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Provider Scheduler Jobs (NOW HIRING)

Proliance Surgeons

Surgery Scheduler

Bellevue, WA · On-site

$21.13 - $35.92/hr

Provide guidance to patients and/or their caregivers on completing necessary forms and information to be provided, making sure to update this in the practice management and EMR software; ensure ...

RK Industries, LLC

Construction Scheduler

Abilene, TX

$110K - $150K/yr

RK Mechanical is committed to our trade partners and to provide best-in-class services at every phase of the construction process. As a Scheduler, you will work closely with key project team members ...

Sargent & Lundy

Senior Scheduler

$100.02K - $152.81K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

Sargent & Lundy

Senior Scheduler

Chicago, IL · Hybrid

$100.02K - $152.81K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

RK Mechanical

Construction Scheduler

Abilene, TX

$110K - $150K/yr

RK Mechanical is committed to our trade partners and to provide best-in-class services at every phase of the construction process. As a Scheduler, you will work closely with key project team members ...

Turner & Townsend

EPCM Scheduler

Indianapolis, IN · On-site

Turner & Townsend and CBRE work together to provide clients with the premier programme, project and ... Turner & Townsend is looking for an Automation Scheduler to join our team to provide scheduling ...

Sargent & Lundy

Lead Scheduler

Amarillo, TX · Hybrid

$118.02K - $180.31K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

HCA Healthcare

Surgery Scheduler

Arlington, TX

Ensures efficient coordination of provider clinic and facility schedule which could include ... awareness of provider's schedule and coordination of provider time-out, travel, meetings ...

Turner & Townsend

Senior Scheduler

Foster City, CA · On-site

$175K/yr

Turner & Townsend and CBRE work together to provide clients with the premier programme, project and ... Establish the schedule management program and deliverables to be used on large scale capital ...

Leidos

IMS Scheduler

Beavercreek, OH

$82.55K - $149.23K/yr

The IMS Scheduler provides schedule analysis and reporting to program leadership, supports planning and resource management activities, and contributes to the successful execution of complex programs.

Sargent & Lundy

Lead Scheduler

Chicago, IL · Hybrid

$118.02K - $180.31K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

Loenbro

Project Scheduler

Gilbert, AZ · On-site

Provide regular status reports, updates, and forecasts to stakeholders and project team. * Track project progress and adjust schedules as necessary to accommodate changes. * Perform time impact ...

Sargent & Lundy

Senior Scheduler

Las Vegas, NV · Hybrid

$84.76K - $129.50K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

Sargent & Lundy

Senior Scheduler

Reno, NV · Hybrid

$84.76K - $129.50K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

Sargent & Lundy

$100.02K - $152.81K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

Sargent & Lundy

Senior Scheduler

Aurora, CO · Hybrid

$84.76K - $129.50K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

Loenbro

Project Scheduler

Gilbert, AZ

Provide regular status reports, updates, and forecasts to stakeholders and project team. * Track project progress and adjust schedules as necessary to accommodate changes. * Perform time impact ...

Sargent & Lundy

Senior Scheduler

Amarillo, TX · Hybrid

$84.76K - $129.50K/yr

Provide regular project updates and report deviations from the approved project baseline to the project team. * Proactively manage schedule variances and have a questioning attitude with project ...

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Provider Scheduler information

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How much do provider scheduler jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for provider scheduler in the United States is $21.47, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Provider Scheduler, and why are they important?

To thrive as a Provider Scheduler, you need strong organizational skills, attention to detail, and familiarity with healthcare scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic health records (EHR) systems, and office productivity tools is typically required. Excellent communication, problem-solving, and multitasking abilities help you manage provider calendars and patient appointments efficiently. These skills ensure smooth operations, minimize scheduling conflicts, and enhance patient and provider satisfaction in a healthcare setting.

What are some common challenges Provider Schedulers face when coordinating appointments, and how are these typically addressed?

Provider Schedulers often encounter challenges such as last-minute cancellations, coordinating multiple providers' complex schedules, and balancing patient needs with provider availability. To address these, schedulers use robust scheduling software, maintain clear communication with both staff and patients, and rely on established protocols for managing overbookings or urgent requests. Team collaboration and adaptability are key, as schedules can shift rapidly in healthcare environments.

What does a Provider Scheduler do?

A Provider Scheduler is responsible for organizing and managing the schedules of healthcare providers, such as doctors, nurses, or therapists. Their duties include booking patient appointments, coordinating provider availability, and ensuring that schedules are optimized for efficiency. Provider Schedulers often use specialized software to avoid conflicts and to communicate schedule changes to staff and patients. They play a vital role in keeping healthcare facilities running smoothly and ensuring patients receive timely care.

Can a CNA be a scheduler?

A CNA (Certified Nursing Assistant) typically does not serve as a scheduler, as scheduling is usually handled by administrative staff or nurse managers. However, some healthcare facilities may train CNAs to assist with basic scheduling tasks if they have relevant skills or experience with scheduling software. Generally, scheduling roles require organizational skills and familiarity with staffing systems, which are not core CNA responsibilities.

What is the difference between Provider Scheduler vs Medical Office Coordinator?

