Proposal Assistant Jobs in Spring, TX (NOW HIRING)

Kirksey Architecture is seeking a Proposal Coordinator/Pursuit Specialist to join our team in our Dallas or Houston office.

ABOUT KIRKSEY ARCHITECTURE

At Kirksey, we greatly value our people, our clients, our communities, and our planet. As architects, designers, and planners, we are committed to creating high-performing, healthy environments that make a lasting, positive impact. Our work focuses on resource-efficient, community-enhancing design that delivers meaningful experiences for the people who use the spaces we create. As part of our commitment to responsible practice, Kirksey operates as a carbon-neutral firm.

We are an award-winning architecture firm built on collaboration, innovation, and sustainability. Our specialized practice groups function as “firms within a firm,” empowering teams with the leadership, focus, and flexibility to deliver exceptional, tailored design solutions.

If you’re looking for more than just a job, you’ll find it here. With a culture that encourages ideas, supports ambition, and invests in professional growth, Kirksey is a place where you can build a long-term, rewarding career.

POSITION OVERVIEW

The Proposal Coordinator/Pursuit Specialist will support Kirksey’s marketing and business development efforts by coordinating and managing pursuit-related activities from kickoff through final submittal. This role is responsible for producing strategic, accurate, well-written, and visually compelling proposals, qualifications packages, interview presentations, and other client-facing materials.

The ideal candidate is a motivated, detail-oriented professional who thrives in a fast-paced, deadline-driven environment and enjoys collaborating with multidisciplinary teams. This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple concurrent pursuits and priorities. Title and level of responsibility will reflect candidate experience.

KEY RESPONSIBILITIES:

Pursuit Coordination:

· Coordinate the overall proposal process for assigned pursuits to produce strategic, accurate, well-written, and visually compelling submittals.

· Collaborate with marketing staff, Market Directors/Business Development leaders, and technical teams to develop proposal strategies, schedules, and deliverables.

· Assist with preparation of qualifications packages, proposals, interview presentations, and other client-facing materials.

· Tailor proposal content to align with client goals, RFQ/RFP requirements, and Kirksey brand standards.

· Coordinate with consultants and subconsultants to gather required materials and information for pursuits.

· Support proposal production efforts, including formatting, editing, proofreading, printing, and delivery coordination.

· Maintain pursuit schedules and manage multiple deadlines simultaneously.

· Support interview teams to ensure cohesive messaging and presentation quality.

· Maintain project data, resumes, pursuit information, and marketing collateral within Kirksey databases and systems, including Vantagepoint.

Marketing and Business Development Support:

· Contribute to internal brainstorming and strategy discussions related to pursuits, client development opportunities, messaging, and research.

· Assist with conferences, events, and exhibits as needed.

· Provide general marketing and administrative support as needed.

· Support a collaborative team environment and contribute wherever needed to help achieve team goals.

REQUIRED QUALIFICATIONS

· Minimum of 2+ years of experience in the A/E/C industry.

· Proposal coordination experience preferred.

· Adobe InDesign experience preferred.

· Strong organizational, communication, and problem-solving skills.

· Ability to manage multiple concurrent pursuits and deadlines in a fast-paced environment.

· Proactive, collaborative mindset with a strong work ethic and positive attitude.

· Ability to work effectively with multidisciplinary teams and support pursuit efforts from kickoff through final submittal.

BENEFITS AND PERKS

At Kirksey Architecture, we are committed to supporting your professional and personal growth. We offer:

· Employer-paid Medical, Dental, and Vision Insurance (at employee base level)

· Employer-paid Short-Term and Long-Term Disability

· Employer-paid Life and AD&D Insurance

· Non-elected Employer 401(k) contribution

· Employee Assistance Program and Mental Wellness resources

· Identity Protection

· Minimum of 15 days of paid time off (PTO)

· 10 Paid Holidays

· Hybrid work schedule after 60 days of employment

· Exam and professional reimbursement

· Professional development and continuing education opportunities