Promotional Event Coordinator Jobs in Rutherford, NJ

At Biz2Credit, we look for individuals who are ready to join a dynamic and innovative fintech company on a mission to change the lending landscape for small businesses. Our values of Collaboration, Responsibility, Empowerment, Disruption, Innovation, and Trust guide everything we do, and our purpose of helping small businesses succeed drives us forward.

As a company, we believe that with the right tools and support, small business owners can achieve their dreams, and we're here to make that happen. That's why we're dedicated to developing cutting-edge solutions, like our Biz2X platform, a fully-configurable SaaS solution that leverages artificial intelligence and machine learning to make lending more efficient, effective, and accessible.

But we're more than just another FinTech company. We're a team of individuals who bring their unique personalities, backgrounds, and experiences to work every day. We believe that diversity makes us stronger, and that's why we value a culture that is inclusive and supportive. We're looking for people who are excited about the opportunity to make a difference, who want to work in an environment that is both challenging and fun, and who are eager to bring their whole selves to work.

So, if you're someone who is eager to join a company that is making a real impact, who values a positive and inclusive workplace culture, and who is ready to be a part of a team that is changing the lending landscape, we want to hear from you. Come join us and be a part of something truly special at Biz2Credit.

We’re looking for a highly organized, proactive Event Marketing Coordinator to take full ownership of logistics and execution across a diverse, high-impact event portfolio. You’ll manage everything from intimate client dinners and VIP activations to large-scale conferences, tradeshows, and proprietary hosted events.

This is a true ownership role — not support. You’ll anticipate needs, surface risks early, and keep every workstream moving with precision while partnering closely with Marketing, Sales, Business Development, and Leadership.

What You’ll Do

Event Planning & Logistics

• Own end-to-end logistics for client dinners, VIP activations, leadership offsites, networking events, conferences, tradeshows, and sponsorships.
• Build and maintain timelines, run-of-show documents, checklists, and planning calendars.
• Coordinate venue sourcing, vendor management, catering, A/V, travel, registration, shipping, and on-site setup/breakdown.
• Provide hands-on support at NYC and out-of-market events as the primary day-of contact.
• Manage packing, shipping, receiving, and inventory for event materials and branded assets.
• Maintain organized documentation, including contracts, vendor records, and digital assets.

VIP & Invite-Only Experiences

• Plan and execute high-touch client events with a white-glove standard.
• Own guest list curation, invitations, RSVPs, seating, and personalized attendee communications.
• Coordinate gifting, hospitality, and custom experiences tailored to senior-level audiences.
• Ensure accurate attendee records and timely follow-up.

Conferences, Tradeshows & Sponsorships

• Lead logistics for conference and tradeshow participation, including booth coordination, sponsorship deliverables, exhibitor compliance, staffing, and lead retrieval.
• Track deadlines, asset specs, and contractual obligations.
• Maintain a vendor database with pricing, contacts, and performance notes.
• Source and coordinate branded collateral, signage, swag, and experiential elements.

Cross-Functional Coordination

• Align with Marketing, Sales, BD, Customer Success, and Leadership on event goals, staffing, messaging, and follow-up workflows.
• Serve as the central logistics hub — communicating timelines, flagging risks, and holding teams accountable.
• Manage meeting notes, action items, and planning documentation in project management tools.
• Coordinate with external vendors, agencies, venues, and organizers to ensure seamless execution.

Vendor & Budget Management

• Source, evaluate, and manage vendor relationships across categories.
• Compare quotes, negotiate terms, and confirm bookings with accuracy.
• Track budgets, process invoices, reconcile expenses, and flag variances early.
• Continuously assess vendor performance and identify improvements.

Event Marketing & Collateral

• Support invitation design, email campaigns, registration pages, social promotion, and attendee communications.
• Coordinate creation of event collateral — signage, presentations, one-pagers, and digital assets.
• Create simple assets in Canva; Adobe Creative Suite experience is a plus.
• Ensure all materials are accurate, on-brand, and delivered on schedule.

Post-Event Reporting & Lead Management

• Deliver post-event recaps covering attendance, leads, pipeline impact, budget actuals, vendor performance, and key takeaways.
• Manage lead retrieval and ensure timely CRM import with proper attribution.
• Support post-event nurture workflows and ensure follow-up happens on schedule.
• Track event performance metrics to inform strategy and budget decisions.

Required

• 3+ years in event coordination, event marketing, field marketing, or similar (B2B or financial services preferred).
• Proven ability to manage multiple events end-to-end with strong attention to detail.
• A proactive, ownership-driven working style.
• Excellent communication skills and confidence working with vendors and senior stakeholders.
• Proficiency in Microsoft Office and project management tools (Asana or similar).
• Comfortable with physical event demands (packing, shipping, setup, breakdown).
• On-site in NYC with domestic travel up to 25–30% and occasional early/late event support.

Preferred

• Experience in financial services, fintech, lending, B2B SaaS, or similar industries.
• Hands-on experience with Salesforce, HubSpot, Cvent, Bizzabo, or comparable tools.
• Familiarity with lead retrieval systems and event registration platforms.
• Canva proficiency; Adobe Creative Suite a plus.
• Experience managing branded collateral across multiple product lines.
• Familiarity with webinars and hybrid event formats.
• Experience working with PR, creative, or event production agencies.
• Channel Expertise: Hands-on experience scaling varied channels, particularly the intersection of traditional media (TV, Direct Mail) and modern digital/influencer performance marketing.
• AI Proficiency: Strong working knowledge of modern AI marketing tools (e.g., ChatGPT, Midjourney, Jasper, predictive analytics platforms) and a demonstrated ability to apply them to real-world marketing challenges.
• Analytical Mindset: Expert-level proficiency with digital analytics platforms, CRM systems, and data visualization tools. Ability to translate raw data into actionable, revenue-generating strategies.