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Property Management Assistant Jobs in Puerto Rico

The Condado Collection

PR · On-site

$46K - $62K/yr

Overview The Condado Collection is a collection of hospitality properties in Puerto Rico ranging ... Oversee inventory management, including ordering, receiving, and maintaining stock levels of food ...

Highgate

Security Manager

Carolina, PR · On-site

$50 - $70/hr

Yearly Highgate Hotels Highgate is a leading real estate investment and hospitality management ... He/she is expected to promote strategies and protocols to protect the property and its occupants ...

JLL

Hard Services Manager

Gurabo, PR

... assist the Sr. Facility Manager in the ... management and operation of the properties as directed by the clients and in accordance with the ...

JLL

Hard Services Manager

Gurabo, PR · On-site

... assist the Sr. Facility Manager in the ... management and operation of the properties as directed by the clients and in accordance with the ...

Marriott International

Manager - Bar

San Juan, PR · On-site

... to assist in the financial management of department. • Participates in the management of ... properties in gateway cities and distinctive resort locations around the world. JW believes our ...

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Property Management Assistant information

What is a property management assistant?

Property Management Assistants support property managers in handling the daily operations of residential, commercial, or industrial properties. Their responsibilities often include communicating with tenants, scheduling maintenance, processing rent payments, and assisting with leasing paperwork. They help ensure that properties are well-maintained and that tenant needs are addressed promptly. This role requires strong organizational, communication, and problem-solving skills.

What does a property management assistant do?

The job duties of a property management assistant include overseeing maintenance and repairs and handling administrative responsibilities for an apartment complex or housing community. In this career, you assist the property manager with the general upkeep of the residential units and provide any necessary services for tenants. As an assistant member of the property management team, you may often communicate directly with tenants to answer questions and assess their needs. You may also work on marketing and tenant retention, and collect essential documentation for leasing agreements.

What are the key skills and qualifications needed to thrive as a property management assistant, and why are they important?

To thrive as a Property Management Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management procedures, often supported by a high school diploma or relevant coursework. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office, and basic accounting tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively interact with tenants, vendors, and property managers. These skills ensure smooth operations, tenant satisfaction, and efficient support of property management teams.

What are some typical challenges a property management assistant faces and how can they be addressed?

Property Management Assistants often juggle a variety of tasks, such as handling tenant inquiries, coordinating maintenance requests, and maintaining accurate records. A common challenge is managing competing priorities, especially during busy rental seasons or when dealing with urgent property issues. Effective organization, strong communication skills, and the ability to remain calm under pressure are essential to successfully navigate these situations. Proactive planning and leveraging property management software can also help streamline daily responsibilities.

What is the difference between Property Management Assistant vs Leasing Coordinator?

AspectProperty Management AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate license or certificationReal estate license often required, strong customer service skills
Work EnvironmentOffice setting, supporting property managersOffice and on-site visits, focusing on leasing activities
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding support roles in property managementFocus on leasing and tenant acquisition

While both roles support property operations, a Property Management Assistant primarily handles administrative tasks across various property functions, whereas a Leasing Coordinator specializes in tenant leasing processes and lease negotiations. The roles often overlap but serve different aspects of property management and leasing operations.

More about Property Management Assistant jobs

What are the most commonly searched types of Property Management jobs in Puerto Rico?

The most popular types of Property Management jobs in Puerto Rico are:

What job categories do people searching Property Management Assistant jobs in Puerto Rico look for?

The top searched job categories for Property Management Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Property Management Assistant jobs?

Cities in Puerto Rico with the most Property Management Assistant job openings:

Property Management Assistant jobs near you
Infographic showing various Property Management Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Facility Supervisor

Aireko Services & Installation

Guaynabo, PR • On-site

Full-time

Re-posted 7 days ago

Job description

FACILITIES AND UTILITIES SUPERVISOR

JOB SUMMARY: The Facilities and Utilities Supervisor takes an active role and assist in planning, managing, coordinating, and executing utilities and facilities services and repair and maintenance activities on assigned buildings. Assist in leading the service team to produce services required to keep building in shape and under budget, exceeding customer expectations consistently.

 

JOB RESPONSIBILITIES:

  • Responsible for the building maintenance of all utilities and facilities; develop and implement preventive maintenance program for all utilities and facility services under direct supervision of Utilities and Facilities Manager
  • Assist Utilities and Facilities Manager in planning and scheduling contracted maintenance and repairs
  • Supervise HVAC Techs, Electricians, Mechanics, and Handyman daily activities and 24/7 operation to achieve maximum production while prioritizing customer request
  • Perform periodic walk thru inspections to all building utilities and facilities in order to observe property and equipment conditions and initiate repairs as needed
  • Prepare job estimates and quotations for additional works not included in contracted scope of work as requested
  • Schedules maintenance, repairs, and other services with minimal impact on customer operations
  • Prepare reports as requested by Utilities and Facilities Manager or Customer
  • Keep a detailed documented log of all maintenance and repair services provided to each equipment and systems.
  • Assure that operational process are performed aligned with main office: Estimates, Proposals, Booking Packages, Work Orders, Service Reports, Invoices, and Payroll.
  • Promote and assist managing with ASI Safety Officer a culture to achieve Zero Accident service department. "Promotes Total Compliance" culture among employees.  Assure on time reporting and investigation of Near Misses, Incidents, and Accidents as per ASI's safety policy.
  • Promote CARE program and customers Total Satisfaction thru excellence service and follow up.
  • Promote ASI's uniform code for service technicians and employees.
  • Maintain positive working relationships with suppliers and service team
  • In charge of performing employee evaluations, at least once a year.
  • Performs other duties as assigned.

REQUIREMENTS:  

  • At least of Five (5) of experience.
  • Bachelor's Degree in mechanical engineering or related degree preferred.
  • Decision making and problem solving oriented.
  • Experience in computer programs, Microsoft Office, Outlook, Internet.
  • Ability to work under pressure and for long periods.
  • Fully bilingual (Spanish and English, oral and written)
  • Valid Driver's license
  • Strong working knowledge of job site safety as well as ability to complete a company specific safety orientation (OSHA 30 HRS is a plus).
  • Bilingual, English and Spanish.