with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.).
  • Manage inventory of office supplies and place orders when necessary.
  • Handle phone calls and correspondence (email, letters, packages, etc.).
  • Assist in preparing regularly scheduled reports.
  • Develop and maintain a filing system.
  • Arrange travel bookings as required.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Act as the point of contact for internal teams and vendors.
  • Submit requisitions and prepare purchase orders for supplies and services.
  • Review, verify, process invoices and check requests, and prepare payments for approval.
  • Assist with special projects as needed.
  • Maintain an organized, clean office environment.
  • Performs related duties as assigned.
  • Subject to recall 24/7

Physical and Environmental Conditions
  • Ability to sit, stand, and transport self from building to building
  • Ability to kneel, crawl, climb, and twist for purposes of installing and maintaining equipment
  • Ability to lift systems and firewall equipment.

Required Qualifications
Knowledge, Abilities, and Skills
  • Proven experience as an administrative assistant or office admin assistant.
  • Knowledge of office management systems and procedures.
  • Proficiency in office equipment, such as printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Experience with purchasing duties, including requisition submission, purchase order processing, and invoice payments.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.

Minimum Education, Experience, and Certification:
  • High school diploma or equivalent, three years of experience in an administrative support role.
  • Valid Texas Driver's License.

2:1 Retirement Plan with TMRS
Educational Tuition Assistance Program
Public Service Loan Forgiveness Employer
Midland Municipal Employee Credit Union
Competitive pay
Medical/Dental/Vision Plan
PTO accrual
Paid holidays

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