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The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Specialist for Adjustments.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state's central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a "fiscal watchdog" to ensure that all state payments meet the requirements of the law. The Comptroller's office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller's website and has led the process of updating the state's payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state's financial information available to all. 

Under direction of the Public Service Administrator, Supervisor of Adjustments Unit, receives and processes undeliverable warrants, notifies agency of returned warrants, and mails or cancels warrants according to agency request. Process replacement of warrants, answers inquiries from stakeholders pertaining to replacement of non-escheated warrants, and processes undelivered warrants.

• Processes warrant re-mailing and cancellation requests as directed by the vouchering agency. 
  • Prepares warrants for mailing, including typing envelopes, proofreading, and preparing transactions for data entry.
  • Submits warrant cancellation data for transaction entry and maintains associated statistics.
  • Maintains comprehensive files of all transactions for auditing, research, and record-keeping purposes.

• Coordinates the replacement process for non-escheated warrants by approving replacement affidavits and auditing C-50 Warrant Action Request forms for the Statewide Accounting Management System (ADV4). Additionally, manages ongoing file updates and retrieves records for tracers as needed.

• Responsible for the end-to-end processing of undeliverable warrants, which includes counting, date-stamping, identifying reasons for return, and notifying the appropriate agencies. Additionally, manages the secure filing of returned warrants and tracks processing statistics.

• Manages incoming telephone inquiries from agencies and individuals, conducting necessary research to provide appropriate responses and resolve issues. 

• Performs other related duties, as required or assigned, which are reasonably within the scope of the duties defined above.

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of college and one (1) year of technical accounting experience.

        OR

• Requires four (4) years of related clerical bookkeeping experience.

• Prefers a minimum of two (2) years of office experience and maintaining the receipt and filing of official records and documents.

• Requires extensive knowledge of office methods and procedures.
• Requires working knowledge of electronic data systems, the operation and use of a personal computer, and a variety of software.
• Requires ability to apply established accounting methods and techniques.
• Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Requires ability to use analytical and fact-finding techniques.
• Requires ability to follow written and oral instruction of moderate complexity.
• Requires good written and oral communication skills.
• Require ability to maintain satisfactory working relationships with other employees and the public.
• May require working knowledge of accounting techniques and procedures.
• May require ability to prepare financial statements and reports.
• May require ability to analyze routine accounting records and documents.

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date. 

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation. 

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.