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Property Management Administrative Assistant Jobs in Boca Raton, FL

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Administrative Assistant

Fort Lauderdale, FL · On-site

$42K - $50K/yr

... while managing multiple priorities in a fast-paced work environment. Key Responsibilities ... Process credit card, property tax, utility, vehicle insurance, and vehicle registration payments

AI Fire

Administrative Assistant

Fort Lauderdale, FL · On-site

$17.25 - $23.25/hr

... and property from fire. Our cohesive team spirit and customer service-oriented culture are ... Manage workflow ensuring that deadlines are met and work is completed correctly * Assist in ...

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All JobsProperty Management Administrative JobsProperty Management Administrative Assistant JobsProperty Management Administrative Assistant Jobs in Boca Raton, FL

Property Management Administrative Assistant information

See Boca Raton, FL salary details

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How much do property management administrative assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for property management administrative assistant in Boca Raton, FL is $20.52, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $23.03 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, and 2% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution, with an average salary of $42,677 per year, or $20.5 per hour.

Assistant Property Manager

KW Property Management & Consulting

West Palm Beach, FL • On-site

$90K/yr

Full-time

Posted 27 days ago

Job description

The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.
Duties and Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department.
  • Organizes and prioritizes large volume of information and calls.
  • Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers.
  • Handles confidential and non-routine information and explains policies when necessary.
  • Coordinates division of workload with the administrative assistant of the property.
  • Maintain, update, type, and coordinate account information in computer database.
  • Coordinate and track important dates and meetings, such as annual and budget meetings.
  • Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.
  • Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.
  • Assist with producing minutes for Board Meetings.
  • Assist with preparation of the Board Agenda's and Board Packet.
  • Responsible for coding and entering all Invoices for the community.
  • Responsible to work closely with Committee's and each Committee Chairperson.
  • Assist with gathering quotes & proposals for projects for the community.
  • Daily management of the office staff and/or other team members on-site.
  • Supply ordering for Maintenance, Housekeeping, and the Office.
  • Assist in posting all agenda to proper physical locations and to the website.
  • Responsible for making sure Lynk and KWIC information is kept up to date.
  • Responsible to make sure that Vendor Packets are processed for all Vendors.
  • Monitoring of Vendor License and Insurance Expirations.
  • Reservation & coordination of conference room events.

Supervisory Responsibility
This position will be responsible in supervising team members and/or departments at the property. In addition;
Problem Solving/Analysis.
Leadership.
Teamwork Orientation.
Customer/Client Focus.
Time Management.
Communication Proficiency.
Technical Capacity
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Position Type
This is position is exempt (salaried) and full-time. Days and hours of work will be determine based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand.
Travel
Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site.
Required Experience and Education
  • Prior experience in a related position; a minimum of 3-year experience.
  • High School diploma required; college degree preferred
  • Working knowledge of computer and associated programs; MS Office Suite.
  • Ability to multi-task, set, and manage priorities.
  • Excellent communication and listening skills in order to interact with a diverse and multi culture population.
  • Keyboarding ability with accuracy at 45-50 words per minute.
  • Must function in team organized environment.
  • Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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