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Proposal Operations Manager Jobs in Utah (NOW HIRING)

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Manager, Legal Operations

Lehi, UT · On-site +1

Oversee the RFQ/RFP process, working closely with the Contracts and Proposal Manager and cross ... Own compliance operations, regulatory statement delivery, and stand up an outside counsel ...

Nearmap

Manager, Legal Operations

Lehi, UT · On-site +1

Oversee the RFQ/RFP process, working closely with the Contracts and Proposal Manager and cross ... Own compliance operations, regulatory statement delivery, and stand up an outside counsel ...

Nearmap

Manager, Legal Operations

Lehi, UT · On-site +1

Oversee the RFQ/RFP process, working closely with the Contracts and Proposal Manager and cross ... Own compliance operations, regulatory statement delivery, and stand up an outside counsel ...

Austintexas

... proposals, and review and provides recommendations for modifications to airport certification ... Advises airport management on needed actions and improvements to security and safety. * Coordinates ...

Thiess

Operations Administrator

Salt Lake City, UT · On-site

Collaborate with the bid team to prepare competitive bids, proposals, and presentations for asset ... Work cross-functionally with estimating, finance, HSE, P+C, and project management to ensure ...

Thiess

Operations Administrator

Salt Lake City, UT · On-site

Collaborate with the bid team to prepare competitive bids, proposals, and presentations for asset ... Work cross-functionally with estimating, finance, HSE, P+C, and project management to ensure ...

Thiess

Operations Administrator

Salt Lake City, UT

Collaborate with the bid team to prepare competitive bids, proposals, and presentations for asset ... Work cross-functionally with estimating, finance, HSE, P+C, and project management to ensure ...

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Proposal Operations Manager information

What does a Proposal Operations Manager do?

A Proposal Operations Manager oversees the end-to-end process of creating, managing, and submitting business proposals, typically in response to client requests or competitive bids. They coordinate cross-functional teams, manage timelines, ensure compliance with requirements, and optimize proposal operations for efficiency and effectiveness. Their role is critical in ensuring proposals are compelling, accurate, and submitted on time, ultimately increasing the organization’s chances of winning new business.

How does a Proposal Operations Manager typically collaborate with cross-functional teams during the proposal development process?

A Proposal Operations Manager works closely with cross-functional teams such as sales, subject matter experts, legal, and finance to coordinate and streamline the proposal development process. They facilitate meetings, gather necessary information, and ensure all stakeholders are aligned on deadlines and requirements. Effective communication and project management skills are essential, as the manager acts as a central point of contact, resolving issues and maintaining workflow efficiency. This collaborative approach ensures that proposals are accurate, compliant, and tailored to meet client needs.

What are the key skills and qualifications needed to thrive as a Proposal Operations Manager, and why are they important?

To thrive as a Proposal Operations Manager, you need expertise in proposal management, project coordination, and a solid understanding of business development processes, often supported by a bachelor’s degree in business or a related field. Familiarity with proposal automation tools (such as RFPIO, Loopio, or Qvidian), CRM systems, and document management platforms is typically required. Exceptional organizational skills, attention to detail, and effective communication make candidates stand out in this role. These abilities are crucial for ensuring timely, high-quality proposal submissions that increase win rates and support business growth.

What is the difference between Proposal Operations Manager vs Proposal Coordinator?

AspectProposal Operations ManagerProposal Coordinator
ResponsibilitiesOversees proposal process, manages teams, ensures compliance, and streamlines operationsAssists in preparing proposal documents, coordinates schedules, and supports proposal development
Required SkillsProject management, leadership, compliance knowledge, communicationDetail-oriented, organization, communication, document management
Work EnvironmentManagement level, cross-department collaboration, strategic focusSupport role, administrative tasks, team collaboration
Common UsageUsed in large organizations with complex proposalsUsed in both small and large organizations for proposal support

The Proposal Operations Manager and Proposal Coordinator roles both involve supporting proposal development, but the manager oversees the entire process and manages teams, while the coordinator provides administrative support. The manager's role is more strategic and leadership-focused, whereas the coordinator handles day-to-day tasks to ensure timely proposal submission.

Are proposal operations managers in demand?