AspectProvider SchedulerMedical Office Coordinator
Primary RoleScheduling healthcare providers' appointments and proceduresManaging overall office operations, including scheduling, patient flow, and administrative tasks
Required CredentialsHigh school diploma or equivalent; healthcare-specific training often preferredHigh school diploma or equivalent; administrative or healthcare experience beneficial
Work EnvironmentClinics, hospitals, healthcare facilitiesMedical offices, clinics, healthcare administrative settings
Common TasksScheduling provider appointments, coordinating with patients and staffManaging front desk, patient records, billing, and staff coordination

While both roles involve administrative tasks in healthcare settings, a Provider Scheduler primarily focuses on scheduling healthcare providers' appointments, whereas a Medical Office Coordinator manages broader office operations. Understanding these differences helps in choosing the right career path or job search focus.

More about Provider Scheduler jobs
What states have the most Provider Scheduler jobs? States with the most job openings for Provider Scheduler jobs include:
What job categories do people searching Provider Scheduler jobs look for? The top searched job categories for Provider Scheduler jobs are:
Surgery Scheduler

Surgery Scheduler

Proliance Surgeons

Bellevue, WA • On-site

$21.13 - $35.92/hr

Full-time

Medical, Life, Retirement, PTO

Posted 9 days ago

Proliance Surgeons rating

7.6

Company rating: 7.6 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

Job description

At Proliance Surgeons our patients come from all walks of life - and so do we. We hire and support people from diverse backgrounds, fostering growth and development to make Proliance a great place to work. Our unique experiences and perspectives help us deliver Exceptional Outcomes, Personally Delivered.
We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at www.proliancesurgeons.com/careers. Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity. Be Part of Who We Are!
Position Summary
The role of the Scheduler is essential to providing excellent surgical care and clinical care for every patient, every day. This role makes certain that the patient is scheduled in a timely, accurate, efficient and compassionate manner so that the processes surrounding the procedure are of no distraction or concern. The primary responsibility is to ensure, organize, and maintain an active, accurate and operational surgery schedule for all involved.
Schedule: M-F 7:30am-4:00pm
Location: Potential for hybrid/remote work after 90 days.
Key Duties and Responsibilities
The key duties and responsibilities of the Scheduler include, but are not limited to:
  • Provide guidance to patients and/or their caregivers on completing necessary forms and information to be provided, making sure to update this in the practice management and EMR software; ensure completion of all pre and post operational data
  • Assist with facilitation and scheduling of outside referrals, tests, and/or consultations
  • Schedule surgeries via phone or in-person, verifying eligibility, and triaging with physicians and clinical staff to resolve any scheduling problems
  • Schedule surgeries based on the availability of the surgeon, the surgical team and the medical condition of the patient
  • Assure appropriate coordination with other medical professionals involved and the related surgical center/location's departments, when special surgical needs occur.
  • Schedule any diagnostic testing required and the related follow-up
  • Act as a contact for patients with regards to surgery scheduling. Provide ongoing communication with patient regarding pre-certification, authorization, financial counseling and scheduling process.
  • Inform the patient and any relevant third party through instructions about "things to do" before and after surgery
  • Set post-surgical appointments with physicians and perform all related tests and tasks
  • Ensure that cancelled surgeries and related ancillary appointments are cancelled and communicated to all stakeholders
  • Research and resolve discrepancies in a timely manner.
  • Complete duties and assist others as directed
  • Must follow all policies as introduced during new associate On-Boarding, updated real-time and outlined in Associate Handbook

Education/Experience
  • High school diploma or its equivalent required, courses related to anatomy, biology, physiology or medical terminology a plus
  • BA or BS is preferred but experience is considered in lieu of formal degree
  • 1-2 years of experience in a medical office preferred

Knowledge, Skills and Abilities
  • Strong working knowledge of medical and surgical scheduling processes, including patient preparation requirements, pre-operative and post-operative workflows, and coordination with clinical teams.
  • Familiarity with medical terminology, insurance requirements, and basic concepts related to authorizations, eligibility, and referrals.
  • Ability to manage and prioritize multiple scheduling tasks while maintaining accuracy, timeliness, and attention to detail.
  • Excellent communication and interpersonal skills, with the ability to provide clear instructions, support patients compassionately, and collaborate effectively with physicians and staff.
  • Strong problem-solving abilities, including the ability to identify scheduling conflicts, troubleshoot issues, and escalate complex matters when needed.
  • Ability to handle sensitive patient information with discretion and maintain compliance with HIPAA and privacy regulations.
  • High level of organization, with the ability to track details, manage follow-ups, and keep records up to date in scheduling and EMR systems.
  • Proficiency with office software and scheduling tools, including EMR and practice management systems.
  • Ability to work calmly and efficiently in a fast-paced environment, adapting to changes in provider schedules, patient needs, or clinical priorities.
  • Commitment to providing excellent patient service, ensuring patients receive timely information, support, and care coordination throughout the surgical scheduling process.
  • Ability to collaborate effectively with cross-functional teams, including clinical, administrative, and billing departments, to support seamless patient care and accurate scheduling.

Work Environment/Physical Demands
The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.

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