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Property Assistant Jobs in Springfield, IL (NOW HIRING)

Prime Outlets

Assistant, Administrative-I

Springfield, IL · On-site

$14.50 - $29.15/hr

Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable ... Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of ...

Villas at Lincoln

Maintenance Assistant

Lincoln, IL · On-site

$19/hr

Maintenance Assistant Position Summary: New Facility Opening! The primary purpose of the ... Essential Duties: · Repair facility/resident property; coordinate maintenance services and ...

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Property Assistant information

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$14

$22

$31

How much do property assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for property assistant in Springfield, IL is $22.60, according to ZipRecruiter salary data. Most workers in this role earn between $19.04 and $24.76 per hour, depending on experience, location, and employer.

What is a property assistant?

Property assistants handle communication and requests from tenants and vendors for property management companies. As a property assistant, you field calls from prospective tenants, process all incoming paperwork for lease agreements and vendor contracts, and may serve as the primary contact for current tenants when they need service or have concerns. Other responsibilities for this job may include distributing marketing materials at open house events, scheduling property inspections, and mailing monthly rent statements to tenants. There are no formal education requirements to become a property assistant. Many candidates seek this role as a way to start a long-term career in real estate and property management.

What are the key skills and qualifications needed to thrive as a property assistant, and why are they important?

To thrive as a Property Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management or real estate principles, often supported by a relevant diploma or experience. Familiarity with property management software, Microsoft Office suite, and possibly certifications like Certified Apartment Manager (CAM) is beneficial. Excellent communication, customer service, and problem-solving abilities help you effectively interact with tenants, vendors, and property managers. These skills ensure smooth daily operations, tenant satisfaction, and efficient support for property management teams.

What are some typical challenges faced by a property assistant, and how can they be effectively managed?

Property Assistants often juggle multiple tasks such as coordinating maintenance requests, managing tenant communications, and handling administrative duties. One common challenge is balancing urgent tenant needs with long-term property management projects. Effective organization, proactive communication, and familiarity with property management software can help manage these demands. Building strong relationships with vendors and tenants also contributes to smoother daily operations and a more positive work environment.

What are top 3 skills for a property assistant?

A property assistant should have strong organizational skills to manage property records and schedules, excellent communication abilities for liaising with clients and vendors, and basic knowledge of property management software. Attention to detail and customer service skills are also important for handling tenant inquiries and maintaining property standards.
More about Property Assistant jobs

What are the most commonly searched types of Property jobs in Springfield, IL?

The most popular types of Property jobs in Springfield, IL are:

What job categories do people searching Property Assistant jobs in Springfield, IL look for?

The top searched job categories for Property Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Property Assistant jobs?

Cities near Springfield, IL with the most Property Assistant job openings:

Property Assistant jobs near you
Infographic showing various Property Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution, with an average salary of $47,012 per year, or $22.6 per hour.

Property Control Administrative Liaison

Illinois Courts

Springfield, IL • On-site

$60 - $80/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Key responsibilities

  • Assist with the management of Judicial Branch inventories and record property transactions in control systems.

  • Provide administrative support by managing calendars, coordinating office activities, and preparing correspondence and reports.

  • Coordinate office support activities, including organizing filing systems, managing travel arrangements, and ordering office supplies.

Job description

Property Control Administrative Liaison | State of Illinois Office of the Illinois Courts
  • Division
    Facilities Management Division
  • Benefits
    An attractive judicial branch benefits package is offered, including pension, medical, dental, vision, life insurance, deferred compensation options, as well as vacation, sick and personal leave. Please refer to the following Benefits Information Sheet for additional details.
  • Salary
    Minimum salary $63,602; salary at hire to be commensurate with experience
  • Reporting Relationship: Property Control Lead

ESSENTIAL RESPONSIBILITIES

The Property Control Administrative Liaison, reporting to the Property Control Lead in the Facilities Management Division, is a multifaceted role that combines the responsibilities of assisting with the management of Judicial Branch inventories and providing administrative support to the Administrative Director and other Division Directors. This role is essential in ensuring efficient management of assets, coordinating office support activities, and performing various secretarial duties for the Administrative Office of the Illinois Courts (AOIC) and the Facilities Management Division.

FUNCTIONS INCLUDE

  • Composes and prepares emails, letters, memos, and reports and organizes information for the Facilities Management Division’s Deputy Director and Property Control Lead’s review.
  • Responsible for accurately recording Judicial Branch assets in property control systems and inventory control records.
  • Maintains knowledge and understanding of current property control statutes, regulations and guidelines.
  • Tracks and records judicial branch property transactions; additions, deletions, transfers, and adjustments to judicial branch real and tangible personal property; issues tag numbers and assigns location codes to judicial branch equipment and library assets; distributes property tags to site liaisons with guidance for correct placement; and analyzes, coordinates and processes requests to transfer, scrap or remove surplus property.
  • Manages calendars, meetings, and events for leadership and staff.
  • Coordinates office support activities for the Springfield AOIC Building and Facilities Management Division.
  • Enters and maintains accurate data records in various systems, databases and spreadsheets.
  • Researches and compiles basic statistical and informational reports and maintains follow up records.
  • Organizes, coordinates and maintains the Facilities Management Division’s digital and physical filing systems.
  • Serves as the Facilities Management Division’s liaison for coordinating travel arrangements.
  • Coordinates the ordering of office supplies for the Facilities Management Division.
  • Performs other duties as assigned.

EDUCATION AND EXPERIENCE

A bachelor’s degree or equivalent work experience with increasing responsibility in administrative, clerical, recordkeeping, data entry, or property/inventory control is required. Candidates must possess skill in composition, communications, records management, and report preparation; knowledge of specialized personal computer applications (i.e. word processing, spreadsheet, or database); ability to use initiative and work independently to complete assignments; ability to communicate effectively, verbally and in writing; detail-oriented with a high level of accuracy; ability to manage multiple tasks while prioritizing and organizing work effectively and meeting required deadlines and schedules; possess strong analytical, organizational, and interpersonal skills; associate with employees and the public in a pleasant, courteous and helpful manner; ability to analyze data and prepare technical reports; respond to change productively.

PHYSICAL REQUIREMENTS

This position requires the ability to retrieve files and to sit for extended periods of time. The role is performed in a normal office environment and involves regular telephone usage as well as the ability to process written documents.

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