Proposal operations managers are in demand across industries such as government contracting, technology, and engineering, where organizations require skilled professionals to coordinate proposal development and compliance. The role often requires strong project management skills and familiarity with proposal management tools, with employment growth driven by increased competition for contracts and government procurement activities.

What are popular job titles related to Proposal Operations Manager jobs in Utah?

For Proposal Operations Manager jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Proposal Operations Manager jobs in Utah look for?

The top searched job categories for Proposal Operations Manager jobs in Utah are:

What cities in Utah are hiring for Proposal Operations Manager jobs?

Cities in Utah with the most Proposal Operations Manager job openings:

Proposal Operations Manager jobs near you
Infographic showing various Proposal Operations Manager job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Proposal Coordinator

Summit Line Construction, Inc.

Heber, UT • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

About Us
Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!
About this Role
Company Overview:
Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find our offices in Northern California, Reno, Las Vegas and Phoenix with project locations across the western region. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.
Position Overview: The Proposal Coordinator will assist the Estimating department with managing bids for all projects company-wide. This role involves organizing and distributing proposal documents, tracking deadlines, and maintaining accurate records. The Proposal Coordinator acts as the main contact for proposal-related inquiries and ensures that all deliverables are completed on time and adhere to formatting and content standards.
This role may report out of our Heber, Provo, or Draper locations following a 6 month training period in Heber. 1-2 days per week will be required in Heber following the training period.
What You'll Do
Key Responsibilities:
  1. Proposal Management
  • Receive, review, and analyze RFPs, RFQs, and RFIs to determine proposal requirements and deadlines.
  • Perform high-level reviews to interpret scope of work, proposal requirements, and associated deliverables.
  • Distribute RFP documents to estimating and executive teams, including details of the scope, deadlines, and estimated construction timelines.
  • Track bid deliverables and ensure all proposals are compliant with client requirements.
  • Develop and maintain proposal schedules, ensuring timely completion.
  • Serve as the main point of contact for proposal-related inquiries and communications with the client.
  1. Document Management
  • Download and organize RFPs on company servers.
  • Follow internal archiving procedures for all proposal materials.
  • Store and organize proposal templates and relevant RFP materials.
  • Develop initial deliverable documents using project templates.
  1. Communication and Coordination
  • Monitor estimating email for new RFPs and updates.
  • Update calendar invites to track pre-bid and proposal due dates.
  • Track RFP information in Salesforce, updating project status during weekly estimating meetings.
  1. Data Management and Analysis
  • Maintain a Salesforce database of submitted proposals, tracking wins and losses for analysis.
  1. Proposal Writing
  • Draft and edit narrative content for proposals, including scope-of-work descriptions, technical/management approach summaries, and executive summaries, ensuring language stays consistent with the estimating team's basis of estimate.
  • Edit and unify content submitted by subject-matter experts (estimators, project managers, safety, and QA/QC) into clear, client-ready, persuasive language reflecting the company's win strategy.
  • Maintain and update a library of boilerplate content, resumes, and past-project descriptions for reuse across proposals.
  • Collaborate with estimating, business development, and leadership to develop win themes and proof points reflected in proposal text.

What You'll Bring
Qualifications:
  • Bachelor's degree in Marketing, Communications, Journalism, English, or a related field preferred, with demonstrated proposal or technical writing experience.
  • Strong project management and organizational skills, with the ability to manage multiple projects simultaneously.
  • Excellent written and verbal communication skills, with a keen attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management software.
  • Proficiency in Microsoft Projects a plus.
  • Ability to work under pressure and meet tight deadlines.
  • Knowledge of construction processes, terminology, and industry standards is highly desirable, not required.
  • Flexibility to work extended hours when necessary to meet proposal deadline

What You'll Get
Benefits:
We offer an extremely competitive and comprehensive benefits package including:
  • PTO that starts accruing DAY 1
  • 401K Immediate Vesting; employer match starting same day
  • Several medical plans to choose from
  • Dental Plan and Vision Plan
  • Life insurance, short term & long-term disability
  • Paid Holidays
  • Pet Insurance
  • Employee discounts, EAP and Wellness Program
  • Identity Theft Protection and so much more!

Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

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